Administrative Assistant

• Assist leadership and project managers with meeting coordination, agenda preparation, notes, follow-up items and distribution of project communications
• Provide day-to-day administrative and project coordination support to project managers, leaders and team members
• Schedule and coordinate meetings, maintain calendars, prepare agendas and organize meeting materials
• Take meeting notes, document decisions and action items, and follow up with owners on due dates and updates
• Maintain basic project documents and trackers, including action logs, meeting notes, contact lists, status inputs and shared project files
• Help collect project updates, organize information and prepare simple status reports or summaries for review
• Support project team communication by sending reminders, requesting updates and helping ensure information is shared timely
• Assist with organizing project files, maintaining SharePoint or Teams sites and ensuring materials are easy to locate

Administrative Assistant – Project Coordinator, Results Delivery Office

• Perform reporting and administrative duties to facilitate the clinical flow of all Avance Care locations
• Perform daily Pre-Visit Planning activities within the EMR
• Involvement in Quality Initiative projects as assigned by manager
• Assist with indexing incoming faxes
• Ensure CLIA certification is kept up to date
• Perform Avance Care compliance reporting including, but not limited to: Progress notes quality checks, Update the Patient Registry, Uncontrolled chronic conditions reporting to providers, Quality measure reporting, Patient follow-up care review

Administrative Care Coordinator

• Provide integral support to Duke Energy's Government & Community Relations department
• Support district managers and vice presidents in community relations
• Prepares correspondence, reports, presentations, agendas, minutes, etc.
• Prepares and updates functional reports or records requiring compilation of information from multiple sources
• Receives, screens and directs incoming calls, visitors, mail and e-mail
• Maintains files and calendars
• Arranges business travel, coordinating meeting arrangements, and tracking expenses
• Supports regional volunteer coordination
• Assists with social media monitoring
• Supports NC storm/emergency preparedness plan pre/during/post event
• Manages foundation grant inquiries and processing
• Processes invoices
• Monitors and manages all emails and calls into the NC Environmental Justice account
• Assists with time entry for the North Carolina State President’s organization
• Ensures accuracy of community relations managers’ key contact lists
• Updates individual budget reports for community relations managers

Senior Administrative Specialist, Public Relations Assistant

• Provide support to the Chief Nursing and Patient Care Officer
• Manage the CNO’s calendar and coordinate meetings
• Handle sensitive and confidential information
• Prepare expense reports and purchase requests
• Own assigned processes and administrative projects

Administrative Specialist – Patient Care Services

• This job is responsible for managing cross-functional and/or inter-departmental projects for Line of Business products, processes, functions, and employee readiness.
• Key responsibilities of the job include partnering with the business to develop a plan to sustain change, evaluating current methods, and developing strategies to implement changes and project improvements.
• Job expectations include overseeing projects, using appropriate tools to drive project completion, and serving as a secondary point of contact to department managers for critical change initiatives.
• The Project Manager is responsible for the Operational project deliverables of multiple strategic initiatives at one time spread across multiple lines of businesses (LOB’s).
• The Project Manager may work directly with a Technology Delivery lead if the project is technology focused or independently if the project is process driven.
• The Project Manager follows the Agile project methodology and adheres to the Global Change Standards as defined by the Bank.
• The Project Manager identifies the key resources required for the project and ensures that their deliverables are completed to meet the timeline requirements.
• The Project Manager is responsible for the successful implementation of project scope as agreed upon with the LOB and documents the success metrics upon project completion.
• The ETS Project Manager will work in conjunction with the Technology Delivery Lead to monitor and report out on the actual financial performance against the original forecast.
• Project risks are continually identified and escalated to minimize risk exposure.
• The candidate must be able to work independently, possess a strong process expertise, and demonstrate strategic thinking and tactical planning with a proven ability to turn complex ideas into well-structured processes.
• The candidate must be able to develop concise and succinct presentations that will influence dialogue at all levels including the expertise in knowing the fine balance between detailed and high-level messages.
• The role requires skillful communication abilities to ask the right questions, using tools and visual materials, to uncover root causes to business challenges, identify opportunities, and make recommendations.
• Other responsibilities require the ability to develop strong partnerships and relationships including full coordination with business partners.

