Executive Assistant

• Act as a true thought partner to the Chief Operating Officer, GTM by understanding business priorities well enough to make judgment calls on their behalf, flag what matters, and filter what doesn't.
• Represent the executive's voice and priorities across cross-functional settings, building trusted relationships with senior leaders and key stakeholders across the business.
• Anticipate business needs and proactively manage competing priorities in a fast-paced, global environment.
• Maintain a strong understanding of GTM priorities, organizational changes, strategic initiatives, and leadership rhythms to help the executive operate effectively.
• Partner closely with leaders across Sales, Customer Success, Marketing, Operations, Finance, Product, and other cross-functional teams to keep strategic initiatives, communications, and operational rhythms moving forward.
• Serve as a connective layer across the GTM organization by coordinating stakeholders, surfacing issues, and driving alignment on behalf of the executive.
• Own complex, high-visibility logistics including leadership offsites, executive meetings, customer events, all-hands, and global planning sessions.
• Comfortably hold stakeholders accountable across all levels of the organization, exercising sound judgment on when to follow up, when to escalate, and how to keep initiatives moving.
• Actively leverage AI tools to streamline scheduling, communications, research, meeting preparation, and operational workflows.
• Build lightweight systems, templates, and processes that improve how the executive and broader organization operate.
• Model modern ways of working and share AI-enabled best practices across the Executive Assistant community.
• Manage a highly complex, global calendar with multiple competing priorities and stakeholders across time zones.
• Coordinate domestic and international travel with exceptional attention to detail, discretion, and contingency planning.
• Oversee expenses, budgets, purchasing, and executive operational support in a manner that reflects business priorities rather than simply process compliance.
• Partner closely with the broader Executive Assistant community to ensure strong collaboration and executive coverage.
• Act as a mentor and resource for other Executive Assistants by sharing best practices, tools, and operational expertise.
• Build trusted relationships across the GTM organization and become a go-to partner for leaders, cross-functional teams, and key stakeholders.

Senior Executive Assistant

• Provide executive-level administrative support to the Head of Future Growth
• Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts
• Coordinate internal and external meetings, leadership forums, offsites, and special events
• Prepare meeting materials, presentations, and other business-related documents
• Handle confidential and sensitive information with professionalism and discretion
• Support two members of the leadership team with calendar management, travel coordination, and expense reporting
• Coordinate domestic travel arrangements and related logistics
• Process executive expenses and purchase requests in accordance with company policies
• Maintain distribution lists, team communications, and organizational updates
• Provide administrative support to members of the Future Growth and Sales organizations, as needed
• Participate in special projects and initiatives while helping improve administrative and operational processes

Executive Assistant – Future Growth

• Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours.
• Coordinate Mailchimp newsletter content and manage the ongoing email list.
• Manage Calendly scheduling and client rescheduling requests.
• Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call.
• Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S.
• Serve as the liaison between our client and her social media/content team.
• Coordinate shipping and fulfillment for Cosmic Compass game materials.

Part-Time Executive Assistant

• Serve as a primary point of contact for the CEO, fostering positive relationships across all levels of the organization.
• Collaborate with the Corporate Secretary’s office and Board of Directors assistants on scheduling and coordination.
• Handle complex and dynamic calendars with strong prioritization skills.
• Coordinate high-level meetings, including Executive Committee sessions, DePuy Synthes leadership meetings, and offsite events.
• Arrange intricate domestic and international travel and process expense reports promptly.
• Prepare and manage eMarketplace purchase orders and check requisitions.
• Use technology platforms (Zoom, Teams) to optimize virtual and in-person interactions.
• Support activities related to interview scheduling, hiring, and onboarding as needed.
• Maintain flexibility and anticipate changes to daily schedules with advanced organizational skills.
• Stay informed on company policies and procedures.
• Handle confidential and critical information with discretion and integrity.
• Guide workflow for other administrative support when required.

Senior Executive Assistant – President

• Provide high-level administrative support to the DePuy Synthes Chief Executive Officer (CEO).
• Serve as a primary point of contact for the CEO, fostering positive relationships across all levels of the organization.
• Collaborate with the Corporate Secretary’s office and Board of Directors assistants on scheduling and coordination.
• Handle complex and dynamic calendars with strong prioritization skills.
• Coordinate high-level meetings, including Executive Committee sessions, DePuy Synthes leadership meetings, and offsite events.
• Arrange intricate domestic and international travel and process expense reports promptly.
• Prepare and manage eMarketplace purchase orders and check requisitions.
• Use technology platforms (Zoom, Teams) to optimize virtual and in-person interactions.
• Support activities related to interview scheduling, hiring, and onboarding as needed.
• Maintain flexibility and anticipate changes to daily schedules with advanced organizational skills.
• Handle confidential and critical information with discretion and integrity.

