Administrative Assistant

• Organization of daily office operations, coordination of orders and service providers, and support in preparing meetings and appointments
• Administrative support for consultants in planning, coordinating and documenting construction and real estate projects
• Coordination of internal appointments, oversight of deadlines and acting as a central point of contact for internal and external stakeholders
• Structured filing and support in creating presentations, minutes and project documentation
• Strong organizational skills and a hands-on mentality in day-to-day operations, including supporting the team with administrative tasks

Office Manager – Project Assistant, Construction & Real Estate Consulting

• You handle traditional correspondence, manage incoming and outgoing mail, and ensure structured document management (digital and physical).
• You are the first point of contact by phone and email for our clients, partners and service providers.
• You support us in day-to-day business activities, draft offers, prepare invoices and carry out preparatory tasks for our accounting team.
• You coordinate appointments, arrange travel for the team and prepare meetings (e.g., set up meeting rooms).
• You collect, review and organize invoices and receipts, manage quotations and work closely with our tax advisor and company management.

Secretary, Office Manager

• Own day-to-day office operations in our Berlin HQ: supplies, vendors, and making sure the space works for a growing team
• Welcome guests and visitors, ensuring a professional and hospitable experience at our office
• Organise travel for our Co-Founders and wider leadership team
• Coordinate meetings and calendars, including scheduling with external stakeholders and board members
• Handle sensitive information and calendars with discretion
• Plan and execute team events, offsites, and office celebrations
• Provide executive assistant support directly to our Co-Founders
• Act as the first point of contact for office-related questions and requests

Office Manager, Executive Assistant

• Support system administration and tool management, including administrative tasks for Wrenly
• Track and manage team inventory and office supplies
• Order beverages, snacks, and office supplies, ensuring the office is well-stocked and runs smoothly
• Manage the team birthday calendar and other recurring organizational tasks
• Support basic administrative and compliance tasks, including leave tracking and time-off requests
• Provide ad-hoc administrative support for the People & Process Manager
• Support the onboarding process for new employees
• Assist in organizing and executing team events
• Plan, conduct, and analyze internal surveys and, where appropriate, take action based on the results

Business Process & Office Manager, Part-Time

• Strategic PMO governance: Establish and manage frameworks, standards and reporting structures for transformation initiatives across the company.
• Process excellence: Drive continuous improvement by identifying best practices, optimizing processes and ensuring scalability.
• Digitalization and AI enablement: Position digitalization and AI as key enablers of transformation—promote awareness, build capabilities and ensure integration into the operating model.
• Portfolio management: Oversee the entire transformation portfolio, ensure strategic alignment, prioritize initiatives and provide transparent reporting to executive management.
• Executive communication: Prepare high-quality presentations and reports for Heraeus Group management, the Group Executive Leadership Team, the Supervisory Board and shareholders; translate complex topics into clear, concise and impactful messages.
• Change management and success measurement: Foster stakeholder engagement and knowledge sharing to increase adoption; define KPIs and track value realization to ensure initiatives deliver measurable business impact.

Transformation PMO Manager – AI & Digital Office

• Office & Culture Management: Our office is a place where great work happens, organized, efficient, and always running smoothly, thanks to you.
• People & Operations Support: Employee requests stay on track and all records remain accurate and up to date.
• Health & Safety: Making our office a safe place for everyone is something you take real ownership of – your work has a direct impact on the wellbeing of every single team member.

People & Office Operations Manager – Part Time, Flexible Arrangement

• Plan, create and optimize creative email and SMS campaigns across the entire customer journey
• Develop new automations and customer flows
• Analyze customer behavior and derive new ideas for CRM campaigns
• Own the quality of customer communications in collaboration with Customer Support
• Identify recurring customer issues and develop appropriate solutions
• Analyze metrics such as repurchase rate and customer satisfaction
• Work closely with Performance Marketing, Design, Content and Product Development

CRM & Customer Experience Manager

• Kontrolle und Erfassung sämtlicher eigehender Frachtrechnungen
• Klärung und Bearbeitung von Reklamationen und Mahnwesen auf täglicher Basis
• Kommunikation mit den Kunden und Partnern bei fachspezifischen Themen
• Durchführung von täglichen, wöchentlichen und monatlichen Fakturierungen von Speditionssendungen (Kunden/Spediteure)
• Stammdatenmanagement in unternehmenseigenen Systemen (DINAS/IRP/SAP)
• Mitarbeit an Kundenspezifischen NEU-Projekten
• Mitwirkung bei den Monatsabschlüssen
• Erstellen von niederlassungsspezifischen KPI (BI-SAP)

