WashU IT

Executive Assistant

• Types reports, agendas and other documents using PC-based software
• Transcribes medical documents, such as letters, medical record notes, nurse's notes
• Maintains medical records and notes
• Answers telephones and takes messages
• Maintains the daily appointment schedule for visitors and patient office visits
• Maintains file system including retrieval, copy and disposal of files
• Assists administrative/physician staff during peak times, vacations/illnesses
• Greets visitors and routes incoming mail
• Performs other duties as assigned

Medical Secretary II – Neurology

Bookkeeper

• Serve as the primary budget and financial support person for multiple academic units
• Preparation and administration of department budgets, accounts, and reports
• Ensure departments’ financial resources are used efficiently
• Initiate/review purchasing transactions
• Review all purchases for appropriate funding allocations
• Process internal and external invoices
• Prepare accounting, financial, and budget reports as needed

Accounting Assistant III – Arts and Sciences

Project Manager

• Provides high level administrative/operational program and project management support for the Graduate Education program and the Doctoral Council
• Plays a central part in advancing the quality, consistency, and effectiveness of PhD education across the university
• Coordinates all aspects of Doctoral Council (DC) meetings, including scheduling, agenda development, preparation of presentation materials, and distribution of relevant documents
• Records and maintains accurate meeting minutes and ensures follow‑up on action items
• Supports recruitment and onboarding of new DC members
• Manages meeting logistics such as organizing catering arrangements, facilitating guest speaker invitations, and liaising with campus partners
• Oversees the regular review cycle for PhD programs, ensuring timely communication, documentation, and adherence to established processes
• Implements process improvements, informed by recent evaluations and stakeholder feedback
• Assigns review committees and coordinates the solicitation, engagement, and payment of external reviewers
• Collaborates with Vice Deans and Deans on program selection, review outcomes, and follow‑up actions
• Conducts orientations for programs entering the review cycle and provides ongoing guidance throughout the process
• Reviews written program reports for completeness and consistency
• Manages survey distribution and develops faculty survey reports
• Generates standardized metric data to support and inform program evaluation and guide decision‑making processes
• Schedules academic program review “Action Plan” meetings between reviewers and program leadership, following the conclusion of the academic program review process
• Develops procedures for delivering updates to the Doctoral Council about improvements based on “Action Plans” from previously reviewed programs
• Manages internal and external enquiries related to Graduate Education
• Provides research, analysis, and related support for graduate education policy issues
• Contributes to drafting policy updates, communications, and guidance documents
• Serves as a central point of contact for graduate education questions and issues across the university
• Maintains VPGE website sections contain accurate and current information
• Collaborates on Bulletin updates for pages related to the VPGE
• Serves as the primary liaison for questions, issues, and other concerns regarding the core academic requirements of the PhD experience, as stated in the Bulletin
• Champions recommendations for the change to the MER guardrails, administrative processing, and other operational steps
• Liaises with the school academic operations staff as needed to gather feedback and input on potential policy or requirement changes

Project Manager, Graduate Education and Strategic Initiatives

Compliance

• Managing and directing key academic support projects for the Office of the Provost
• Serve as Provost Office primary contact on compliance topics
• Assists Vice Provost to collect, analyze, and visualize graduate student life cycle data
• Build, implement, and manage the graduate program review process
• Plan and develop each review, lead the support team, and ensure evaluation meets initial charge
• Direct data reporting projects on Graduate Student University policies
• Partner with schools to implement policies and collect school policies
• Serve as departmental liaison to ensure PhD programs align with university policies
• Update administration on educational regulations changes
• Manage degree approval process and communicate related requests
• Serve as academic integrity resource to departments
• Collaborate with campus partners through advocacy, leadership, and communication
• Perform other duties as assigned

