Messe Berlin

Events

• Assist in the preparation, execution and settlement of guest events
• Support the commissioning and coordination of internal service providers and trades
• Assist in preparing and coordinating all project-related activities with clients, external service providers and authorities
• Support the development and implementation of operational concepts (e.g., room allocation/space planning)
• Assist with organizer and exhibitor support
• Assist in monitoring and controlling project progress
• Assist with project invoicing and financial reconciliation
• Prepare project-related figures and data

Project Coordinator – Trade Shows, Conventions, Guest Events

Procurement

• You see yourself as an initiator, have a service-oriented mindset and are enthusiastic about tasks in Corporate Purchasing.
• Independently execute EU-wide procurement processes, taking into account applicable procurement requirements and all legal conditions.
• Independently conduct national tenders.
• Provide procurement support to the business units for the assigned commodity group priorities in the areas of services, fleet and operating supplies.
• You are the primary contact for the procurement market and are familiar with it and its developments.
• Lead negotiations and contribute to the further development of purchasing (e.g., spend analyses, application of TCO approaches).

Buyer – Services & Operating Supplies

Operations

• Monitoring developments in the tourism industry and conducting market observation
• Contributing to the global ITB brand strategy
• Direct line management of a three-person team
• Content leadership, professional direction and strategic development of the “Operations & Services” area
• Overview of processes and coordination with internal and external service providers for the operational running of ITB Berlin
• Responsibility for own projects, e.g., in the context of digitalization

Head of Operations – Services

Project Manager

• Project responsibility from the initial idea and sketching, through design planning, to the finished project for temporary structures at trade shows, events and conferences
• Design, planning, visualization, cost estimation and project control of spatial concepts for exhibition presentations
• Developing innovative, sustainable and customer-focused concept and design solutions
• Primary point of contact for national and international clients and service providers
• Commissioning and coordination of required trades, review of offers, participation in awarding contracts, cost and invoice control
• On-site construction supervision (primarily Berlin), if required worldwide
• Client advising and client relationship management

Project Manager – Design

Controller

• Evaluation and analysis of our trade fair/event activities, including budgeting, cost control and financial reporting
• Close cooperation with relevant departments and business units to effectively shape objectives and processes
• Regular preparation of reports for a wide range of stakeholders to ensure transparency and provide management tools
• Preparation of monthly financial statements and periodic reporting for CSG as a subsidiary of Messe Berlin
• Development of profitability calculations and preparation of decision-making documents
• Preparation of the financial plan and medium-term planning
• Support with commercial matters such as debt collection and procurement, etc.

• Head the procurement function for Technology & IT, including related services to be procured
• Lead and further develop a small team
• Conduct bidder meetings and negotiations, taking procurement law into account
• Handle contract amendments, including associated negotiations
• Advise and coordinate with internal stakeholders to optimize procurement processes

Head of Procurement for Technology, IT

• Independent management of EU-wide procurement processes as well as complex national procedures
• Support from the identification of needs through to contract award
• Technical and cost plausibility checks of specifications and bills of quantities
• Point of contact for internal and external stakeholders during the contract term
• Procurement-related support for specialist departments in the area of construction and planning services

Procurement Specialist, Construction & Planning Services

• Comprehensive consulting for organizers on the organizational and technical implementation of their requirements
• Coordination and management of the technical event production and all involved trades
• Direction of interdisciplinary production teams as well as monitoring and ensuring a smooth production process
• Responsible for budget planning and control as well as continuous improvement of production processes

Event Production Coordinator

Marketing

• Support in the Brand Marketing team
• Independent (partial) project work within marketing campaigns
• Monitoring and optimization of online marketing campaigns
• Managing invoicing for marketing projects

Marketing Specialist

• Strategic development of the division to increase efficiency and optimize processes
• Leading and motivating your teams
• Planning, controlling and executing events across all technical event areas — from booth/stand construction to hall management, cleaning & waste management, security, traffic & logistics, as well as optional technical services such as architecture & design, audio-visual & lighting, CAD and media graphics
• Selecting and coordinating all trades and service providers in the technical event area in coordination with Procurement
• Overall responsibility for executing the technical aspects of events, including obtaining official permits and stand/booth approvals
• Ensuring compliance with safety regulations (including, among others, the VStättVO, accident prevention regulations, occupational health & safety, fire protection and technical standards)
• Budget responsibility and optimization to improve cost-effectiveness and profitability
• Close collaboration with internal and external partners and with the management team

Head of Department – Technical Event Services (m/f/d)

• Manage EU-wide procurement processes
• Support the process from requirements identification through contract award
• Provide commercial oversight during contract execution
• Conduct national tendering procedures
• Provide procurement-related support to business units
• Conduct negotiations

Buyer, Services – Operational Supplies

• Monitoring developments in the tourism industry and conducting market observation
• Contributing to the global ITB brand strategy
• Disciplinary leadership of a three-person team
• Content leadership and strategic further development of the “Operations & Services” area
• Responsibility for own projects, e.g. in the context of digitalization

Head of Operations & Services – ITB Berlin

Communications

• Support in developing communication strategies, PR concepts and editorial plans for our trade fairs
• Create content: research and write press releases, blog articles, newsletter contributions, etc.
• Produce social media content and handle community management
• Assist in preparing speeches and presentations
• Contribute to the content planning, organization and execution of press and stakeholder events
• Support national and international journalists during our trade fairs
• Respond to press inquiries and coordinate interviews
• Assist with communication evaluation (media monitoring, etc.)
• Administrative tasks (e.g. journalist accreditation, website maintenance, distribution of newsletters and press releases, etc.)

Trainee – Communications

• Du verstehst dich als impulsgebend, verfügst über eine Gastgebermentalität und begeisterst dich für die Aufgaben im Bereich Corporate Purchasing.
• Eigenverantwortliche Durchführung von EU-weiten Beschaffungsvorgängen unter Berücksichtigung der geltenden Beschaffungsanforderungen und aller rechtlichen Bedingungen.
• Eigenverantwortliche Durchführung von nationalen Vergaben.
• Einkaufstechnische Begleitung der Fachbereiche für die jeweils zugewiesenen Warengruppenschwerpunkten aus dem Bereich Dienstleistungen, Fuhrpark und Betriebsmittel.
• Führen von Verhandlungen sowie Mitwirkung in der Weiterentwicklung des Einkaufs (z.B. Spend-Analysen, Anwendung von TCO-Ansätzen)

Einkäufer – Dienstleistungen, Betriebsmittel

Manager

• Oversee ticketing and prepare sales statistics
• Revise layouts and produce copy for processes in the customer journey
• Brief and coordinate the audio-visual (AV) network
• Manage barter partners
• Identify and recruit industry/trade visitors, and conduct analyses and evaluation of measures
• Maintain and organize databases; perform research (e.g., for new exhibitors)
• Independently create targeted mailings
• Coordinate market research
• Manage assigned exhibition space in the halls (associations – acquisition/organization)
• Oversee supporting events
• Assist with website maintenance
• Serve as point of contact for data protection/privacy matters
• Onboard and supervise trainees involved in room rental
• Provide briefings on furnishing and equipment for rooms and seminar areas
• Support project management with cost calculations and preparation of presentations
• Contribute to the conceptual development of a new event on the topic of Digital Health