Secretary, Office Manager

Project Bay

Administrative role managing office tasks, communication, and supporting financial operations at Project Bay, a leader in workation and coworking in Europe.

Posted 7/20/2026full-timeRemote • 🇩🇪 GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative capabilities with expertise in document management, client communication, and financial support tasks. Proficient in MS Office and Google Workspace, with a focus on maintaining discretion and reliability in a professional environment.

Highest-signal resume keywords

Document ManagementClient CommunicationMS Office ProficiencyGerman Language ProficiencyAdministrative Support

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document ManagementInvoice PreparationQuotation ManagementMeeting CoordinationTravel Arrangement

Soft Skills

DiscretionReliabilityTeam PlayerProfessionalismOrganizational Skills

Tools & Technologies

MS OfficeGoogle Workspace

Certifications & Qualifications

Commercial Vocational Training

Industry Keywords

Office ManagementAdministrative RoleClient InteractionAccounting Support

About the role

Key responsibilities & impact

You handle traditional correspondence, manage incoming and outgoing mail, and ensure structured document management (digital and physical).
You are the first point of contact by phone and email for our clients, partners and service providers.
You support us in day-to-day business activities, draft offers, prepare invoices and carry out preparatory tasks for our accounting team.
You coordinate appointments, arrange travel for the team and prepare meetings (e.g., set up meeting rooms).
You collect, review and organize invoices and receipts, manage quotations and work closely with our tax advisor and company management.

Requirements

What you’ll need

You have a completed commercial vocational training (e.g., Office Management clerk, Secretary, Hotel Management) or several years of experience in a comparable administrative role.
You are completely confident using common MS Office programs (Word, Excel, Outlook) or Google Workspace.
You have an excellent command of written and spoken German and present yourself in a friendly, professional manner.
Discretion and reliability are a matter of course for you.
You enjoy routine tasks, keep an overview even when handling many requests at once and are a true team player.

Benefits

Comp & perks

Thorough onboarding and a secure workplace.
A friendly team and an open working atmosphere.
Regular working hours (part-time or full-time by arrangement) to support a good work–life balance.