Assistant Provost – Academic Compliance and Integrity

Human Resources

• Provides complex HR support for school/s, departments, and Senior Business Partners with executing the employee initiatives that equip various stakeholders in their complex needs around operations, business strategy and organizational growth.
• Supports diverse HR processes, provides initial guidance on HR matters, and drives the implementation of HR programs.
• Leads members of HR to solve problems by combining consulting agility with strong institutional experience and deep HR expertise.
• Ensures effective and smooth execution of HR policies/practices and initiatives that align with the University's strategic goals.
• Partners with academic and administrative leaders to develop and implement people strategies that advance institutional objectives, operational efficiency, and academic excellence.
• Advises and consults with deans, department chairs, and/or managers on a wide range of HR topics, including performance management, faculty and staff development, workforce planning, total rewards, organizational design, and employee engagement.
• Anticipates workforce trends and proactively identify human capital needs, leading initiatives that address retention, engagement, and evolving skill requirements within the academic and administrative workforce.
• Oversees the local implementation of HR programs and processes ensuring alignment with university policies and values.
• Partners with unit leadership to plan and execute organizational changes with significant people impact (e.g., reorganizations, realignments, or reductions in force), ensuring transparent and compliant processes.
• Serves as a change champion by facilitating communication, adoption, and long-term integration of institutional HR initiatives and strategic projects.
• Serves as a liaison between assigned schools/departments, the HR Solutions Center, and the Centers of Excellence (CoEs) to ensure consistent and effective delivery of HR services across the university.
• Provides feedback and insights to CoE teams regarding HR policies, programs, and knowledge base resources to promote continuous improvement and institutional relevance.
• Engages with campus partners to connect leaders with appropriate HR expertise and institutional resources.
• Monitors and interprets HR metrics and dashboards to identify trends and inform data-driven decision-making.
• Analyzes HR data specific to schools and departments to provide leadership with actionable insights and recommendations that support strategic and operational goals.
• Helps in leading CoEs on HR policies, processes, and knowledge base content to improve accuracy and accessibility.
• Maintains awareness of employment laws and university policies to ensure compliance and effective policy interpretation.
• Collaborates with leaders to design and implement engagement strategies that strengthen workplace culture, foster inclusion, and enhance faculty and staff retention.

Senior HR Business Partner – Human Resources

• Advises and consults with assigned leaders, managers, and supervisors on foundational HR topics, policies, and practices.
• Provides initial guidance on general HR matters such as progressive discipline, performance coaching, and employee development conversations.
• Partners with various leaders to align HR practices with organizational goals and university policies and mission.
• Serves as key driver of university culture by guiding and coaching leaders to enhance employee engagement.
• Partners with leaders to help shape the employee experience, ensuring it reflects WashU mission and values, and inspires teams to excel.
• Supports the smooth execution of key HR processes across assigned schools and departments, ensuring consistency, accuracy, and timely coordination with HR teams and stakeholders.
• Supports and/or manage the implementation of HR programs including workforce planning, performance management, and talent development initiatives.
• Collaborates with senior HRBPs and CoEs to implement larger strategic HR programs and projects.
• Provides education and training program to managers and employees.
• Serves as a liaison between supported schools/departments, the HR Solutions Center, and HR CoEs to ensure coordinated service delivery.

HR Business Partner II – Human Resources

Financial Planning and Analysis

• Acts as liaison to accounting departments to resolve issues and manage year-end process.
• Tracks and maintains online database of grants.
• Works with PIs to provide fund management and makes necessary budgetary changes.
• Approves purchasing documents and provides guidance on expenditures.
• Updates and forecasts grant expenditures.
• Ensures timely implementation of contracts and subcontracts.
• Creates and processes correspondence with granting agencies.
• Monitors invoices for outgoing subawards.
• Coordinates support for grant-related information.

Grants Financial Analyst II – Department of Medicine

Director

• Lead efforts to cultivate a strong sense of belonging and connection among first-generation and low-income (FLI) students.
• Coordinate cornerstone events such as the First Year Retreat, Welcome Dinner, Senior Send-Off, and End-of-Year celebrations.
• Design and implement programming that fosters community, cultural affirmation, and peer support throughout the academic year.
• Promote the mental, emotional, and physical well-being of FLI students through culturally competent programming.
• Partner with Residential Life, Athletics, and the Center for Diversity & Inclusion to embed wellness and inclusion into the student experience.
• Develop proactive and responsive strategies to address student stress, isolation, and other emerging needs.
• Oversee program budgets, including the allocation of grants and financial resources that support student participation in research, internships, and global experiences.
• Collaborate with the Gephardt Institute and other campus partners to create opportunities for FLI students to engage in civic and community-based learning.
• Oversee the management and day-to-day operations of resource-based programs such as the End of Week Unwinds.
• Ensure these services are accessible, responsive to student needs, and consistently promoted as part of a holistic student support model.
• Monitor trends and feedback to develop flexible, student-centered programming that meets evolving needs.
• Supervise student workers.
• Perform other duties as assigned.