Project Manager – Transformation, Initiatives and Process

• Prepare, maintain, and update reports and documents using Microsoft Excel and Word
• Complete provider enrollment and credentialing applications for multiple payors with accuracy and attention to detail
• Coordinate document signatures and facilitate communication between Directors and Vice Presidents
• Manage inter-office mail, document scanning, and secure handling of confidential materials
• Support departmental projects, including denial resolution activities and inventory tracking
• Utilize Adobe Pro and internal systems/portals for document management and data entry
• Maintain organized records and ensure timely completion of assigned administrative tasks

Provider Enrollment Administrative Assistant

• help run the operational processes that support the OCLO
• run the planning, coordination, documentation, reporting, and follow-through that make key operating rhythms and department-wide critical initiatives successful.
• support strategic priority planning, coordinate business operations activity across Legal, manage knowledge-sharing platforms, develop KPI dashboards and reports, and create clear presentations and communications
• coordinate across the Legal Business Operations community to support alignment, information flow, consistent execution, and transparency
• manage knowledge management processes and platforms, with a focus on SharePoint and Airtable
• create clear, concise, and executive-ready presentations, reports, and written communications
• run the processes that help make Legal leadership team meetings successful.

Program Manager

• Organised and equipped to tackle a variety of tasks, including all aspects of optical administration
• Answering calls and general queries
• Updating & filing records
• Booking appointments and diary management
• Provide a top-notch administrative service that will support the store's success

• Provides administrative support for a Vice President in Site Management of the Clayton IFP Site
• Manage calendar/schedule, anticipate needs & effectively manage executive’s time, while meeting the needs of the customer & working across global time-zones
• Ability to plan, design & execute meetings & events, to include on-site, off-site, as well as virtual
• Prepare and submit expense reports on behalf of department management in compliance with NN policies
• Support New Hire Onboarding activities for newly hired department employees, to include contingent workers
• Manage & coordinate complex travel arrangements & itineraries in alignment with company travel policies
• Own/lead projects assigned by department Senior Leader, to include managing project flow process from origination through completion within the defined scope, cost & time constraints
• Monitor budget by tracking overall organizational spend; contribute accurate information & projections for annual budgeting process

• Manage and maintain data entry processes in Excel and other digital tools
• Update and monitor dashboards to track performance metrics and project progress
• Support the operational structure of projects through documentation, scheduling, and process improvement
• Assist with coordinating meetings, preparing reports, and managing team calendars
• Maintain accurate records, file organization, and documentation for ongoing projects and programs
• Collaborate with program managers to ensure deadlines and deliverables are met
• Contribute to the development and refinement of internal systems for operational efficiency

Administrative Support Specialist

• Generates complex metrics and drafts and reviews reports in assigned functional business area to inform decisions on tactical issues that impact the business.
• Implements policies and procedures in support of the business area strategy.
• Implements process improvements in the assigned business area.
• Analyzes and reports on area data (financial, headcount, etc.) and performance metrics.
• Supports business management projects by documenting risks, issues and action items.
• Drives meeting planning in support of business projects and objectives.

Manager, Business Management – TIAA Wealth and Advice

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Leading data analysis initiatives to extract insights and drive data-driven decision-making for clients
• Utilizing advanced analytics techniques to optimize client operations and achieve strategic goals
• Managing and mentoring teams to leverage their strengths and deliver quality outcomes
• Developing and implementing data manipulation, visualization, and statistical modeling strategies
• Building and maintaining data pipelines and confirming data integrity and security
• Creating and deploying scalable data visualization and analytics solutions using tools like Power BI and Tableau
• Conducting complex data analysis and predictive modeling to support client needs
• Collaborating with client leadership to identify opportunities for data-driven improvements
• Encouraging innovation and embracing technology to enhance project delivery
• Addressing conflicts and engaging in critical conversations with stakeholders to maintain project alignment

Manager, Front Office Strategy Consulting – PLS Customer Analytics

Manager, Front Office Strategy Consulting – Customer Analytics

• Provide Front Desk Support
• Answer telephones, direct calls, and take messages
• Greet, welcome, and assist visitors appropriately
• Notify staff promptly of visitor arrival and coordinate visitor access
• Communicate with customers, employees, and other individuals to answer questions
• Open, sort, and route incoming mail and packages
• Prepare outgoing mail and packages
• Maintain the mail room in an organized, clean, and functional condition
• Operate office machines such as copiers, scanners, voice mail systems, and computers
• Support teleworking staff as needed through email and Microsoft Teams
• Assist with Facility Needs and act as a liaison to the Facilities Manager

