Messe Berlin

Human Resources

• General administrative tasks (incoming mail, filing, etc.)
• Support in the operational day-to-day business
• Maintenance and updating of personnel files and digital HR systems (SAP)
• Preparation of documents (certificates, letters)
• Participation in payroll processing
• Support with reference/certificate creation and data maintenance
• Preparation of reports and assistance with smaller projects
• Contributing to the optimization and digitization processes in HR Operations

Working Student – HR Operations

Project Manager

• Project responsibility from the initial idea and sketching, through design planning to the completed project for temporary structures at trade fairs, events and congresses
• Design, planning, visualization, cost estimation and project management of spatial concepts for exhibition presentations
• Central point of contact for national and international clients and service providers
• Commissioning and coordination of required trades/subcontractors
• Review and evaluation of quotes
• Participation in contract awards, cost control and invoice verification
• On-site construction management (predominantly in Berlin), possibly worldwide
• Client consulting and account management

Project Manager – Exhibition Stands

Events

• Teamwork: Support the Technical Production team with general administrative and organizational tasks to ensure smooth project operations.
• Planning & Organization: Assist in the preparation, coordination, and organization of events — from technical procedures to production logistics.
• Client Support: Accompany and assist our national and international clients before, during, and after events, ensuring professional and service-oriented care.
• Research: Conduct project-related research, e.g., on technical requirements, service providers, or production specifications, to supply the team with relevant information.
• Event Management / Production Support: Contribute to the overall event and production organization at Messe Berlin and support the production and technical management with operational tasks.
• Communication: Handle written and verbal inquiries in German and English and coordinate with internal teams, external partners, and service providers.
• Administration: Independently and conscientiously carry out administrative tasks such as documentation, data entry, maintenance of production records, and organizational support in day-to-day business.

Mandatory Internship – Event Production

Procurement

• Lead the procurement of construction and planning services
• Manage and further develop a small team
• Conduct bidder meetings and negotiations
• Identify and realize savings, standardization and optimization potential
• Advise and coordinate with internal stakeholders and process participants to optimize procurement processes
• Contribute to the further development of supplier management

Head of Procurement – Construction and Planning Services

• Unterstützung des Technical-Production-Teams bei allgemeinen administrativen und organisatorischen Tätigkeiten, um einen reibungslosen Ablauf im Projektalltag sicherzustellen.
• Mitarbeit bei der Vorbereitung, Koordination und Organisation von Veranstaltungen – von technischen Abläufen bis hin zur Produktionslogistik.
• Begleitung und Unterstützung unserer nationalen und internationalen Kunden vor, während und nach den Veranstaltungen und Sicherstellung einer professionellen und serviceorientierten Betreuung.
• Durchführung projektbezogener Recherchen, z. B. zu technischen Anforderungen, Dienstleistern oder Produktionsvorgaben, um das Team mit relevanten Informationen zu unterstützen.
• Mitwirkung bei der allgemeinen Veranstaltungs- und Produktionsorganisation der Messe Berlin sowie Unterstützung der Produktions- und technischen Leitung bei operativen Aufgaben.
• Bearbeitung schriftlicher und mündlicher Anfragen in deutscher und englischer Sprache sowie Abstimmung mit internen Teams, externen Partnern und Dienstleistern.
• Selbstständige und gewissenhafte Durchführung administrativer Aufgaben wie Dokumentation, Datenerfassung, Pflege von Produktionsunterlagen und organisatorische Unterstützung im Tagesgeschäft.

Pflichtpraktikum – Event Production

General Counsel

• Advising Messe Berlin’s operational and central business units and its group companies on all legal matters, with a focus on civil, commercial and events law
• Drafting and revising contract templates and general terms and conditions
• Drafting and reviewing individual contracts covering a variety of mainly civil law issues
• Advising on new projects and/or business models and developing legally sound, practical solutions
• Commissioning, managing and coordinating external counsel domestically and internationally

Junior Legal Counsel – m/f/d

People Operations

• Develop and advance diversity management
• Implement measures to promote diversity and inclusion
• Monitor progress toward objectives and ensure compliance with statutory reporting requirements
• Support and contribute to events aimed at strengthening diversity
• Advise employees on planning seminars and training programs
• Support the organization and implementation of personnel development initiatives
• Serve as the first-level support contact for the learning and training platform

