Executive Assistant

• Manage administrative details for the Executive Vice President of Energy and support various functions for additional senior leaders reporting to the EVP.
• Facilitate smooth and professional communication between the EVP and internal departments, external relationships, customers, and member owners.
• Partner with the corporate communications liaison to coordinate and distribute correspondence, such as employee announcements and company policies, and marketing materials.
• Collaborate with and assist the marketing & communication team on meeting and event preparation, set up, and follow up including preparing presentations, agendas, materials, documenting notes and coordinating follow-up items to completion.
• Prepare professional PowerPoint presentations, extracting data from Excel and Word for various stakeholders including Board of Directors, senior leadership, management and external partners.
• Support internal and external meeting participation and travel logistics.
• Organize and help manage the logistics for corporate and business unit operations as well as additional offsite space/meeting planning coordination and logistics.
• Execute responsibilities using platforms such as OneDrive, Microsoft Teams, Microsoft Forms, Yammer, Concur, Coupa, Adobe Sign, TimeManager, Intelex, and Office 365.
• Provide proactive thinking and value-added work as a member of the CHS energy team.
• Responsible for efficiently managing complex calendars, resolving scheduling conflicts, coordinating travel arrangements and itineraries, and processing expense reports to optimize workloads and ensure smooth operations.
• Provide administrative and logistical support by assisting with employee floor positioning and moves, ordering and maintaining office supplies, approving access requests for distribution lists/folders, and managing the distribution of sporting event tickets.

• Manage complex calendars, meeting schedules, and executive priorities
• Coordinate travel, hotels, retreats, offsites, and team events
• Prepare meeting materials, agendas, and follow-up communications
• Track action items and help ensure commitments are completed
• Support expense management and Concur submissions
• Assist with presentation development, formatting, proofreading, and version control
• Conduct document comparisons, redlines, and version reviews
• Draft correspondence, gather information, and support executive communications
• Support legal review processes and contract coordination activities
• Coordinate recruiting activities, interview scheduling, and HR-related workflows
• Support all-hands meetings and internal communications
• Coordinate special projects on behalf of leadership
• Support annual planning efforts, retreats, offsites, and practice initiatives
• Gather information and input from leaders and team members
• Help organize materials related to growth initiatives, ownership discussions, and business planning
• Maintain project plans, timelines, and follow-through across multiple initiatives
• Participate in highly confidential meetings and discussions
• Prepare and maintain sensitive business materials and records
• Support compensation, bonus, and people-related processes
• Introduce and refine processes that improve efficiency, standardization, and collaboration
• Use AI tools such as Microsoft Copilot and ChatGPT to accelerate drafting, summarization, scheduling, information synthesis, and presentation development
• Help identify opportunities to reduce administrative burden across the practice
• Continuously look for ways to make work easier, faster, and more effective for the team.

Executive Assistant – Practice Operations

• Run the President's daily check-in: align priorities, surface risks, and flag when urgent noise is crowding out strategic work
• Own his inbox and Slack, triage, draft, route, and maintain zero-drop accountability on everything that requires his attention
• Turn recorded meeting transcripts into clear action items within 24 hours, and track them to completion
• Manage the calendar end-to-end, protecting high-leverage time and coordinating across executives, attorneys, and external partners
• Coordinate across ops, finance, tech, and people teams, tracking open loops on key hires, state launches, and board follow-ups
• Support executive onboarding, travel logistics, off-sites, and board meeting preparation
• Give direct, honest pushback when the President needs it, and have the judgment to know when to hold back

Executive Assistant – President

• Manage overall office operations and daily/monthly tasks
• Create reports and conduct expense reviews
• Coordinate meetings, travel arrangements, and event registrations
• Serve as a direct point of contact for top-level executives internally and externally

• This role is focused on coordinating and supporting virtual patient visits from start to finish.
• Responsibilities include contacting patients before appointments, verifying registration and insurance information, preparing charts, completing virtual intake, assisting patients with check-in and check-out, managing the virtual waiting room, launching Zoom visits, handing patients off to the provider, and scheduling follow-up appointments.
• The position does not involve hands-on clinical duties such as phlebotomy or point-of-care testing.
• Success in this role requires strong communication skills, patience with technology, and the ability to troubleshoot virtual visit issues.
• The individual will work closely with a newly hired provider in a collaborative, team-based virtual environment, primarily supporting one another while providing virtual care to a large patient population with access to remote monitoring devices.

