Executive Assistant – Practice Operations

Milliman

Executive Assistant providing vital support to MARA leadership team. Managing executive schedules, communications, and project coordination at Milliman, a leading benefits and insurance firm.

Posted 7/22/2026full-timeRemote • Minnesota • 🇺🇸 United StatesSeniorLead💰 $71,700 - $131,905 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive support, project coordination, and administrative management, with a strong focus on enhancing efficiency and collaboration through the use of AI tools. Exhibits exceptional organizational, communication, and relationship-building skills to effectively manage multiple priorities and support leadership initiatives.

Highest-signal resume keywords

Executive Support ExperienceProject Coordination SkillsMicrosoft 365 ProficiencyStrong Written And Verbal CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ManagementDocument ComparisonPresentation DevelopmentMeeting PreparationAction Item TrackingContract CoordinationRecruiting CoordinationProject PlanningVersion Control

Soft Skills

Service OrientationRelationship BuildingAttention To DetailIntegrity And DiscretionIndependent Work

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft ExcelMicrosoft SharePointMicrosoft CopilotChatGPT

Industry Keywords

Administrative ManagementBusiness OperationsExecutive CommunicationsTeam Events CoordinationConfidential Meetings

About the role

Key responsibilities & impact

Manage complex calendars, meeting schedules, and executive priorities
Coordinate travel, hotels, retreats, offsites, and team events
Prepare meeting materials, agendas, and follow-up communications
Track action items and help ensure commitments are completed
Support expense management and Concur submissions
Assist with presentation development, formatting, proofreading, and version control
Conduct document comparisons, redlines, and version reviews
Draft correspondence, gather information, and support executive communications
Support legal review processes and contract coordination activities
Coordinate recruiting activities, interview scheduling, and HR-related workflows
Support all-hands meetings and internal communications
Coordinate special projects on behalf of leadership
Support annual planning efforts, retreats, offsites, and practice initiatives
Gather information and input from leaders and team members
Help organize materials related to growth initiatives, ownership discussions, and business planning
Maintain project plans, timelines, and follow-through across multiple initiatives
Participate in highly confidential meetings and discussions
Prepare and maintain sensitive business materials and records
Support compensation, bonus, and people-related processes
Introduce and refine processes that improve efficiency, standardization, and collaboration
Use AI tools such as Microsoft Copilot and ChatGPT to accelerate drafting, summarization, scheduling, information synthesis, and presentation development
Help identify opportunities to reduce administrative burden across the practice
Continuously look for ways to make work easier, faster, and more effective for the team.

Requirements

What you’ll need

7+ years of experience supporting executives, teams, or complex business operations
Exceptional service orientation and genuine desire to help others succeed
Outstanding organizational skills and follow-through
Strong written and verbal communication skills
High discretion, integrity, and sound judgment
Ability to manage multiple priorities while maintaining attention to detail
Strong project coordination and administrative skills
Excellent relationship-building skills and ability to work effectively with people at all levels of the organization
Comfortable operating with influence rather than authority
Comfort working independently in a remote environment
Proficiency with Microsoft 365 applications including Outlook, Teams, PowerPoint, Excel, and SharePoint
Curiosity about how AI tools can improve productivity and collaboration
Low ego, high ownership mindset.

Benefits

Comp & perks

Medical, Dental and Vision – Coverage for employees, dependents, and domestic partners.
Employee Assistance Program (EAP) – Confidential support for personal and work-related challenges.
401(k) Plan – Includes a company matching program and profit-sharing contributions.
Discretionary Bonus Program – Recognizing employee contributions.
Flexible Spending Accounts (FSA) – Pre-tax savings for dependent care, transportation, and eligible medical expenses.
Paid Time Off (PTO) – Begins accruing on the first day of work. Full-time employees accrue 15 days per year, and employees working less than full-time accrue PTO on a prorated basis.
Holidays – A minimum of 10 paid holidays per year.
Family Building Benefits – Includes adoption and fertility assistance.
Paid Parental Leave – 11 weeks of paid leave for employees who meet eligibility criteria.
Life Insurance & AD&D – 100% of premiums covered by Milliman.
Short-Term and Long-Term Disability – Fully paid by Milliman.