Administrative Support Assistant

Jobs for Humanity

Admin and Support Assistant role providing operational and administrative support to the Executive Assistant. Focused on day-to-day processes, travel logistics, and data management.

Posted 7/4/2026full-timeRemote • Massachusetts • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide robust operational and administrative support to the Executive Assistant.
Ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration.
Support the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense tracking.
Perform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistency.
Assist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reports.
Support internal documentation processes, filing, archiving, and maintaining document control.
Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operations.
Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency.

Requirements

What you’ll need

Excellent organisational skills, with strong attention to detail.
Proactive, reliable, and able to take ownership of tasks with minimal supervision
Flexible and willingness to adapt to new tools, processes or changes in daily priorities
Good communication skills: clear, professional, courteous in speaking and written form.
Basic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets).
IT literate: comfortable using Google Docs, Sheets and general admin tools.
A positive, “can-do” attitude and willingness to learn new systems, processes, and tools.
Some previous administrative or support experience (could be part-time, internships, or assistant roles).
Understanding of confidentiality and discretion, particularly when handling sensitive or high-level executive or company information.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Jobs for Humanity Website LinkedIn All Job Openings 11 - 50 employees Founded 2020 🤝 B2B 📚 Education 🎯 Recruiter B2B
Education
Recruitment Jobs for Humanity is an organization dedicated to promoting diversity and inclusion in the workforce by connecting underrepresented job seekers with employers. They focus on providing resources and training to enhance the hiring experience for individuals from marginalized groups, including those with disabilities, veterans, and minority communities. By facilitating equitable job opportunities, Jobs for Humanity aims to unlock untapped potential in the job market and foster inclusive hiring practices. Administrative Support Assistant Job not on LinkedIn 🔥 0 minutes ago 🍂 Massachusetts – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Provide robust operational and administrative support to the Executive Assistant.
Ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration.
Support the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense tracking.
Perform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistency.
Assist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reports.
Support internal documentation processes, filing, archiving, and maintaining document control.
Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operations.
Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency. 🎯 Requirements
Excellent organisational skills, with strong attention to detail.
Proactive, reliable, and able to take ownership of tasks with minimal supervision
Flexible and willingness to adapt to new tools, processes or changes in daily priorities
Good communication skills: clear, professional, courteous in speaking and written form.
Basic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets).
IT literate: comfortable using Google Docs, Sheets and general admin tools.
A positive, “can-do” attitude and willingness to learn new systems, processes, and tools.
Some previous administrative or support experience (could be part-time, internships, or assistant roles).
Understanding of confidentiality and discretion, particularly when handling sensitive or high-level executive or company information. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Coding Administrative Assistant 🔥 5 hours ago US Anesthesia Partners 5001 - 10000 ⚕️ Healthcare Insurance 💊 Pharmaceuticals 🔬 Science Website LinkedIn All Job Openings Coding Administrative Assistant responsible for obtaining coding documentation and running reports for US Anesthesia Partners. Collaborating with various facility personnel while ensuring data accuracy and compliance. 🇺🇸 United States – Remote 💵 $16 - $26 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant Business Development Administrative Assistant 🔥 10 hours ago Gateway Rehab 501 - 1000 ⚕️ Healthcare Insurance 🧘 Wellness Website LinkedIn All Job Openings Administrative Assistant at Gateway Rehabilitation Center, providing support to Business Development department and referral sources. Responsibilities include tracking referrals, scheduling, and managing patient documentation. 🇺🇸 United States – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant Executive Administrative Assistant, Ambassador Council Liaison 🔥 13 hours ago National Forest Foundation 11 - 50 🤲 Charity 🤝 Non-profit Website LinkedIn All Job Openings Executive Assistant providing high-level support to the Chief Advancement Officer and Ambassador Council at NFF. Coordinating meetings, travel, and communication for organizational leadership and Board. 🇺🇸 United States – Remote 💵 $85k - $95.6k / year ⏰ Full Time 🟠 Senior 🔴 Lead 📋 Administrative Assistant Compliance Manager – Regional Office Based 🔥 23 hours ago Dominium 1001 - 5000 Website LinkedIn All Job Openings Compliance Manager overseeing compliance department and implementing policies for affordable housing programs. Resolving compliance issues and developing training programs for stakeholders. 🇺🇸 United States – Remote 💵 $80k - $85k / year ⏰ Full Time 🟠 Senior 🔴 Lead 📋 Administrative Assistant 🦅 H1B Visa Sponsor Administrative Specialist 🕒 Yesterday GAI Consultants, Inc. 501 - 1000 ⚡ Energy 🚗 Transport 🏛️ Government Website LinkedIn All Job Openings Administrative Specialist 1 responsible for assisting engineers in delivering project deliverables at GAI Consultants, Inc. Role includes coordinating with teams, performing QA/QC checks, and document preparation. 🇺🇸 United States – Remote 💰 Private equity on 2022-11 ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant View More Administrative Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Applicant Tracking System Keywords

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Hard Skills & Tools

Data EntryRecord-KeepingDocument ControlPresentation FormattingExpense Tracking

Soft Skills

Attention to DetailProactive AttitudeFlexibilityReliabilityPositive Attitude