Virtual Medical Assistant – Care Anywhere

• provide secretarial services and administrative support to designated senior executives
• perform all duties in a professional manner, emphasizing discretion and confidentiality
• communicate with visitors, patients, physicians, co-workers, and health System Management professionally

Executive Assistant – Planning, Design and Construction Operations

• The Executive Assistant proactively anticipates needs to support a variety of administrative functions for an executive leader or team of executive leaders in a time sensitive, accurate, and confidential nature using discretion and professionalism.
• This position will support our VP Foundation Programmatic Giving.
• Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities.
• Provides advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support.
• Creates and modifies reports and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).

• Medical Assistants are the welcoming faces, steady hands, and trusted support that help patients feel cared for from the moment they arrive
• Collaborate with the healthcare team in providing patient care and support

Medical Assistant

• Conduct online Video Visits with health plan members
• Provide education about health and answer member questions
• Maintain training and compliance with Video Visit requirements
• Achieve key performance indicators and metrics

Virtual Clinician, Nurse Practitioner or Physician Assistant

• Conduct online 'Video Visits' with health plan members
• Provide 40 hours of availability weekly, consistently providing 320+ capacity units per month
• Execute a strong visit completion rate, consistently pacing 220+ completed visits per month
• Maintain training, affiliation, and compliance with Video Visit requirements (regular training required)

Virtual Clinician – Nurse Practitioner, Physician Assistant

• Act as a true thought partner to the Chief Operating Officer, GTM by understanding business priorities well enough to make judgment calls on their behalf, flag what matters, and filter what doesn't.
• Represent the executive's voice and priorities across cross-functional settings, building trusted relationships with senior leaders and key stakeholders across the business.
• Anticipate business needs and proactively manage competing priorities in a fast-paced, global environment.
• Maintain a strong understanding of GTM priorities, organizational changes, strategic initiatives, and leadership rhythms to help the executive operate effectively.
• Partner closely with leaders across Sales, Customer Success, Marketing, Operations, Finance, Product, and other cross-functional teams to keep strategic initiatives, communications, and operational rhythms moving forward.
• Serve as a connective layer across the GTM organization by coordinating stakeholders, surfacing issues, and driving alignment on behalf of the executive.
• Own complex, high-visibility logistics including leadership offsites, executive meetings, customer events, all-hands, and global planning sessions.
• Comfortably hold stakeholders accountable across all levels of the organization, exercising sound judgment on when to follow up, when to escalate, and how to keep initiatives moving.
• Actively leverage AI tools to streamline scheduling, communications, research, meeting preparation, and operational workflows.
• Build lightweight systems, templates, and processes that improve how the executive and broader organization operate.
• Model modern ways of working and share AI-enabled best practices across the Executive Assistant community.
• Manage a highly complex, global calendar with multiple competing priorities and stakeholders across time zones.
• Coordinate domestic and international travel with exceptional attention to detail, discretion, and contingency planning.
• Oversee expenses, budgets, purchasing, and executive operational support in a manner that reflects business priorities rather than simply process compliance.
• Partner closely with the broader Executive Assistant community to ensure strong collaboration and executive coverage.
• Act as a mentor and resource for other Executive Assistants by sharing best practices, tools, and operational expertise.
• Build trusted relationships across the GTM organization and become a go-to partner for leaders, cross-functional teams, and key stakeholders.

Senior Executive Assistant

• Manage the CEO's calendar; align schedule priorities with company objectives, key business cycles, and critical stakeholder commitments.
• Serve as the primary, high-touch liaison between the CEO and internal teams.
• Triaging incoming requests with sound judgment and diplomacy.
• Plan and coordinate seamless executive travel itineraries, international visas, logistics, and expense reporting.
• Continuously refine administrative workflows and executive office procedures to improve team operations.
• Attend executive leadership and board meetings to record minutes, capture critical action items, and follow up with cross-functional owners to ensure execution.
• Partner with executive leadership to drive cross-departmental projects and keep key initiatives on schedule.
• Draft, edit, and format high-grade correspondence, executive summaries, memo drafts, and presentation materials.

Senior Executive Assistant – CEO, Fintech

• Oversee the full lifecycle of carrier connections, including initial setup, ongoing maintenance, troubleshooting, and ensuring seamless data flows between Employee Navigator and insurance carriers
• Work with carriers to facilitate the onboarding process and ensure the carrier’s integration is fully functional within the Employee Navigator platform
• Act as the primary point of contact for troubleshooting carrier connection issues, working directly with internal teams and carriers to identify and resolve problems
• Work closely with internal stakeholders (product management, development, client success teams) to ensure that integrations meet business requirements and client needs
• Perform regular testing of carrier integrations to ensure they are up-to-date, accurate, and functioning as intended
• Identify and recommend improvements to integration processes, tools, and technologies to increase efficiency and accuracy
• Provide support to clients and carriers during the implementation of new carrier connections, offering guidance and answering integration-related questions.

