Executive Assistant

Alcumus

Executive Assistant providing comprehensive support to the President of Veriforce. Managing complex scheduling, communications, and initiatives across U.S.

Posted 7/22/2026full-timeRemote • Louisiana • 🇺🇸 United StatesMid-LevelSenior💰 $55,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and project management skills, effectively coordinating logistics, meetings, and travel arrangements while maintaining confidentiality and professionalism. Proficient in managing complex calendars and communication with high-level stakeholders.

Highest-signal resume keywords

Executive Assistant ExperienceProject Management SkillsMicrosoft Office ProficiencyInterpersonal Communication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Attention to DetailWritten Communication SkillsVerbal Communication SkillsSound JudgmentDiscretion

Tools & Technologies

Calendar Management ToolsTravel Management Tools

Industry Keywords

Confidential Information HandlingMeeting CoordinationEvent PlanningStakeholder EngagementAdministrative Support

About the role

Key responsibilities & impact

Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently.
Coordinate logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation.
Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively.
Plan, schedule, and coordinate internal and external meetings, including US&G leadership meetings and special team offsites.
Prepare agendas, presentation materials, and briefing documents ahead of key meetings.
Coordinate with internal teams and external partners to plan company events and leadership engagements.
Draft, proofread, and manage correspondence on behalf of the President, ensuring accuracy and a professional tone.
Prepare briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors.
Track action items from meetings and follow up to ensure timely completion.
Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables.
Partner with leaders and teams across departments and global offices to coordinate priorities and ensure alignment.
Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members.
Manage the President's complex calendar, prioritizing and coordinating scheduling across time zones and global teams.
Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support.
Serve as a first point of contact for the President, screening and prioritizing inquiries, calls, and requests.
Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. as needed.

Requirements

What you’ll need

Experience as an Executive Assistant or similar administrative function
Demonstrated ability to handle highly confidential information with sound judgment and discretion.
Excellent interpersonal, written, and verbal communication skills, able to communicate effectively with clients and board-level stakeholders.
Exceptional organizational skills and meticulous attention to detail.
Strong project management skills with the ability to manage multiple priorities in a fast-paced environment.
Proficiency in Microsoft Office, calendar, and travel management tools.
Bachelor's degree preferred or equivalent professional experience.

Benefits

Comp & perks

Work with a global team! We have colleagues and customers across North America and around the world.
Veriforce is a great place to work! Our leaders and team members consistently cite our culture as one of the top reasons it’s a great place to build a career.
100% employer-paid medical and dental insurance for employees
Monthly contributions to Health Savings Accounts
A 401(k) match that is immediately fully vested
Outstanding time off benefits
Paid time off for volunteer activities
Remote work opportunities