Administrative Assistant

• Manages a team of Account Delivery Managers, forecasting resource needs and aligning them with business requirements for optimized performance.
• Drives strategic customer strategy development, contributes to growth plans, and leverages knowledge management for performance enhancement.
• Nurtures senior management or executive-level relationships with the customer, ensuring exceptional satisfaction.
• Manages the FPR process, supports execution, and escalates major issues with recommendations to higher management.
• Recruits and develops top talent, fostering a culture of excellence, cost efficiency, and trusted customer relationships.
• Identifies and effectively communicates strategic business requirements to senior management for informed decision-making.
• Interacts frequently with senior management to communicate project status and escalate issues, as necessary.
• Cultivates an environment promoting individual growth, high performance, and a rewarding workplace.
• Acts as subject matter expert, identifies opportunities for process improvement and policy development and recommends changes in alignment with business tactics and strategy.
• Performs talent management responsibilities including recruitment, performance management, coaching and career development.

Program Management Office Manager

• Provide administrative and operational support for the firm’s Peer Review Practice.
• Coordinate deadlines, manage client communications, prepare engagement documentation.
• Maintain regulatory and internal databases, support scheduling and workflow processes.
• Assist with marketing and business development initiatives.
• Track and monitor peer review deadlines for clients and prospective clients.
• Serve as an administrative point of contact for peer review clients and prospects.
• Prepare quotes, engagement letters, invoices, and transmittal materials.
• Maintain and update records in PRIMA and other internal tracking systems.
• Support engagement selection processes and organize required documentation.
• Assist with outreach to prospective firms and maintain prospect activity tracking.

Administrative Assistant – Peer Review Practice

• Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting
• Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross‑functional forums
• Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow‑up
• Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action‑item management
• Manage confidential and sensitive information with discretion and professionalism
• Assist with onboarding, access requests, and coordination of resources for IT team members
• Identify opportunities to improve administrative processes and operational efficiency within the IT organization

Executive Administrative Assistant

• Support key administrative functions in research operations
• Coordinates office services such as purchasing, payroll, records control, credentialing
• Coordinates and implements office services such as purchasing lab and office supplies
• Works closely with finance management in monthly fiscal balances
• Collects, verifies and processes credentialing applications
• Conducts orientation of new employees as needed
• Handles ID badge approval for MGH employees working in Shriners research spaces
• Assists with research grant activities and manages submissions

Administrative Assistant – Part Time

• Act as point of contact for the Division – send out memos, surveys, notifications, etc.
• Provides direct support to the Division Chief, Associate Chief and other senior faculty
• Assist with general office operations, such as back-up timekeeping
• Create and maintain Division specific Standard Operation Procedures (SOP)

Administrative Assistant I

• Support key administrative functions in research operations
• Coordinate office services like purchasing, payroll, and records control
• Work closely with finance management on fiscal balances and material purchasing
• Collect, verify, and process credentialing applications
• Conduct orientation for new employees
• Handle ID badge approval for MGH employees
• Assist with research grant activities and coordinate application submissions
• Perform other duties as assigned

• Handles Sr. Director's calendar by prioritizing schedules and meetings
• Assists Sr. Director in planning and organizing meetings, preparing agendas and logistics
• Builds travel packs for international trips and large domestic events
• Supports Sr. Director by acting as proxy for communications and approvals
• Responsible for making travel arrangements for Sr. Director
• Provides analytical support on special projects, compiles data and prepares reports
• Prepares and briefs itinerary for large corporate events
• Deals professionally with sensitive and confidential matters

Senior Director, GTM, Enterprise Networking

• Welcome visitors and direct them to proper staff person.
• Answer telephones and direct calls to proper party.
• Assist with and check phone messages.
• Maintain phone listings.
• Direct questions to correct staff.
• Assist with setting up rooms for staff trainings.
• Maintain the fax and postage machine.
• Distribute faxes and mail to mailboxes.
• Ensure appropriate postage on outgoing mail.
• Maintain and update mailboxes, as needed.
• Send regular and express mail packages.
• Order and maintain supplies such as envelopes, mailing materials, and stationary.
• Schedule use of conference room(s).
• Prepare forms for submission to Vinfen.
• Log all checks.
• Audit money logs monthly.
• Update contingency loan payment information daily.
• Process service delivery documentation by ACCS staff.
• Complete monthly billing through EIM for ACCS PS as directed by Team Leader.
• Collect team appointments/schedules; prepare standard reports such as Staff Productivity Report, as directed by Team Leader.
• Attend Staff Meetings, take minutes.
• Create enrollment/rollover packets for PS and register new PS into clinical record keeping systems as needed.
• Log Events and Performance Measure information as directed by Team Leader.
• Promote engagement, housing permanency, community tenure, achievement of greater self-sufficiency and successful completion of service for all PS.
• Promote healthcare, employment and education services access for PS.
• Perform other administrative support tasks such as typing correspondence, preparing spreadsheets, recording meeting minutes, and preparing record pick up from Iron Mountain.
• May perform Rep-Payee duties as assigned by Team Leader.