Administrative Assistant, Accounting

• Du arbeitest eigenverantwortlich und sorgst für einen Wohlfühlfaktor in unserem Office in Berlin, Feel-Good-Management ist dir nicht fremd und du liebst es, anderen ein Lächeln ins Gesicht zu zaubern.
• Steuerung und Bearbeitung der Buchhaltung / Finanzthemen / HR Themen (z.B. Vorbereitung der Buchhaltung und externer Lohnbuchhaltung, Weiterentwicklung des Controllings mit der Geschäftsführung)
• Steuerung und Kommunikation mit externen Dienstleistern (z.B. Vermieter, Versicherungen, Steuerberatung, Facility Management)
• Du hast eine Hands-On-Mentalität und kümmerst dich auch mal um Pfandflaschen oder um Pflanzen zu gießen, tätigst Bestellungen und planst Team-Events
• Du arbeitest eng mit unserem COO zusammen und trägst mit deinem wertvollen Input dazu bei, Prozesse zu optimieren.

Office Manager

• Actively acquire new customers in the banking and FinTech sector
• Expand and maintain a network of decision-makers at client organizations
• Identify market opportunities and key decision-makers
• Independently conduct sales meetings and negotiations
• Deliver persuasive presentations of innovative solutions
• Represent the company at trade fairs and industry events
• Monitor market and competitor developments
• Take responsibility for own sales targets
• Work closely with product and support teams
• Support account management, conduct trainings, and handle product-related inquiries

Senior Sales Manager

• Network development & partner acquisition: Actively build a reliable network of employment agents, vocational advisers and B2B cooperation partners in the Halle (Saale) and Berlin areas.
• Qualification partnerships: Develop and maintain sustainable collaborations with staff at the Federal Employment Agency, job centers and regional education and network partners to increase participant referrals.
• Representation & visibility: Maintain an active presence in relevant regional networks; represent WK at events and committees.
• Location consulting: Provide personal consultations to prospective participants about our AZAV-certified training and retraining programs at our locations.
• Pipeline & reporting: Structured creation and maintenance of a qualitative partner and prospect pipeline; close coordination with the location team to optimize conversion.

Sales & Partnership Manager

• Office & Culture Management: Ensure an organized, efficient office that runs smoothly; maintain strong relationships with service providers; actively shape company culture and support the entire employee lifecycle.
• People & Operations Support: Track and respond to employee requests; ensure smooth administrative recruiting processes; manage the invoice cycle; and maintain cross-departmental workflows.
• Health & Safety: Own office safety procedures; coordinate with external occupational safety specialists; and maintain required certifications and compliance.

People & Office Operations Manager – Part-time

• Ensuring smooth daily office operations
• Coordinating and organizing appointments, meetings and internal processes
• Managing communication with external partners and service providers
• Maintaining and managing documents and preparing reports
• Supporting the management with administrative and organizational tasks
• Assisting the team with administrative matters
• Handling bookkeeping, including invoice verification, account reconciliation and preparation of monthly financial statements
• Supporting payment processing and preparing analyses/reports

Office Manager – m/f/d

• Works under the direction of the Area Administrative Assistant.
• Supports the success of local temple facilities managers.
• Processes payments for all temples in the Area.
• Compiling of management reports as needed.
• Help desk function for software used by the department (e.g. Microsoft 365, internal tools).
• Coordinates communication with headquarters.
• Supports purchasing card administration as needed.

Administrative Assistant, Special Projects

• Prepare, organize, and maintain regulatory, accounting, and management reporting records and documentation.
• Manage employee expense processes through SAP Concur, including verification of expense claims, compliance checks with internal policies, and coordination with employees and managers regarding documentation and corrections.
• Support daily accounting and bookkeeping activities, including invoice handling, reconciliations, and administrative finance tasks.
• Provide administrative and operational support to members of the Finance & Reporting team.

Administrative Assistant jobs in Germany

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