Administrative Assistant – Project Coordinator, Results Delivery Office

Equitable

Administrative Assistant/Project Coordinator at Equitable helping manage project coordination and administrative support. Contributing to team collaboration and maintaining organized project documentation.

Posted 7/23/2026full-timeSyracuse • New York, North Carolina • 🇺🇸 United StatesJuniorMid-Level💰 $58,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing administrative and project coordination support. Proficient in managing project documentation, scheduling, and ensuring timely information sharing among team members.

Highest-signal resume keywords

Project CoordinationMeeting SchedulingMicrosoft Office SuiteAttention to DetailClear Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project CoordinationMeeting SchedulingAgenda PreparationNote TakingData TrackingStatus ReportingDocument ManagementAction Item TrackingBasic Project Information ManagementProblem Solving

Soft Skills

OrganizationFollow-ThroughCuriosityAdaptabilityCommunication

Tools & Technologies

Microsoft OfficeOutlookWordExcelPowerPointTeamsSharePointMicrosoft Project

Industry Keywords

Administrative SupportBusiness SupportProject ManagementCollaboration ToolsProject Tracking

About the role

Key responsibilities & impact

Assist leadership and project managers with meeting coordination, agenda preparation, notes, follow-up items and distribution of project communications
Provide day-to-day administrative and project coordination support to project managers, leaders and team members
Schedule and coordinate meetings, maintain calendars, prepare agendas and organize meeting materials
Take meeting notes, document decisions and action items, and follow up with owners on due dates and updates
Maintain basic project documents and trackers, including action logs, meeting notes, contact lists, status inputs and shared project files
Help collect project updates, organize information and prepare simple status reports or summaries for review
Support project team communication by sending reminders, requesting updates and helping ensure information is shared timely
Assist with organizing project files, maintaining SharePoint or Teams sites and ensuring materials are easy to locate

Requirements

What you’ll need

High school diploma or equivalent
2+ years of administrative, business support, project coordination and/or related experience
Experience scheduling meetings, preparing agendas, capturing meeting notes and tracking follow-up items
Proven attention to detail, organization and follow-through, with a focus on data accuracy, transparency and integrity
Clear written and verbal communication skills, with willingness to ask questions and follow up appropriately
Interest in learning project coordination practices, including schedules, trackers, action items, risks and issues
Comfort working with basic project information, timelines, status updates and shared documents
Ability to stay organized, manage assigned tasks and adapt when priorities change
Curiosity and a problem-solving mindset, with the ability to organize information and identify when guidance is needed
Software skills: Microsoft Office, including Outlook, Word, Excel and PowerPoint; experience with Teams, SharePoint or similar collaboration tools
Exposure to project tracking tools such as Microsoft Project or similar tools

Benefits

Comp & perks

Medical
Dental
Vision
401(k) plan
Paid time off