• Conduct venue research and budget negotiations; review and route venue and hotel contracts; reserve meeting rooms and coordinate appropriate room setup; research and reserve catering and associated equipment (tent, tables, chairs, linens, etc.); arrange A/V support, equipment (microphones, WiFi, projector systems, etc.), and electrical needs (power strips, extension cords, etc.); research and coordinate ground transportation as needed; help prepare and ship meeting materials (nametags, office materials, etc.) to offsite venues; pay meeting vendor invoices; track activity budgets; assist with setup, breakdown, and assisting participants for WHOI-based OCB activities.
• Serve as point of contact on WHOI/OCB travel policies and reimbursement; provide guidance for participants of OCB activities on arranging travel (e.g., compliance with Fly America Act); coordinate hotel reservations and rooming lists as needed; process travel expense vouchers for OCB travelers; collect foreign visitor information per WHOI requirements; send letters of invitation and certificates of participation when requested.
• Collaborate with meeting organizing team and other off-site administrative staff on meeting arrangements; assist with participant communications; serve as point of contact for caterers, hotels, conference center venues, and other vendors involved in OCB activities.
• Track OCB project budgets (FSRs); pay invoices and bills (external vendors such as caterers, participant honoraria, etc.); assist with updating pages of OCB website (meetings list, jobs and postdocs); assist with OCB inquiries and requests sent to the OCB Project Office email address, including requests to share job and postdoc opportunities; and other tasks as needed to support the operations of the OCB Project Office Collaboration: Responsible for fostering a positive problem-solving environment and successful group process and achieving desired results. Acts as ambassador in presenting ideas to the appropriate audience. Communication: Makes formal presentations, both verbal and written, to inform and educate. Demonstrates objective listening on a consistent basis; creates an environment that encourages open communication. Promotes civility within and outside of work group; fosters environment for collaborative problem solving; demonstrates a high degree of confidentiality and discretion. Develops and may conduct training for one’s own area of expertise. Critical Thinking and Problem Solving: Works cross functionally to solve problems and implement changes. Initiates innovative changes to continually improve operations both within the group as well as Institution-wide.

Administrative Associate II

• Oversee daily administrative operations of the regional office, consistent procedures, and high-quality support across divisions.
• Provide high-level administrative support to WMAS Office leadership, including managing schedules and coordinating meetings.
• Guide and support administrative assistants and paralegals, including delegating work and ensuring timely completion of tasks.
• Serve as a primary point of contact for internal teams and external partners, facilitating communication and coordination across the office.
• Support the planning and execution of office initiatives, events, and community outreach efforts.
• Manage office processes such as ordering supplies, coordinating reimbursements and travel requests, records management, and general office operations.
• Maintain and utilize tracking systems or databases to support reporting and operational needs.
• Perform other duties, as required.

Managing Administrative Assistant

• Reporting directly to the General Counsel and Chief Legal Officer, supporting the legal department both in day-to-day business operations and legal matters, as well as in connection with securities and other product offerings.
• Assist in drafting and reviewing offering disclosure documents, subscription agreements, and other securities disclosures
• Reviewing private placement memorandums for private offerings
• Preparing, revising, and maintaining corporate governance documents, including operating agreements, partnership agreements, shareholder agreements, and other entity-related documents
• Conducting legal and regulatory research, especially relating to securities and tax matters
• Preparing, organizing, and maintaining closing documents, fund flows, SEC filings, due diligence files, closing binders, and capitalization tables
• Track deadlines and manage project timelines across multiple offerings
• Work with Broker Dealer in coordinating document collection, execution, and signature logistics across parties
• Interface with clients professionally while managing follow-up and execution tasks
• Work with Venture.co on the establishment of offerings on its online platform and manage investor closings
• Coordinate with 3rd-party report providers
• Coordinate with the accounting firm for all work related to investor tax documentation
• Work with partners and investors with ongoing communication and any necessary filings

Senior Paralegal, Back-Office Manager

• Schedules patient appointments
• Assists with scheduling template creation and changes
• Answers phones and triages calls
• Greets and checks-in patients
• Assists with revenue cycle clearance
• Collects copayments
• Prepares medical records for patient visits
• Monitors patient flow and communicates delays
• Assists with billing charge entry and reconciliation
• Completes general office work
• Provides clerical support to department physicians
• Participates in performance improvement projects

Clinical Administrative Coordinator

• Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
• Operate with a CEO‑office mindset, anticipating downstream impacts, sequencing, and trade‑offs across business, governance, and external commitments.
• Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
• Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
• Oversee office operations, including supplies, services, purchasing, and vendor coordination.
• Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
• Maintain organized electronic and physical filing systems; record and distribute meeting minutes.

