Office Manager, Executive Assistant

Voyfai

Office Manager ensuring smooth operations and executive support at a dynamic logistics tech startup in Berlin. Working closely with Co-Founders and managing office and event activities.

Posted 7/20/2026full-timeBerlin • 🇩🇪 GermanyJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills essential for managing office operations and providing executive support. Proficient in coordinating schedules, handling sensitive information, and ensuring a professional environment for leadership and guests.

Highest-signal resume keywords

Office ManagementExecutive AssistanceOrganizational SkillsGerman Language Proficiency (B1)Microsoft Office and Outlook

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementExecutive AssistanceOrganizational SkillsSchedulingEvent Planning

Soft Skills

Strong CommunicationProactive AttitudeDiscretion

Tools & Technologies

Microsoft OfficeOutlookScheduling Tools

Industry Keywords

Office OperationsVendor CoordinationTeam EventsGuest Relations

About the role

Key responsibilities & impact

Own day-to-day office operations in our Berlin HQ: supplies, vendors, and making sure the space works for a growing team
Welcome guests and visitors, ensuring a professional and hospitable experience at our office
Organise travel for our Co-Founders and wider leadership team
Coordinate meetings and calendars, including scheduling with external stakeholders and board members
Handle sensitive information and calendars with discretion
Plan and execute team events, offsites, and office celebrations
Provide executive assistant support directly to our Co-Founders
Act as the first point of contact for office-related questions and requests

Requirements

What you’ll need

2-5 years of experience in office management, executive assistance, or a similar operations/support role
Working proficiency in German (B1), used for coordinating with local vendors and service providers
Excellent organisational skills and comfort juggling multiple priorities
Strong written and verbal communication, with the confidence to interact with senior leadership and board members
Comfortable with Microsoft Office and Outlook, plus general scheduling tools
A proactive attitude, comfortable asking for direction and flagging issues early
Based in or willing to relocate to Berlin

Benefits

Comp & perks

Competitive salary and equity options
A dynamic, fast-paced work environment with a mission-driven team
Flexible working arrangements (Hybrid)
30 days of PTO
Regular team events and offsites
Monthly mobility budget via Navit