Executive Assistant – President

TopDog Law

Executive Assistant supporting the President of a high-growth personal injury law firm. Managing daily operations and executive communication for a fully remote team.

Posted 7/22/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $80,000 - $105,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and communication skills, with a strong ability to manage executive priorities, coordinate across teams, and maintain accountability in fast-paced environments. Proficient in leveraging technology and AI tools to enhance productivity and streamline operations.

Highest-signal resume keywords

5+ Years In Executive Assistant RoleOutstanding Written CommunicationRelentless Organizational InstinctsHigh Emotional IntelligenceTech-Fluent

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

Professional DiscretionJudgment

Tools & Technologies

EmailSlackCalendaringProject TrackingAI Tools

Industry Keywords

C-Suite EA ExperienceHigh-Growth CompanyLegal ServicesFinancial ServicesMulti-State Operations

About the role

Key responsibilities & impact

Run the President's daily check-in: align priorities, surface risks, and flag when urgent noise is crowding out strategic work
Own his inbox and Slack, triage, draft, route, and maintain zero-drop accountability on everything that requires his attention
Turn recorded meeting transcripts into clear action items within 24 hours, and track them to completion
Manage the calendar end-to-end, protecting high-leverage time and coordinating across executives, attorneys, and external partners
Coordinate across ops, finance, tech, and people teams, tracking open loops on key hires, state launches, and board follow-ups
Support executive onboarding, travel logistics, off-sites, and board meeting preparation
Give direct, honest pushback when the President needs it, and have the judgment to know when to hold back

Requirements

What you’ll need

5+ years in an EA, Chief of Staff, or senior operations role
Outstanding written communication, you can draft for a senior leader and sound like them
Relentless organizational instincts: nothing slips
High EQ, professional discretion, and the confidence to tell a leader what they need to hear
Comfort creating structure in ambiguous, fast-moving environments
Tech-fluent: email, Slack, calendaring, project tracking, you pick up new tools fast
C-suite EA experience at a high-growth company (400+ employees) (Nice to Have)
Fluency with AI tools (Claude, ChatGPT, or similar) as part of your everyday workflow (Nice to Have)
Exposure to legal, financial services, or multi-state operations (Nice to Have)

Benefits

Comp & perks

Medical, dental, and vision insurance
401(k) with company match
HSA
Life insurance
Disability coverage
Paid time off
Parental leave