Executive Assistant, GoHighLevel, IT – Freelance

Magic, Inc

Executive Assistant providing tech support across IT consulting and real estate business. Responsible for email, calendar management, and establishing proactive workflows.

Posted 7/24/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive inbox and calendar management, utilizing Go High Level for automations and campaign management. Proficient in communication, process improvement, and maintaining compliance in a fast-paced, multi-business environment.

Highest-signal resume keywords

Go High Level ExpertiseExecutive Inbox ManagementTime-Blocking ImplementationContent Calendar ManagementProactive Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Inbox ManagementCalendar ManagementAutomation SetupFunnel ManagementCampaign ManagementContent EditingSOP DocumentationData ManagementResearch CompliancePerformance Monitoring

Soft Skills

Proactive CommunicationSelf-StarterProcess ImprovementAdaptabilityOrganizational Skills

Tools & Technologies

Go High LevelCanvaProperty Management SoftwareAI Tools (Gemini, Claude, ChatGPT)Google MeetOurLink

Industry Keywords

ComplianceExecutive SupportMulti-Business EnvironmentsTime ManagementContent Strategy

Tech Stack

Tools & technologies

About the role

Key responsibilities & impact

Own Outlook/mail.com inboxes: triage, prioritize, label, and draft replies; maintain daily executive brief.
Take full control of scheduling across time zones; confirm/reschedule appointments and build buffers.
Implement time-blocking, reminders, recurring cadences, and SOPs that minimize missed or late meetings.
Set up and maintain pipelines, calendars, automations, forms/funnels, and campaigns.
Manage contact lists, tagging/segmenting, and list hygiene; coordinate outbound and follow-ups.
Monitor funnel/campaign performance and troubleshoot issues or propose improvements.
Draft, schedule, and publish posts on Instagram, Facebook, X, and TruSocial.
Repurpose content; perform light editing/design in Canva aligned to brand guidelines.
Maintain a content calendar and report on consistency and engagement trends.
Research corporate formation and state compliance (e.g., California vs. alternatives); track filing deadlines.
Coordinate domain registration and basic website setup with vendors; maintain a compliance calendar.
Document SOPs/processes and keep an organized knowledge base up to date.
Liaise with tenants and contractors; schedule maintenance and coordinate property tasks.
Maintain records in property management software (system TBD by client).
Create and manage an after-hours escalation playbook and coordinate on-call vendors for emergencies.
Communicate daily via OurLink; join scheduled calls via Google Meet as needed.
Use AI tools (Gemini, Claude, ChatGPT) to draft summaries, outlines, and first-pass content.
Handle sensitive data with strict confidentiality and comfort working under NDA.

Requirements

What you’ll need

Proven IT background with strong understanding of business/IT concepts and terminology.
Hands-on Go High Level expertise (automations, pipelines, calendars, funnels, campaigns).
Demonstrated mastery of executive inbox/calendar management for a U.S.-based leader.
Proactive communicator who contributes ideas and process improvements, not just tasks.
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home.
You thrive in fast-paced, multi-business environments and love turning chaos into clear, repeatable systems.
You’re a self-starter who brings recommendations, anticipates needs, and executes with minimal direction.

Benefits

Comp & perks

No benefits package included