Administrative Assistant, Admissions

Beth Israel Lahey Health

Administrative Assistant for admissions at Beth Israel Lahey Health. Responsible for client interactions, scheduling evaluations, and maintaining administrative needs.

Posted 6/26/2026full-timeLawrence • Massachusetts • 🇺🇸 United StatesJunior💰 $19 - $23 per hourWebsite

About the role

Key responsibilities & impact

Greets clients and others entering the waiting room in a manner that is respectful and empathetic.
Determines suitable level of care and schedules evaluation when appropriate and working with clinical lead.
Respond to calls and/or walk-ins for clients seeking services.
Interviews client to obtain information necessary to meet program admission requirements.
Maintains a thorough working knowledge of insurance restrictions to ensure appropriate assignments are made.
Collects all pertinent information regarding service coverage and eligibility.
Verifies basic demographic information upon arrival of client.
Schedules, reschedules and cancels appointments as needed, upon client request or provider request.
Completes insurance eligibility approval and obtains initial authorization, when applicable, from insurance companies for all consumers, new and readmissions.
Documents new and/or updates client demographic and billing information in the computer.
Communicates agency and program information to interested parties including persons-served, agency employees and other providers/individuals.
Provides information on referral sources and community resources internal and external to BILH BS.
Monitors visitor access, waiting area and maintains security awareness.
Scans documents, when applicable, into the electronic health record.
Attends all required supervision and meetings.
Maintains tracking requirements for program(s).

Requirements

What you’ll need

High School Diploma or GED required
A minimum of 1 year experience in a related field
Bi-lingual English/Spanish, preferred
Knowledge of billing practices preferred
The ability to multitask and manage time efficiently while having a strong attention to detail is essential.
Knowledge of standard office administrative practices and procedures, including the use of standard office equipment; computer applications; Excel and Word, knowledge of electronic health records a plus; ability to utilize technology in order to manage reports, spreadsheets, etc.
Excellent customer service skills essential.

Benefits

Comp & perks

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ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

billing practicesinsurance eligibility approvalelectronic health recordsdata entryappointment schedulingclient interviewingdemographic verificationservice coverage knowledgemultitaskingtime management

Soft Skills

customer serviceattention to detailempathycommunicationorganizational skillsrespectfulnessinterpersonal skillsproblem-solvingadaptabilityteam collaboration

Certifications

High School DiplomaGED