Senior Client Placement Assistant

• Provides a broad range of high-level, specialized administrative support to an executive leader on the Executive Career Path.
• Works independently on a variety of complex assignments that are generally of a critical and confidential nature, exercising sound judgment, and applying advanced knowledge, and skills of Sutter Health administrative infrastructure, policies and procedures.
• Handles a broad range of complex inquiries, issues, and confidential materials.
• Exercises originality in developing methods or systems to resolve recurring or unusual circumstances.

• Providing support as needed to the office staff and all branch departments.
• Process mail and correspondence, typing, quotes, order supplies and sales literature.
• File preparation and maintenance.
• Assist with accounting functions.
• Providing support as needed to the Branch Manager, including reports and special projects.
• Preparing confidential documents for the Branch Manager, Sales Manager, and Service Manager.
• Process billing, credits, re-invoicing and obtain purchase orders from customers as needed.
• Maintaining information for service equipment and inventory.
• Greeting visitors.
• Answering multi-line phone and directing incoming calls.

Branch Secretary

• Medical Assistants are more than a vital part of the care team—they are the welcoming faces, steady hands, and trusted support that help patients feel cared for from the moment they arrive.
• Let us help match you with the location and team that fit you best
• Enjoy a fast interview turnaround
• Discover where your Medical Assistant career can grow

• Assist in patient care and clinical tasks
• Support medical staff and maintain patient records
• Ensure a welcoming environment for patients
• Participate in various clinical procedures and support the healthcare team

• Medical Assistants are vital part of the care team
• Welcoming faces and trusted support that help patients feel cared for
• Engage with patients from the moment they arrive
• Contribute to growing clinical career in a supportive environment

• Manage complex calendars, including scheduling meetings and appointments for the ELT members, optimizing their time and priorities
• Meeting support as needed, e.g. prepare and distribute meeting agendas and materials, and follow up on action items to ensure timely completion
• Serve as point of contact for internal and external stakeholders who need to meet with the ELT, demonstrating professionalism and diplomacy in all interactions
• Conduct research for meeting preparation such as preparing bios of meeting participants
• Minimal travel arrangement coordination but when it is needed it will, include flights, accommodations, and transportation, ensuring seamless logistics when traveling
• Handle sensitive and confidential information with the utmost discretion and maintain confidentiality at all times
• Anticipate the needs of the ELT and proactively identify opportunities to streamline processes and improve efficiency
• Coordinate logistics for ELT & departmental offsite meetings and special events, including venues, catering, materials, and setup
• Partner with partner EA to organize company events, meetings, team-building activities, and other social functions to enhance team morale and collaboration
• Assist with ad hoc administrative tasks, office management tasks and special projects as assigned by the ELT, demonstrating flexibility and adaptability to changing priorities

• Manage the calendars of the VP Sales and VP Customer Success with foresight, balancing competing priorities across both functions.
• Build and maintain relationships with key stakeholders, including customers, prospects, and cross-functional partners.
• Coordinate logistics for travel to customer and prospect visits, sales kickoffs, and industry events, including booking transportation and stay.
• Prioritize and prepare both leaders for meetings, such as preparing materials for customer meetings, pipeline reviews, and QBRs.
• Lead logistics and coordination for sales and customer success team meetings and offsites, including scheduling and agenda.
• Support planning for cross-functional GTM initiatives between sales and customer success.
• Coordinate GTM-wide meetings, including scheduling and logistics.

Executive Assistant jobs in United States

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Executive Assistant

Executive Assistant – Practice Operations

Executive Assistant – President

Executive Assistant

Virtual Medical Assistant – Care Anywhere

Executive Assistant – Planning, Design and Construction Operations

Executive Assistant

Medical Assistant

Virtual Clinician, Nurse Practitioner or Physician Assistant

Virtual Clinician – Nurse Practitioner, Physician Assistant

Senior Executive Assistant

Senior Executive Assistant – CEO, Fintech

Senior Client Placement Assistant

Executive Assistant

Branch Secretary

Medical Assistant

Medical Assistant

Medical Assistant

Senior Executive Assistant

Executive Assistant, GTM