WashU IT

Clinical Research

• Assists investigators as coordinator of clinical research studies
• Manages and records study protocol phases
• Performs clinical tasks including ECGs and blood sample collection
• Recruits study patients and manages data collection
• Analyzes clinical data and prepares reports

Clinical Research Coordinator I – Nephrology

Business Operations

• Provides nutritional care of individuals in health or disease
• Assists in collaboration and negotiation with investigators in planning and implementing research study inclusive of literature review
• Obtains and evaluates nutrition histories of the subjects regarding food habits
• Designs diets for research studies consistent with the plan of study of the particular project
• Supervises service of regular and clinical diets for studies not requiring balance procedures
• Counsels/educates patients and families to meet requirements for continued nutritional care

Registered Dietitian Nutritionist, Part-Time – Dining Services and Business Operations

Bookkeeper

• Assists in preparation of financial and budget reports, forecasts and annual reports
• Assists in collection of data and reporting according to established organizational accounting procedures
• Utilizes and reports data in organization cost accounting system, involving a variety of spreadsheet and software applications
• Compiles financial, operating and special reports/studies as directed
• Prepares/presents analyses of ongoing and proposed projects/studies, including costing and financial projection models
• Assists in development of short/long term strategic financial operational plans
• Verifies department accounting record entries, journals and postings
• Explains organizational policies/procedures to department accounting/finance staffs as required
• Acts as backup for department accounting/purchasing functions as necessary

Financial Accounting Assistant – Surgery

Billing Specialist

• Performs advanced follow-up on insurance billing and collection activities
• Makes collection calls
• Verifies accuracy and completeness of insurance records
• Utilizes Epic, system tools, and payer websites for claims submission
• Contacts insurance companies and collection agencies
• Supports customer service unit in answering billing questions
• Assists with training new staff
• Meets Quality Assurance and efficiency standards for working invoices

Insurance Billing/Collection Assistant III – Department of Medicine

Research Analyst

• Manages their own project, which should lead to a first-author publication.
• Develops expertise in real-world clinical data abstraction, curation, and analysis from electronic health records and registries.
• Develops proficiency in career skills, including writing, public speaking, networking, and critical evaluation of scientific literature.
• Presents scientific work both inside and outside the University with excellent oral communication skills.
• Assists with grant preparation and reporting.
• Prepares and submits papers on research.
• Assists in the design of research experiments.
• Evaluates research findings and assists in the reporting of the results.
• Conscientious discharge of their research responsibilities.
• Maintains conformity with ethical standards in research.
• Maintains compliance with good laboratory practice including the maintenance of adequate research records.
• Engages in open and timely discussion with their mentor regarding possession or distribution of material, reagents, or records belonging to their laboratory and any proposed disclosure of findings or techniques privately or in publications.
• Collegial conduct towards co-trainees, staff members and members of the research group.
• Adherence to all applicable University policies, procedures and regulations. All data, research records and materials and other intellectual property generated in University laboratories remain the property of the University.

Postdoctoral Research Associate – Neurology

Video Editor

• Collaborate with faculty, instructional designers, graphic designers, and digital publishers in pre-production process.
• Serve as the lead video producer and editor managing projects through the full post-production lifecycle.
• Lead on-location shoots and manage technical aspects of video production.
• Manage multiple video projects utilizing project management systems to track tasks and deadlines.
• Maintain proactive communication with CDE team and leadership for project updates and concerns.

Video Production Specialist

Project Manager

• Support the implementation and day to day operations of the University’s policy management framework.
• Develop and maintain the project implementation plan for the policy management system rollout.
• Assist with implementation of the University’s policy management tool, including system configuration support, user coordination, testing, and documentation.
• Track implementation milestones, risks, and dependencies related to the policy management system rollout and ongoing management.
• Serve as a liaison between the Chancellor’s office and policy owners, governance committees, IT partners, and system vendors.
• Coordinate policy development, revision, and review workflows.
• Maintain standardized policy development tools, worksheets, and guidance materials.
• Support administration of the University’s policy governance framework.

