Executive Assistant

• Medical Assistants are more than a vital part of the care team—they are the welcoming faces, steady hands, and trusted support that help patients feel cared for from the moment they arrive.
• Let us help match you with the location and team that fit you best
• Enjoy a fast interview turnaround
• Discover where your Medical Assistant career can grow

Medical Assistant

• Assist in patient care and clinical tasks
• Support medical staff and maintain patient records
• Ensure a welcoming environment for patients
• Participate in various clinical procedures and support the healthcare team

• Provide skilled and efficient support to select RSM leaders
• Manage strategic calendar and schedule management
• Execute travel arrangements/expense reimbursement
• Coordinate logistics for internal and external meetings
• Proofread communications, compiling reports and other special projects as needed

Senior Executive Assistant

• Keep projects and people moving by coordinating calendars, preparing materials, documenting decisions, and ensuring commitments become action
• Manage confidential information with discretion
• Assist with grant reporting and project documentation as assigned
• Support Board of Directors meetings and committee work
• Prepare Board meeting packets and supporting materials
• Perform other duties that advance the mission of NC 100
• Coordinate multiple projects across NC 100 initiatives
• Develop and maintain project timelines and tracking systems
• Monitor milestones, deliverables, and partner commitments
• Follow up with partners to ensure timely completion of commitments

Executive/Special Assistant to the CEO – Part-Time

• Provide administrative and coordination support to senior executives.
• Manage calendars, schedule meetings, and coordinate across multiple stakeholders.
• Prepare meeting agendas, materials, and follow-up action items.
• Support executive communications, including email and meeting coordination.
• Organize logistics for meetings, events, and leadership sessions.
• Coordinate travel arrangements, itineraries, and related documentation.
• Track action items and assist with internal project execution.
• Collaborate with cross-functional teams including HR, Finance, Operations, and Legal.
• Prepare presentations, reports, and business documentation.
• Maintain organized records and support operational efficiency.

Executive Assistant – Entry-Level

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Provides direct administrative support to the Chief Innovation and Strategy Officer
• Manages the administrative functions for the Innovation and Strategy Division
• Interacts routinely with all levels of Alliance leadership and staff
• Set work priorities
• Resolve problems and conflicts using initiative and judgment
• Order and track supplies for the Division
• Track P card expenditures, maintain documentation, and prepare and submit monthly report
• Liaise with Facilities department on work space and maintenance issues
• Liaise with vendors as needed
• Make travel arrangements for Division personnel
• Review and route correspondence to appropriate individuals for preparation of replies
• Draft, edit, and disseminate letters, memos, and other documents
• Manage and maintain details for the CISO
• Streamline division office procedures and workflows
• Maintain functionality of copier/scanner

Executive Assistant I – Innovations

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Provide administrative and coordination support to senior leadership
• Manage calendars, schedule meetings, and coordinate across multiple stakeholders
• Assist in preparing meeting materials, agendas, and follow-ups
• Support communication management (emails, meeting requests, internal coordination)
• Coordinate logistics for meetings, events, and leadership sessions
• Assist with travel arrangements including itineraries and documentation
• Help track action items and support execution of internal initiatives
• Collaborate with cross-functional teams (HR, Finance, Operations, Legal)
• Support preparation of presentations, reports, and business documents
• Maintain organization, documentation, and operational efficiency

Executive Assistant, Entry-Level

• Provide executive-level administrative and operational support to multiple HR Vice Presidents and Executives
• Be responsible for managing complex calendars, coordinating meetings and travel, preparing communications and presentations, handling confidential information with discretion, and ensuring smooth day-to-day support across the HR leadership team
• Manage an extremely active and dynamic calendar of appointments
• Think creatively and resourcefully about alternatives, protect time, and manage calendars, including scheduling internal and external meetings across multiple time zones
• Arrange complex and detailed travel plans, coordinate domestic and international travel arrangements, including itineraries, agendas and accommodations, and expense reporting
• Compile documents for travel-related meetings
• Prepare, format, and distribute presentations, reports, agendas, meeting materials, and correspondence
• Support leadership meetings by organizing logistics, preparing materials, capturing action items, and following up on deliverables
• Serve as a point of contact for internal and external stakeholders on behalf of the HR Vice Presidents
• Handle sensitive and confidential information with a high degree of professionalism and discretion
• Assist with planning and coordination of HR events, team meetings, off-sites, and leadership sessions
• Partner closely with Executive Assistants across the organization to find efficient solutions for scheduling challenges
• Support in creating/editing various documents, including letters/memos, PowerPoint presentations, Excel files (including manipulation of data/creation of charts), etc.
• Prioritize conflicting needs, handle work expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Proactively manage business rhythm planning, ensuring that all core business meetings are scheduled with logistics and other pre-meeting requirements identified and addressed accordingly
• Monitor and prioritize incoming communications, escalating urgent matters as appropriate
• Support budget tracking, purchase orders, invoices, and other administrative processes as needed
• Maintain organized digital files, records, and documentation
• Identify opportunities to improve administrative processes and enhance team efficiency.