• Provide advanced executive support to one or more senior leaders.
• Manage daily priorities, and ensure smooth administrative operations.
• Own complex, frequently changing executive calendars, including scheduling meetings across multiple teams and time zones.
• Coordinate domestic and international travel, leadership meetings, department events, and related logistics.
• Prepare, edit, format, and distribute presentations, reports, correspondence, and other executive materials.
• Support operational and administrative effectiveness by processing expenses and invoices, coordinating onboarding, and tracking deadlines and deliverables.
• Lead the onboarding of new hires and/or third party support.

• Provide advanced executive support to one or more senior leaders
• Manage daily priorities and ensure smooth administrative operations
• Own complex, frequently changing executive calendars
• Coordinate domestic and international travel, leadership meetings, department events, and related logistics
• Prepare, edit, format, and distribute presentations, reports, correspondence, and other executive materials
• Support operational and administrative effectiveness by processing expenses and invoices, coordinating onboarding and team communications, tracking deadlines and deliverables

• Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks.
• Manages an active calendar of appointments.
• Completes expense reports.
• Arranges complex and detailed travel plans, itineraries and agendas.
• Compiles documents for meetings.
• Prepares detailed itineraries for the Executive Team, including important numbers, locations and contact names.
• Prepares monthly projected schedules for the Executive Team.
• Makes reservations and travel coordination for the Executive Team’s air travel, ground transportation, and lodging.
• Manages the complete expense reporting lifecycle for the Executive Team.
• Offers on-demand assistance with invoice processing tasks.
• Ensures that the Executive Team is provided with briefing materials for each event.
• Communicates with internal and external parties on the Executive Team’s behalf.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Team.
• Prioritizes conflicting matters and handles them expeditiously.
• Maintains the confidentiality of sensitive company information.
• Works closely with the Executive Team members to keep them well informed of upcoming commitments.

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Provides dedicated administrative support to executives
• Supports multiple VPs and AVPs
• Manages information flow
• Maintains executives' schedules
• Takes minutes during meetings
• Screens and directs phone calls
• Prioritizes and manages own workload for service and productivity

Executive Assistant I

• Responsible for both clinical and administrative functions
• Assists physicians with patient care
• Handles scheduling
• Enters charges and billing for services
• Provides information to patients so they may fully utilize and benefit from clinical services
• May be required to float to another office location

Virtual Care Medical Assistant

• Provide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones.
• Serve as a strategic gatekeeper for the VP’s time, using judgment to appropriately sequence, prioritize, and resolve competing demands.
• Prepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups.
• Anticipate needs and resolve issues independently to support effective executive decision-making.
• Coordinate leadership meetings, working sessions, and cross-functional forums, including agenda development, material consolidation, note-taking (as needed), and action-item tracking.
• Manage end-to-end logistics for high-stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow-ups.
• Ensure timely flow of information between the VP, direct reports, peers, and stakeholders.
• Act as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders.

Executive Admin

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner – Virtual Health Assessment Team

• Perform phone interactions, registration, scheduling, co-pay collection and billing, and appointment confirmation calls
• Ensure that patients are able to receive the right care at the right time
• Exercise the highest standards of customer service in all interactions with patients and staff

Medical Secretary – Specialty

• Greets patients and other visitors
• Maintains patient flow
• Addresses and resolves routine inquiries
• Screens and handles calls and correspondence for materials, records, appointments, ensuring HIPAA guidelines are followed
• Sorts and distributes mail
• Performs general registration and billing, obtaining pre-certifications, verifying coding, insurance, medical records, and referrals
• Acts as a liaison with Patient Accounting and/or Physician billing services
• Produces, processes and maintains documentation and reports
• Schedules management appointments, meetings, conferences
• Assists in orienting new office staff
• Maintains office equipment and ensures supply levels

Medical Secretary, Laboratory

• Provide high-level business support to the Vice President of Brokerage Sales
• Manage complex schedules and facilitate effective communications
• Represent the Vice President with professionalism and discretion
• Prioritize meeting requests and manage access to the leader
• Plan and arrange comprehensive travel logistics
• Capture detailed meeting notes and follow up on deliverables

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow‑up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off‑sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with expense reporting, procurement requests, and other administrative processes.
• Identify opportunities to improve administrative processes and support operational efficiency.
• Document handling: Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures.
• Records management: Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva.
• Compliance/admin: Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination.

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off-sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with expense reporting, procurement requests, and other administrative processes.
• Identify opportunities to improve administrative processes and support operational efficiency.

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Executive Assistant jobs in New Jersey

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Senior Executive Assistant

Executive Assistant – Future Growth

Part-Time Executive Assistant

Senior Executive Assistant – President

Senior Executive Assistant – President

Senior Executive Assistant

Senior Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant I

Virtual Care Medical Assistant

Executive Admin

Nurse Practitioner – Virtual Health Assessment Team

Medical Secretary – Specialty

Medical Secretary, Laboratory

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Virtual Executive Assistant