Project Manager – University Policy Management

• Formulates grant and study budgets according to established norms, enters documentation, secures approvals and establishes multidisciplinary research project control
• Authorizes expenses on grant studies and related departmental or project study accounts
• Processes documents such as check requests, travel documents, purchase orders, and invoice statements
• Records, maintains, and processes functions related to various equipment used in accounting processes
• Processes payroll and appointments for academic and staff personnel
• Maintains departmental personnel files and assists with benefits administration
• Distributes and screens mail, routing to appropriate staff
• Copies documents for distribution for signature

Senior Department Accounting Assistant – Infectious Diseases

Executive Assistant

• Types reports, agendas and other documents using PC-based software
• Transcribes medical documents, such as letters, correspondence, medical record notes, nurse's notes and manuscripts
• Maintains medical records and notes
• Answers telephones, takes messages and forwards to appropriate persons
• Maintains the daily appointment schedule for visitors and patient office visits
• Maintains file system, including retrieval, copy and disposal of files
• Maintains memberships, societies, licensures, and curriculum vitae
• Coordinates programs, such as residency, student clerk-ship work-study services and interoffice clerical functions
• Assists administrative/physician staff during peak times, vacations/illnesses
• Greets visitors and routes incoming mail
• Performs other duties as assigned

Medical Secretary II – Neurology

Software Engineer

• Engaging and leading a team of individuals in support of master’s and PhD students’ academic success.
• Oversight of a range of services, including individual student support, co-curricular academic programming, and mentor and mentee conflict management.
• Ensuring clear alignment and adherence with academic policies.
• Serving the leadership team in the Office of Graduate Programs and managing strategic initiatives.
• Leading assessment efforts around student success, satisfaction, and outcomes.
• Advising students on school policy when they struggle academically.
• Developing and maintaining data models to track student outcomes.

Director of Graduate Academic Success

Engineer

• Develop, implement, and maintain computer algorithms for analyzing structural and functional MRI data for neuroimaging-related neuroscience research purposes.
• Assist with design and ongoing development of custom software necessary to implement computer algorithms.
• Process existing neuroimaging data and perform robust quality assurance.
• Database management for neuroimaging studies.
• Prepare program descriptions and documentation both for newly developed and existing analysis software for the purpose of processing and analyzing neuroimaging data.
• Develop and apply advanced statistical and analytical approaches to neuroimaging and related data using software programming tools (e.g., Linux, MATLAB, Python, R routines).
• Transfer files to appropriate server and maintain study neuroimaging database.
• Miscellaneous tasks related to laboratory neuroimaging analyses goals

Neuroimaging Engineer – Neurology

Collections

• Coordinate and perform professional billing activities in accordance with the No Surprise Billing Act (NSBA)
• Utilize Epic tools such as WQs, reports, and modules/applications for billing activities
• Complete the good faith estimate process in Epic for scheduled self pay and uninsured patients
• Communicate with patients and process payments prior to service date
• Work with division, clinical, and scheduling teams on the Epic referral triage process
• Secure out of network authorizations and single case agreements
• Engage with physicians, clinical staff, and department administrators as a liaison
• Other duties as assigned

Special Billing and Collections Coordinator

Research Scientist

• Conducts research experiments and assays.
• Reviews and labels deidentified images from fluoroscopic procedures.
• Trains and tests machine learning models that analyze images and procedural metadata (e.g., supplies used during procedures).
• Evaluates research results, reports findings and discusses project outcomes with staff involved.
• Performs data entry and maintains data files on research.
• Analyzes data and prepares presentations/publications.
• Coordinates tissue cultures, reagents, probe tests, etc.
• Complies with established safety procedures and maintains required documentation on laboratory and specimen conditions.
• Coordinates research project with other institutions and investigators.
• Participates in developing hypotheses to be tested and ways of testing it.
• Assists with general supply/equipment orders, lab maintenance and cleaning.
• Performs literature research on specified topics.
• Performs other duties as assigned.

Research Assistant – Radiology

Learning and Development

• Collaborate with faculty and staff on instructional design
• Support subject matter experts in content development
• Assist in the creation of course material/media
• Work with ID Studio and School of Medicine colleagues on multimedia
• Promote instructional design services within WashU Medicine
• Develop and manage project plans and communicate milestones
• Provide consultation and training on educational technologies
• Support the design of instructional materials for faculty
• Attend and present at professional conferences

Education Specialist – Instructional Designer

• Assist in recruitment, engagement and collaboration with local oncology clinics participating in the study
• Support regulatory submissions, including IRB and Oncore
• Coordinate logistics for site visits and for conducting qualitative interviews/focus groups with key informants at each site
• Clean, transcribe, and organize qualitative interview and focus groups data
• Participate in regular team meetings to discuss progress and updates locally and with other sites
• Track and manage data receipt from study sites, including proactive follow-up to ensure timely submission
• Assist in developing, organizing, and maintaining systems for data collection across clinical sites
• Assist with training clinical teams on smoking cessation program and clinical workflow
• Perform other duties as assigned to support the smooth execution of the study