Administrative Assistant

• Uploads paper medical records daily in compliance with required formats.
• Documents releases and disclosures on the Accounting of Release and Disclosure form.
• Generates and reviews reports as needed.
• Accurately enters data related to individuals served, including admissions, discharges, and medical record updates.
• Ensures adherence to billing protocols and required timeframes.
• Completes and maintains service authorization entry for individuals served by RHA as assigned.
• Provides caseload and authorization management reports as required by the Director.
• Answers telephones, greets visitors, and assists customers, including individuals served, providers, vendors, and colleagues.
• Ensures daily deposits are completed, if applicable.
• Oversees and maintains petty cash funds, ensuring proper documentation.
• Manages general building maintenance and orders office supplies.
• Participates in committees, unit meetings, and community engagements as required.

Administrative Coordinator

• Perform administrative duties of a complex and confidential nature in support of departmental or divisional activities to relieve supervisor of clerical and administrative responsibilities and to maintain efficiency of departmental or divisional office operations.
• Works on assignments that are moderately complex in nature and in which judgment is required in resolving problems and making routine recommendations.
• Considerable use of word processing, spreadsheet and presentation preparation applications is required.
• Normally receive no instruction on routine work, and general instruction on new assignments.
• Screen and route mail and documents; determine which to respond to or which to bring to supervisor's attention based on content of communication and knowledge of departmental programs and activities.
• Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives, and related records; compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation of data;
• Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
• Maintain, review and reconcile departmental or divisional budgetary records, prepare budgetary projections and recommendations based on instructions and established procedures.
• Process a considerable amount of confidential and sensitive information in support of administrative activities.
• Prepare letters and statements a portion or all of which may be composed or compiled on the basis of personal knowledge of subject matter; prepare inter-departmental memoranda explaining new or revised policies and procedures as necessary.
• Arrange for and schedule appointments and meetings for supervisor; interview callers; answer questions concerning departmental or divisional activities; transmit instructions and/or information to and from staff members; serve as liaison with internal and external agencies; make proper referrals as necessary; prepare materials and make arrangements for conferences and travel; prepare necessary documents for supervisor's use in meetings; may attend meetings to take minutes or provide information as requested.

Administrative Associate II

• Prepare, maintain, and update reports and documents using Microsoft Excel and Word
• Complete provider enrollment and credentialing applications for multiple payors with accuracy and attention to detail
• Coordinate document signatures and facilitate communication between Directors and Vice Presidents
• Manage inter-office mail, document scanning, and secure handling of confidential materials
• Support departmental projects, including denial resolution activities and inventory tracking
• Utilize Adobe Pro and internal systems/portals for document management and data entry
• Maintain organized records and ensure timely completion of assigned administrative tasks

Accounts Receivable Specialist I, Provider Enrollment Administrative Assistant

• Provides administrative support and coordinates activities for specific individuals or teams
• Maintains office inventory, facilitates supply orders and completes other general office duties
• Supports employees with various tasks related to onboarding, appointment setting and travel arrangements
• Provides meeting assistance through scheduling, presentation preparation and diligent note taking
• Handles various office tasks related to communication and organization

• Manages confidential, strategic, and business critical information
• Coordinates meetings and events (onsite and offsite), reserves and prepares facilities, prepares necessary materials and distributes minutes of meetings
• Completes complex projects
• Keeps abreast of all technology used by department and troubleshoots any issues
• Manages leader's email inbox
• Initiates routine and non-routine correspondence and memoranda
• Prepares reports and presentations
• Coordinates details related to business travel
• Completes expense reports
• Schedules and maintains calendar of appointments
• Greets and directs visitors
• Answers and directs incoming calls
• Resolves routine and complex inquiries
• Assists with scanning, copying, faxing, filing, mailings, and other similar tasks
• Receives and distributes mail
• Orders supplies and equipment
• Acts as a resource to associates with less experience
• May provide back up to other Administrative Assistant associates for coverage and/or additional assistance needed

