Zirtual

Executive Assistant

• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them
• Monitor and manage inboxes, including drafting and responding to emails
• Prioritize communications and ensure timely follow-up
• Serve as a liaison between clients and internal/external contacts
• Prepare documents, presentations, and reports
• Handle data entry, file organization, and record maintenance
• Assist with project coordination and task tracking
• Research and book travel arrangements (flights, hotels, transportation)
• Create detailed itineraries and manage travel changes
• Coordinate virtual and in-person meetings or events
• Support day-to-day business operations
• Conduct research and compile information as needed
• Identify opportunities to improve processes and efficiency

Virtual Executive Assistant

Paralegal

• Manage all aspects of discovery, including document collection, organization, production, and tracking.
• Administer and support document review platforms, including Reveal or equivalent eDiscovery software.
• Draft and prepare routine federal court pleadings and filings, including:
• Notices of Appearance
• Pro Hac Vice Motions
• Corporate Disclosure Statements
• Motions for Extension of Time
• Attorney Declarations
• Exhibits and supporting materials
• Prepare, format, and maintain claim charts, technical exhibits, patent claim documentation, and related litigation materials.
• Coordinate with expert witnesses, including document collection, transfer, organization, and tracking.
• Coordinate depositions, including scheduling, exhibit collection, organization, and management.
• Organize and maintain case files, evidence repositories, and litigation databases.
• Maintain and organize correspondence files, including client communications, opposing counsel correspondence, and other external-facing communications.
• Perform electronic filing through federal court ECF systems.
• Monitor and manage litigation deadlines, court calendars, and docketing requirements.
• Prepare, format, proofread, and quality-check legal documents, tables, exhibits, and filings.
• Draft subpoenas and coordinate service with process servers and other vendors.
• Support attorneys with litigation workflow, case management, and trial preparation activities as needed.

Virtual Executive Assistant

Virtual Executive Assistant

Virtual Executive Assistant

Executive Assistant

Patent Prosecution Paralegal

Executive Assistant