Administrative Assistant I – Legal

• Developing and implementing customer-centric strategies to enhance client engagement and drive business growth
• Analyzing customer engagement processes to identify opportunities for improvement and innovation
• Leading teams in the execution of sales and service strategies to improve customer satisfaction and revenue growth
• Coaching and mentoring team members to leverage their strengths and deliver on client expectations
• Utilizing analytical thinking to assess customer needs and develop tailored solutions
• Managing client relationships to foster trust and long-term partnerships
• Overseeing the planning, budgeting, and execution of projects to meet client objectives
• Encouraging the adoption of innovative technologies and methodologies to enhance service delivery
• Facilitating cross-functional collaboration to optimize customer acquisition and retention strategies
• Addressing and resolving conflicts or issues with clients and team members to maintain a productive work environment

Service & Support Strategy Manager

• Assist the Service Manager administratively and provide general support to the branch
• Provides overall administrative support to the store operations, as required
• Performs Warranty claims entry processing, invoicing and tracking
• Processes work orders for the Service Department and invoices service work performed
• Prepares and maintains machine files, both in paper format and electronically
• Creates and maintains purchase orders for Outside Labor and Materials (OLM)
• Answers Accounts Receivable inquiries and follows up
• Tracks service bulletin information required by the factory for machines in territory or inventory
• Provides communication and support to the Sales Department, as required
• Answers phone calls and takes messages
• Greets and assists customers
• Types a variety of correspondence, as required, to internal or external entities
• Orders office supplies
• Prepares and makes daily bank deposits
• Performs Account Receivables functions, including a minimal amount of collections
• Coordinates all travel arrangements of staff, as required
• Administers petty cash distribution and reconciliation
• Prepares and processes daily cash and credit card deposits
• Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases
• Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills
• Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items
• Answers accounts payable and receivable inquiries and follows up
• Audits freight bills against freight manifests
• Assist in monthly and annual closings

Product Support Administrative Specialist

• Support performance of less experienced Administrative Assistance staff
• Compile information and prepare moderately complex reports
• Perform complex administrative and customer support tasks
• Assist with planning meetings, tracking deliverables, and pulling reports
• Provide administrative supervision and support to managers
• Interact with Administrative Assistant team and internal peers

Senior Administrative Assistant

• Compiling information, preparing moderately complex reports, and assisting with the completion of expense reports
• Performing complex administrative, transactional, and operational tasks, to include scheduling multi-city travel arrangements
• Providing a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables, and pulling routine reports
• Answering questions regarding business unit policies and procedures
• Providing subject matter expertise and interpretation of administrative procedures to less experienced staff
• Providing administrative supervision and support to managers in the areas of reporting, customer or business documentation
• Interacting with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
• Supporting more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization
• Supporting the planning and execution of client events and sponsorship requests

Senior Administrative Assistant – Mid Corporate, Global Payments & Liquidity

• Centralize and manage all accreditation, licensing, and certification programs.
• Maintain a master calendar and tracking system to ensure timely renewals and prevent missed deadlines.
• Handle the application process for scope expansions, ensuring accurate and timely submissions.
• Monitor and interpret regulatory requirements applicable to the organization.
• Maintain records of regulatory updates and communicate changes to relevant teams.
• Analyze costs associated with licensing, accreditation, and compliance programs.
• Identify opportunities for cost savings and efficiency improvements.
• Provide financial reporting and insights to support budget planning for accreditation and licensing activities.
• Develop and implement processes to reduce administrative risks related to renewals and applications.
• Maintain comprehensive and up-to-date documentation of all certifications, licenses, and accreditations.
• Help prepare and compile documentation for internal audits, external inspections, and management reviews.
• Provide administrative support for QA activities.
• Assist in the development and maintenance of quality management system (QMS) documents.

Administrative Assistant jobs in North Carolina

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Administrative Assistant – Project Coordinator, Results Delivery Office

Administrative Care Coordinator

Senior Administrative Specialist, Public Relations Assistant

Administrative Specialist – Patient Care Services

Project Manager – Transformation, Initiatives and Process

Provider Enrollment Administrative Assistant

Program Manager

Administrative Assistant

Administrative Assistant

Administrative Support Specialist

Manager, Business Management – TIAA Wealth and Advice

Office Manager – Executive Assistant

Manager, Front Office Strategy Consulting – PLS Customer Analytics

Manager, Front Office Strategy Consulting – Customer Analytics

Administrative Assistant I – Legal

Service & Support Strategy Manager

Product Support Administrative Specialist

Senior Administrative Assistant

Senior Administrative Assistant – Mid Corporate, Global Payments & Liquidity

Quality Administrative Specialist