Executive Assistant, Human Resources

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner – Virtual Health Assessment Team

• Manage executive calendars, scheduling, and meeting coordination
• Organize and maintain email inboxes and Outlook folders
• Track action items, deadlines, and executive priorities
• Prepare agendas, reports, presentations, and meeting materials
• Coordinate travel arrangements and logistics
• Support leadership meetings, all-hands meetings, and team initiatives
• Assist with Salesforce reporting, audits, and task management
• Gather, review, and synthesize information from multiple platforms, including Salesforce, Microsoft Teams, Otter.ai, Plaud.ai, and other AI-powered tools
• Create executive summaries, reports, presentations, and follow-up communications
• Coordinate projects and ensure timely follow-through across teams
• Conduct research and compile information to support executive decision-making
• Assist with onboarding coordination and administrative support for new team members
• Maintain accurate records, documentation, and organizational systems

• Provide high-level business support to the Vice President of Brokerage Sales
• Manage complex schedules and facilitate effective communications
• Represent the Vice President with professionalism and discretion
• Prioritize meeting requests and manage access to the leader
• Plan and arrange comprehensive travel logistics
• Capture detailed meeting notes and follow up on deliverables

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Provides executive support to the CEO in a one-on-one working relationship
• Serves as the primary point of contact for internal and external constituencies on matters pertaining to the Office of the CEO
• Liaison to the senior management team
• Organizes and coordinates executive outreach and external relations efforts
• Oversees special projects
• Works independently on projects from conception to completion
• Manages multiple priorities seamlessly with excellent attention to detail
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings
• Demonstrates proactive approaches to problem-solving with strong decision-making capability

Executive Assistant to CEO

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense tracking.
• Prepare, edit, and organize professional documents, reports, presentations, and executive communications.
• Serve as the primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.
• Organize and maintain digital files, records, project documentation, and company databases.
• Assist in preparing meeting agendas, documenting action items, and tracking follow-ups to ensure timely completion.
• Support project coordination by monitoring priorities, deadlines, and key deliverables across business and technical initiatives.
• Collaborate with cross-functional teams including software engineers, product teams, operations, and leadership to facilitate efficient communication and workflow.
• Coordinate company events, team meetings, conferences, workshops, and client engagements.
• Assist with vendor management, software subscriptions, procurement, and administrative operations as needed.
• Conduct research, gather information, and prepare summaries to support executive decision-making.
• Help manage and prioritize incoming requests, ensuring urgent matters are addressed promptly and appropriately.
• Support the executive in maintaining focus on strategic initiatives by proactively identifying opportunities to improve processes and operational efficiency.
• Handle confidential information with a high level of professionalism, integrity, and discretion.
• Respond to and manage client requests, special projects, and ad hoc assignments with exceptional attention to detail and a solutions-oriented mindset.

Executive Assistant to the CEO

• Effectively manages and maintains calendars utilizing Microsoft Outlook
• Proactively reviews upcoming appointments to identify and address any potential scheduling conflicts
• Manages intricate domestic and international travel itineraries utilizing Concur software
• Integrates travel information—including flights and hotel accommodations—into the Outlook calendar
• Coordinates business travel logistics, including scheduling meals and appointments across multiple stakeholders
• Manages large group meetings by assisting with presentations, organizing meals, preparing and sharing agendas, arranging A/V and teleconferencing setups, and handling transportation logistics
• Prepares expense reports, memos, and letters

• Manage complex executive calendars and scheduling needs for assigned C-suite leaders
• Support executive communication and organizational coordination
• Coordinate executive travel and expense operations with accuracy and professionalism
• Ensure executive meetings and leadership engagements are organized and prepared in advance
• Support the day-to-day operational needs of executive leadership

• Serve as a trusted and highly reliable support to the CISO, managing a full spectrum of administrative responsibilities and providing broader team support as appropriate
• Collaborate with administrative peers and other colleagues across the firm to ensure seamless executive coverage and follow-through
• Manage extensive calendar management and meeting coordination using Microsoft Outlook including scheduling appointments, setting reminders, prioritizing engagements, and coordinating logistics for internal and external meetings
• Handle all meeting logistics and prepare comprehensive meeting and conference materials
• Coordinate complex travel arrangements, both domestic and international, on a frequent basis
• Prepare and submit accurate and timely expense requests and reports using SAP and Concur
• Draft and produce grammatically accurate documents and correspondence, including Word documents, PowerPoint presentations, and Excel spreadsheets for both internal and external use
• Manage phone lines, transferring, conferencing, and routing all business-related calls in a discreet and professional manner
• Work closely with and take direction from the CISO's Chief of Staff, assisting as needed in providing operational analysis and reporting
• Manage the agenda and assist with facilitating weekly leadership meetings; take notes and track action items
• Manage the CISO's to-do list, including items pending review and approval, and proactively follow up to ensure timely completion

Executive Assistant jobs in North Carolina

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Medical Assistant

Medical Assistant

Senior Executive Assistant

Executive/Special Assistant to the CEO – Part-Time

Executive Assistant – Entry-Level

Executive Assistant

Executive Assistant I – Innovations

Chief Executive Assistant

Executive Assistant, Entry-Level

Executive Assistant, Human Resources

Nurse Practitioner – Virtual Health Assessment Team

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to CEO

Executive Assistant to the CEO

Executive Assistant

Executive Assistant

Senior Executive Assistant