Executive Assistant

Zirtual

Executive Assistant supporting busy professionals by managing schedules and operations at Zirtual. Delivering high-quality proactive assistance to help clients thrive in their endeavors.

Posted 7/8/2026contractRemote • Texas • 🇺🇸 United StatesJuniorMid-Level💰 $1,500 - $3,800 per monthWebsite

About the role

Key responsibilities & impact

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them
Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts
Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking
Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events
Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

What you’ll need

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy
Bilingual (English/French and/or Spanish) preferred
Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Zirtual Website LinkedIn All Job Openings 201 - 500 employees Founded 2011 🤝 B2B ☁️ SaaS 🎯 Recruiter 💰 $650k Debt Financing on 2015-07 B2B
SaaS
Recruitment Zirtual is a company providing US-based virtual assistant and outsourcing solutions, including virtual assistants, virtual paralegals, and outbound calling agents. They offer fully managed solutions to help businesses improve efficiency without the hassle of recruiting and retention. Zirtual focuses on high-quality, tech-savvy professionals who transform clients' workdays by turning time-consuming tasks into manageable workloads, allowing clients to focus on core activities. Their offerings are flexible, with subscription-based models and no long-term commitments, making it easy for businesses to scale up or down as needed. Zirtual ensures quick response times and expert support, providing valuable assistance to streamline operations for a variety of business needs. Executive Assistant 🔥 1 hour ago 🤠 Texas – Remote 💵 $1.5k - $3.8k / month ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them
Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts
Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking
Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events
Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency 🎯 Requirements
Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy
Bilingual (English/French and/or Spanish) preferred
Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Virtual Assistant 🕒 2 days ago The Boutique COO 1 - 10 🤝 B2B ☁️ SaaS Website LinkedIn All Job Openings Virtual Assistant supporting business owners with administrative tasks and project management. Engaging with clients remotely to provide services such as scheduling, emailing, and research. 🇺🇸 United States – Remote ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Virtual Executive Assistant – Patient Success Operations 🕒 6 days ago Legion Health 11 - 50 ⚕️ Healthcare Insurance 🧘 Wellness Website LinkedIn All Job Openings Patient Experience Representative at Legion Health supporting patients in their care journey. Working in a remote, fast-paced startup environment focused on exceptional patient support. 🇺🇸 United States – Remote 💵 $5 - $15 / hour 💰 Seed Round on 2024-09 ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required 🦅 H1B Visa Sponsor Executive Assistant 🕒 6 days ago Team Delegate, LLC 1 - 10 🤝 B2B ⚡ Productivity ☁️ SaaS Website LinkedIn All Job Openings Virtual Executive Assistant providing administrative support to small business owners and entrepreneurs. Managing schedules, coordinating travel, and enhancing operational efficiency in a fully remote setup. 🇺🇸 United States – Remote 💵 $26 / hour ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Virtual Assistant, 1+ Yr Experience 🕒 6 days ago myVAmatch 1 - 10 🏪 Marketplace 🎯 Recruiter Website LinkedIn All Job Openings Virtual Assistant supporting senior leadership with administrative tasks such as scheduling and research for a U.S.-based company. Requires at least 1 year of experience in similar roles. 🇺🇸 United States – Remote 💵 $25 - $60 / hour ⏳ Contract/Temporary 🟢 Junior 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required Virtual Seasonal Physician Assistant – CA Licensed 🕒 June 30 One Medical 1001 - 5000 ⚕️ Healthcare Insurance 🧘 Wellness Website LinkedIn All Job Openings Virtual Physician Assistant delivering tele-health visits and collaborating with One Medical's multidisciplinary team. Treating patients with an emphasis on accessibility and quality primary care. 🇺🇸 United States – Remote 💵 $80 / hour 💰 Secondary Market on 2019-10 ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant 🦅 H1B Visa Sponsor View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Typing Ability (50 WPM)Document PreparationData EntryFile OrganizationRecord Maintenance

Soft Skills

Strong Organizational SkillsExcellent Written CommunicationExcellent Verbal CommunicationAttention to DetailProactive Mindset

Certifications

Associate’s DegreeBachelor’s Degree