Senior Executive Administrative Assistant

• Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
• Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
• Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
• Oversee office operations, including supplies, services, purchasing, and vendor coordination.
• Support leadership initiatives and special projects based on priorities and capacity.
• Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
• Assist with budget tracking as required.
• Liaise with internal teams, external partners, and vendors to ensure smooth operations.

• Provide administrative support to the AVP of HR and HR team, including calendar management, meeting coordination, and preparation of materials
• Coordinate onboarding and offboarding processes to ensure smooth and consistent employee experience
• Maintain accurate and up-to-date employee records and HR systems (HRIS)
• Assist with benefits administration, including enrollments, changes, and employee inquiries
• Support recruitment activities such as scheduling interviews and communicating with candidates
• Track and support HR programs, projects, and key initiatives to ensure timely execution
• Respond to routine employee inquiries and direct more complex issues to appropriate HR team members
• Manage all phone and walk in inquiries in the HR office. Aid all customers regarding recruitment, benefits, training, and general company information.
• Assist with compliance activities, audits, and reporting requirements including maintaining employee bulletin boards at all sites
• Support our new hire on boarding program. Coordinate and manage all new hire documents and materials.
• Coordinate logistics for HR meetings, training sessions, and employee events
• Provide administrative support to the Diversity and Inclusion Council and Summer Intern Program as needed.
• Assist in the selection and maintenance of recruitment collateral, Human Resource materials and supplies.
• Respond to employment verifications and assist with unemployment claims.
• Process invoices, check requests, expenses, and tuition reimbursement in a timely manner.
• Assist with Reward and Recognition Program.
• Organize exit interviews to include the exit survey and exit package.

Human Resources Admin Assistant

• Manage calendars of Chief People & Operations Officer, Chief Financial Officer and General Counsel
• Manage travel and booking expenses for Chief People & Operations Officer, Chief Financial Officer and General Counsel
• Support the functional Business Operations and People & Culture teams with administrative tasks
• Track and process POs, invoices, and contracts on time for the Business Operations and People & Culture teams
• Coordinate with company’s other administrative assistants to plan and execute cross-functional meetings
• Collaborate on special projects, such as PowerPoint presentations, spreadsheet compilation, document proofing, and meeting materials preparation
• Monitor, screen, and respond in a timely manner to all internal/external communications
• Plan and execute special events both onsite and offsite, such as meetings, trainings, and celebrations to ensure that all details are well-managed and events run smoothly
• Lead and oversee small event planning across the team and within the company
• Prepare all materials for team meetings and ad hoc team meetings, as requested
• Prepare communications in coordination with leaders and communication owners by collecting content from all stakeholders, running the review process and populating templates
• Prepare materials for regular team meetings and ad hoc team meetings, including presentations, meeting notes, action item lists, etc.
• Provide backup support for other Sr. Administrative Assistants as requested
• Support special projects and day-to-day team processes and related inquiries

Senior Administrative Assistant

• Manage daily front desk operations of an outpatient clinic.
• Perform administrative and clinical/medical support tasks.
• Ensure high quality customer service is provided to the clinic clients.
• Serve as a resource for clients, families, and outside agencies requesting information.
• Check-in/check out clients at front desk.
• Collect and track co-pays.
• Schedule, remind, and coordinate appointments.
• Update and maintain clients record in designated system.
• Manage referrals and assist clients with initial paperwork and information gathering.
• Assist with insurance verification, as directed.
• Operate computer and office equipment.
• Evidence proficiency in computer software programs that support the clinic functions.
• Answer high volume of telephone calls.
• Screen incoming communications and independently prioritize.

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Program Management Office Manager

Administrative Assistant – Peer Review Practice

Executive Administrative Assistant

Administrative Assistant – Part Time

Administrative Assistant I

Administrative Assistant

Senior Director, GTM, Enterprise Networking

Administrative Assistant

Administrative Associate II

Managing Administrative Assistant

Senior Paralegal, Back-Office Manager

Clinical Administrative Coordinator

Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

Human Resources Admin Assistant

Senior Administrative Assistant

Clinic Administrative Assistant