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Administrative Assistant
Novo NordiskJoin Nova Nordisk as an Administrative Assistant, providing support for Senior Leaders in Site Management. Responsibilities include managing schedules, project coordination, and supporting team activities.
About the role
Key responsibilities & impact- Provides administrative support for a Vice President in Site Management of the Clayton IFP Site
- Manage calendar/schedule, anticipate needs & effectively manage executive’s time, while meeting the needs of the customer & working across global time-zones
- Ability to plan, design & execute meetings & events, to include on-site, off-site, as well as virtual
- Prepare and submit expense reports on behalf of department management in compliance with NN policies
- Support New Hire Onboarding activities for newly hired department employees, to include contingent workers
- Manage & coordinate complex travel arrangements & itineraries in alignment with company travel policies
- Own/lead projects assigned by department Senior Leader, to include managing project flow process from origination through completion within the defined scope, cost & time constraints
- Monitor budget by tracking overall organizational spend; contribute accurate information & projections for annual budgeting process
Requirements
What you’ll need- Associate’s degree in related field or equivalent combination of education & relevant work experience required
- Minimum four (4) years of relevant experience in administrative, project and/or financial support required, preferably in a pharmaceutical environment
- Strong knowledge & experience using Microsoft Office applications including Word, Excel, PowerPoint & Outlook required
- Ability to problem solve & navigate complex assignments required
- Familiarity with SAP preferred
- Demonstrated excellent organizational & planning skills; attention to detail required
- Builds strong working relationships within department & with other departments. Able to work as part of a collaborative team required
- Actively participates in process/team activities, supports & appreciates ideas/actions of others & uses appreciative feedback style to coach others in how to “make their idea even better” required
- Demonstrates behaviours consistent with “for me to win the team must win” beliefs required
- Quickly flexes to changes in roles & responsibilities, environments & business needs with grace & ease preferred
- Understands who the customer (internal/external) is, understands the customers’ requirements, prioritizes work and develops processes that generate services to support the customers’ needs preferred
- Demonstrates a disciplined approach to problem solving that is based on data & facts preferred
Benefits
Comp & perks- Leading pay and annual performance bonus for all positions
- All employees enjoy generous paid time off including 14 paid holidays
- Health Insurance, Dental Insurance, Vision Insurance – effective day one
- Guaranteed 8% 401K contribution plus individual company match option
- Family Focused Benefits including 14 weeks paid parental & 6 weeks paid family medical leave
- Free access to Novo Nordisk-marketed pharmaceutical products
- Tuition Assistance
- Life & Disability Insurance
- Employee Referral Awards
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Project ManagementBudget TrackingExpense ReportingTravel CoordinationMeeting PlanningOnboarding SupportMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook
Soft Skills
Problem SolvingAttention to DetailRelationship BuildingTeam CollaborationAdaptability
Certifications
Associate’s Degree