HR Specialist Employee Development and Diversity

• Eigenverantwortliche Konzeption, Koordination, Durchführung & Nachbereitung von Veranstaltungen mit hoher Außenwirkung
• Selbstständige wirkungsvolle Umsetzung o. g. Events
• Eigenständige Zusammenarbeit mit Kooperations-, Sponsoring- und Marketingpartnern
• Planung und Entwicklung von Grafikdesigns/Eventgrafiken
• Verantwortliche Erarbeitung und Durchführung von Ausschreibungen
• Kalkulation von Veranstaltungsbudgets, Rechnungscontrolling
• Weiterentwicklung von Arbeitsprozessen

Senior Event Manager – Protocol Services & Events

Marketing

• Develop integrated marketing strategies for Messe Berlin events in collaboration with interdisciplinary teams
• Plan, coordinate and manage all necessary marketing activities in cooperation with internal stakeholders as well as external creative and media agencies
• Continuously optimize marketing activities based on analyses of defined KPIs; derive and present actionable recommendations
• Advise project teams on performance-optimized marketing and communications campaigns
• Act as an internal driver for current marketing trends
• Provide strategic counsel on the management of the Messe Berlin brands
• Budget planning, monitoring and coordination with internal stakeholders

Marketing Manager

• Strategic development of the division with a focus on increasing efficiency and optimizing processes
• Leadership and motivation of teams
• Planning, coordination and execution of events across all technical event areas, from exhibition stand construction to hall management, cleaning & waste management, security, traffic and logistics, as well as optional technical services such as architecture & design, audio-visual & lighting, CAD or media graphics
• Selection and coordination of all trades & service providers in the technical event area in coordination with Purchasing
• Overall responsibility for the implementation of the technical event process, including obtaining official permits and stand approvals
• Responsible for monitoring compliance with safety regulations (including VStättVO, accident prevention regulations, occupational health & safety & fire protection, as well as technical guidelines)
• Budget responsibility and optimization to improve profitability
• Close cooperation with internal and external partners as well as with the management team

Head of Technical Event Services

• Assist in the preparation, execution and settlement of guest events
• Support the commissioning and coordination of internal service providers and trades
• Assist in preparing and coordinating all project-related activities with clients, external service providers and authorities
• Support the development and implementation of operational concepts (e.g., room allocation/space planning)
• Assist with organizer and exhibitor support
• Assist in monitoring and controlling project progress
• Assist with project invoicing and financial reconciliation
• Prepare project-related figures and data

Project Coordinator – Trade Shows, Conventions, Guest Events

• You see yourself as an initiator, have a service-oriented mindset and are enthusiastic about tasks in Corporate Purchasing.
• Independently execute EU-wide procurement processes, taking into account applicable procurement requirements and all legal conditions.
• Independently conduct national tenders.
• Provide procurement support to the business units for the assigned commodity group priorities in the areas of services, fleet and operating supplies.
• You are the primary contact for the procurement market and are familiar with it and its developments.
• Lead negotiations and contribute to the further development of purchasing (e.g., spend analyses, application of TCO approaches).

Buyer – Services & Operating Supplies

Operations

• Monitoring developments in the tourism industry and conducting market observation
• Contributing to the global ITB brand strategy
• Direct line management of a three-person team
• Content leadership, professional direction and strategic development of the “Operations & Services” area
• Overview of processes and coordination with internal and external service providers for the operational running of ITB Berlin
• Responsibility for own projects, e.g., in the context of digitalization

Head of Operations – Services

• Project responsibility from the initial idea and sketching, through design planning, to the finished project for temporary structures at trade shows, events and conferences
• Design, planning, visualization, cost estimation and project control of spatial concepts for exhibition presentations
• Developing innovative, sustainable and customer-focused concept and design solutions
• Primary point of contact for national and international clients and service providers
• Commissioning and coordination of required trades, review of offers, participation in awarding contracts, cost and invoice control
• On-site construction supervision (primarily Berlin), if required worldwide
• Client advising and client relationship management

Project Manager – Design

Controller

• Evaluation and analysis of our trade fair/event activities, including budgeting, cost control and financial reporting
• Close cooperation with relevant departments and business units to effectively shape objectives and processes
• Regular preparation of reports for a wide range of stakeholders to ensure transparency and provide management tools
• Preparation of monthly financial statements and periodic reporting for CSG as a subsidiary of Messe Berlin
• Development of profitability calculations and preparation of decision-making documents
• Preparation of the financial plan and medium-term planning
• Support with commercial matters such as debt collection and procurement, etc.