Accounting Coordinator – Pediatrics Central Administration

WashU IT

Accounting Coordinator supporting Pediatrics research finances at Washington University in St. Louis.

Posted 9/3/2026full-timeSt. Louis • Montana • 🇺🇸 United StatesJuniorMid-Level💰 $21 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong operational accounting support capabilities, including processing invoices, managing purchase orders, and ensuring compliance with university and funding-agency guidelines. Proficient in tracking account balances and budget adjustments while maintaining accurate documentation.

Highest-signal resume keywords

Operational Accounting SupportInvoice ProcessingPurchase Order ManagementBudget TrackingCompliance Advising

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounting ExperiencePurchase Order GenerationInvoice TrackingBudget Adjustment ProcessingReimbursement Review

Soft Skills

Attention to DetailProblem SolvingCommunication Skills

Tools & Technologies

Marketplace Purchasing SystemSpreadsheets

Industry Keywords

Department of PediatricsResearch OperationFunding Agency GuidelinesUniversity Compliance

About the role

Key responsibilities & impact

Provide day-to-day operational accounting support for the Department of Pediatrics research operation
Review lab requisitions routed for processing
Enter requisitions into the Marketplace purchasing system and monitor purchasing processes
Generate purchase orders for equipment and other items
Contact vendors to adjust, obtain, or process contracts and invoices
Initiate and review purchasing transactions eligible for blanket order processing
Process and track blanket-order invoices and maintain activity and balance spreadsheets
Process travel advances and travel check requests
Review supporting documentation and submit approval-ready travel expense reports according to university and funding-agency guidelines
Process internal, external, and inter-departmental invoices
Obtain approvals, enter accounting codes, and track inter-departmental invoices
Review reimbursement requests for appropriate university funding allocation and budget coding
Advise on compliance issues and resolve them before processing
Ensure transactions include supporting documentation and principal investigator or designee approval
Monitor account balances and open encumbrances
Process journals and budget adjustments
Assist and provide backup support as requested
Perform other duties as assigned

Requirements

What you’ll need

High school diploma or equivalent high school certification or combination of education and/or experience
2 years of accounting experience
No specific certification/professional license is required
Driver's license is not required
Ability to perform essential functions satisfactorily
Successful completion of required pre-employment screening for external candidates receiving an offer

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition coverage for employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years