Executive Administrative Assistant

• Serve as a trusted partner to senior leaders, anticipating needs and proactively managing priorities
• Act as an extension of leadership by ensuring seamless day-to-day operations and enabling focus on high-value work
• Build strong working relationships with executives, stakeholders, and cross-functional teams
• Own complex, high-volume executive calendars with full autonomy
• Proactively prioritize meeting requests, balancing competing demands and shifting priorities
• Review and triage inbox requests, synthesizing information and making scheduling recommendations
• Manage complex domestic and international travel arrangements, often involving multi-stop itineraries
• Anticipate travel needs and make informed logistical decisions aligned with business priorities
• Ensure seamless execution of travel plans, including contingency planning for changes
• Bring structure and clarity to fast-moving, often ambiguous situations
• Track deadlines, commitments, and deliverables to ensure nothing falls through the cracks
• Manage expense reporting and supporting documentation in a timely and accurate manner
• Support event and speaking engagement preparation, including coordination of logistics, materials, and deadlines
• Manage competing priorities across multiple leaders and stakeholders
• Adapt quickly to last-minute changes, proactively resolving conflicts and rescheduling as needed
• Apply sound judgment to make decisions independently while knowing when to escalate
• Leverage tools such as Outlook, Teams, and expense systems (e.g., Concur) to manage workflows effectively
• Embrace new technologies, including AI-enabled tools, to improve efficiency and streamline processes
• Identify opportunities to optimize processes and enhance team effectiveness

Senior Administrative Assistant

• Provide administrative support to the construction group
• Read and route incoming mail/e-mail
• Locate and attach appropriate files to correspondence
• Follow up on outstanding documents and correspondence
• Coordinate the submittal and shop drawing process with project team
• Organize and maintain file system
• Coordinate proposal and bid package information
• Meet time sensitive deadlines with accuracy
• Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes
• Write Purchase Order Requisitions for manager approval
• Coordinate the archiving of project files
• Compile Operations and Maintenance Manuals at project closeout
• May assist with writing Subcontract Change Orders

Administrative Assistant – Manufacturing Market

• Manages the purchasing, maintenance, and repair of office supplies and equipment.
• Monitors Business Unit credit card account and uploads receipts monthly.
• Develops processes and procedures that ensure the efficient and cost-effective running of the office.
• Maintains and protects the company image and culture and coaches' others.
• Ensures employee morale and retention is kept at a high level.
• Receives and routes visitors, determines purpose of visit, and direct accordingly.
• Gathers and maintains all significant employee data and organizes celebrations quarterly.
• Maintains an employee directory as well as all office assignments and updates as needed.
• Upholds all office safety protocols.
• Assisting with packing, shipping labels, and postage for outgoing mail.
• Routes all incoming mail for proper delivery.
• Keeps front desk and lobby area neat and orderly.
• Maintains the breakroom food and drink items and restocks as needed.
• Keeps supply closet neat and orderly.
• Responsible for coordinating all Business Unit holiday events, as well as, set up and tear down of any/all event or holiday decorations.
• Maintains front office supplies and equipment.
• Provides general administrative support as needed for any department by request.
• Ensures that day-to-day operations align with organizational objectives.

Office Manager

• Provide day‑to‑day administrative support to assigned financial advisor.
• Manage calendars, schedule client appointments, and coordinate meetings (in‑person, phone, and virtual).
• Maintain organized electronic and physical files in accordance with record retention requirements.
• Assist with office workflow coordination and follow‑up on outstanding items.
• Participate in all required compliance training, including Bank Secrecy Act/anti-money laundering training, as well as internal and external training programs, online training, meetings, and seminars/conferences, etc.

• Perform a variety of office assistant tasks in support of administrative, program, or technical operations.
• Functions include a variety of record keeping, reporting, and filing activities; public contact, answering telephone, directing calls to appropriate personnel, and taking messages.
• Process payroll, inventory, purchase orders, and accounts payable through SAP and Ariba.
• Personnel and other office duties such as typing correspondence, filing, and handling of incoming and outgoing mail.
• Knowledge and use of office equipment and related computer technology (Microsoft Windows, Excel, Access, PowerPoint and SAP).

Administrative Specialist I

• Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling
• Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events
• Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels
• Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate
• Maintains administrative processes and filing systems
• Drafts responses under own signature when appropriate
• Sets priorities and procedures and may delegate to others
• Maintains standards of strict confidentiality with respect to all matters and documents
• Handles internal and external executive calendar and executive’s time management
• Performs various personal services including making reservations and scheduling
• May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

• Supports the local office and site activities at construction projects
• Performs payroll entry and ensures accurate production data
• Helps coordinate Safety training for incoming employees
• Updates spreadsheets and project folders
• Ships and receives mail and packages
• Maintains job trailer and office environment
• Directs new employees to site orientation
• Works with recruiting and customer team regarding new hires

• Assist estimators with bid preparation and project setup
• Coordinate bid documents, addenda, drawings, and specifications
• Maintain bid calendars and project folders
• Complete contractor pre-qualification forms and supporting paperwork
• Communicate with vendors, subcontractors, and outside contacts regarding project information and bid activity
• Support procurement and new project setup after awarded work
• Update databases, tracking systems, and contact records
• Assist with reporting, data entry, and organization of estimating information
• Coordinate virtual and in-person pre-bid meetings
• Work collaboratively with estimating, project management, and business development teams