Assistant Director – Student Success

• Lead and direct HR Solutions Center Response Team handling HR inquiries, data management triage, and case management.
• Adapt HR Solutions Response team structure to meet evolving HR and institutional needs.
• Oversee scheduling, staffing, and workload balancing.
• Manage employment verification vendor (Equifax Work Number).
• Monitor and analyze service quality metrics.
• Provide service performance reporting to HR leadership.

Senior Manager, HR Solutions Team

• Oversees the accuracy, timeliness, and integrity of Workday employee data and HR transactions within the HR Solutions Center.
• Develop and manage the Data Management team to ensure efficient processing of employee records and HR transactions.
• Maintain and enforce team standard operating procedures.
• Supervise and manage HCM workflow and monitor daily transaction volumes to meet or exceed service level agreements (SLAs).
• Ensure data accuracy, confidentiality, and compliance with requirements.
• Partner with HR teams to resolve data or process issues.
• Serve as the escalation point for team data and transaction questions.

HR Data Solutions Supervisor – Human Resources

• Plans, develops and deploys complex strategic HR service as a trusted strategic advisor to executive leaders.
• Partners to drive people initiatives that advance institutional strategy, operational continuity, and sustainable growth.
• Provides executive-level HR leadership, guiding a team of HR Business Partners.
• Works collaboratively with the Chief Human Resources Officer (CHRO) and university leadership.
• Ensures HR services are tailored to meet unique needs of each academic and administrative unit.
• Leverages HR data and analytics to assess workforce trends and inform leadership decisions.
• Leads the HR Business Partner function in supporting major institutional change initiatives.

Lead Human Resources Business Partner

• Provide complex HR support for school/s, departments, and Senior Business Partners
• Develop and implement people strategies with academic and administrative leaders
• Advise on HR topics, including performance management and workforce planning
• Implement HR programs and processes in alignment with university policies
• Serve as a liaison between assigned schools/departments and HR Solutions Center
• Monitor and interpret HR metrics to identify trends and inform decision-making

Senior HR Business Partner – School of Public Health

Analyst

• Prepare, review and negotiate outgoing sub-agreements
• Maintain up-to-date knowledge of the regulatory and legal framework and compliance rules
• Provide detail-oriented review of SUBSystem Required Items while enforcing compliance
• Analyze sponsored research awards for required flow down terms
• Ensure accurate and timely submission of subawards for approval
• Administer and manage the SUBSystem template portfolio and institutional database
• Develop and conduct training and user support via instructor-led training
• Serve as presenter for ad hoc classes
• Assist with updates to training materials and ongoing education for OSRS
• Train new and existing OSRS staff
• Review and analyze current processes for efficiency
• Participate in Workday grant support discussions
• Analyze SUBSystem configurations and perform testing
• Ensure clear communication with the user community regarding system updates

Senior SUBS Grant Analyst – Office of Sponsored Research

• Assuring university-wide compliance with federal laws, agency regulations, and university policies
• Interpreting complex research and regulatory issues
• Assessing and mitigating risks
• Developing appropriate policies, procedures, educational programs, information systems, monitoring programs, and reporting
• Overseeing the activities of the university's Individual and Institutional Research Conflict of Interest (COI) programs
• Allocating resources, including staff support for faculty committees
• Assuring effective systems are in place for appropriate submission and review of disclosures
• Directing investigations into compliance issues
• Facilitating the development of university policies and procedures
• Assuring timely and appropriate dissemination of information about policies and procedures to the research community
• Developing, training, and monitoring the work of all program personnel
• Directing the development and implementation of technology systems and tools to facilitate compliance
• Representing WashU to federal agencies

Director, Conflicts of Interest Programs

Operations

• Supports the goals and objectives of the Office of Medical Student Education (OMSE).
• Responsible for the day-to-day management and operation of the program unit.
• Oversees administration and designs workflows for the program unit.
• Collaborates with medical faculty, students and peers to plan, implement and assess the MD curriculum.
• Directly supervises Administrative Coordinator(s).
• Manages assigned MD course catalog, including annual rollover and updates.
• Directs multiple ongoing and ad hoc projects and initiatives related to OMSE.
• Collects and analyzes data; prepares scheduled and special reports; maintains program/project records.