Estimating Administrative Assistant

• Handles Sr. Director's calendar by prioritizing schedules and meetings
• Assists Sr. Director in planning and organizing meetings, preparing agendas and logistics
• Builds travel packs for international trips and large domestic events
• Supports Sr. Director by acting as proxy for communications and approvals
• Responsible for making travel arrangements for Sr. Director
• Provides analytical support on special projects, compiles data and prepares reports
• Prepares and briefs itinerary for large corporate events
• Deals professionally with sensitive and confidential matters

Senior Director, GTM, Enterprise Networking

• Perform advanced, diversified and confidential administrative duties by independently coordinating meetings, preparing agendas; completing a variety of non-routine tasks; coordinating department schedules, recording meeting minutes, arranging for management travel and time management.
• Serve as primary liaison for executive and other senior management.
• Support the daily operations of department, division or other organization units assigned by assisting in meeting administrative goals and priorities for both short and long-term projects and monitoring day-to-day operations for efficiency and productivity.
• Develop organizational unit calendar to define milestones and develop action plans to deliver milestones.

Executive Administrative Associate

• Serves as primary administrative contact for upper management
• Provides support for daily upper management operations including meeting arrangements
• Coordinates overall office functioning through inventory checks and event planning
• Maintains master copies of organizational policy and procedure manuals
• Acts as a liaison between upper management and internal departments
• Maintains upper management calendars and provides ad-hoc support as needed

Senior Administrative Assistant – Private Asset Management

• Support payroll responsibilities between 150 and up to 350 teammates under the Nurse Managers' supervision
• Scope of responsibility includes multiple units, departments and in some cases campuses
• Knowledge on system policies, procedures, and labor management guidelines
• Ensures time code allocation is accurate, monitors time and labor edits, trends, and discrepancies
• Monitors appropriate use of incremental and general OT by teammate, department, or unit
• Manage daily scheduling changes for staff
• Track monthly healthcare teammate license verification and documentation
• Maintain ShiftSelect credential updates
• Teammate PTO tracking to ensure requests are eligible for approval
• MLOA/FMLA reports & monthly reconciliation
• Participate as requested in candidate interviews
• Maintain A&C records and biweekly reconciliation reports
• Maintain an adequate knowledge base of healthcare trends and regulations
• Monitor premium pay programs
• Manage several projects at one time
• General support to assigned Nurse Managers
• Provide support for cross functional areas as needed
• Supports additional operational projects that support the overall performance of identified goal areas

Administrative Assistant – Maternity, Full Time

• Provide administrative support to the claims team
• Handle high volume incoming and outgoing mail
• Manage high-volume inbound calls
• Complete specific claims-related responsibilities
• Perform a range of clerical tasks
• Maintain databases and spreadsheets
• Conduct research
• Prepare reports
• Handle inquiries
• Receive/screen/keying paper claims
• Develop and/or revise work procedures and methods
• Collect data and research various systems

Administrative Assistant III – Claims

• Provides administrative support and coordinates activities for specific individuals or teams
• Maintains office inventory, facilitates supply orders and completes other general office duties
• Supports employees with various tasks related to onboarding, appointment setting and travel arrangements
• Provides meeting assistance through scheduling, presentation preparation and diligent note taking
• Handles various office tasks related to communication and organization
• Upholds organizational policy and procedures

Administrative Assistant – Private Asset Management

• Microsoft Office with primary focus on Outlook, OneNote, Copilot, Teams and Excel.
• Strong background with complex calendars for multiple principals – handling complex schedules (both internal and external engagements), prioritizing meetings and managing high volume, sensitive information.
• Managing travel and expense reports - experience with Concur is a bonus.
• Strong problem-solving skills – proactively taking initiative to solve problems before they arise and anticipating the needs of the executives.
• Project Management - managing multiple projects, deadlines and task efficiently.
• Event and meeting planning experience – planning, coordinating and supporting.
• Supporting diverse personalities, remaining calm under pressure, and adapting to changing priorities.
• Relationship building with clients inside and outside the firm.

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Administrative Assistant – Manufacturing Market

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Administrative Assistant

Administrative Specialist I

Executive Administrative Assistant

Administrative Assistant

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Executive Administrative Associate

Senior Administrative Assistant – Private Asset Management

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Administrative Assistant – Private Asset Management

Administrative Associate