Executive Assistant

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow‑up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off‑sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with expense reporting, procurement requests, and other administrative processes.
• Identify opportunities to improve administrative processes and support operational efficiency.
• Document handling: Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures.
• Records management: Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva.
• Compliance/admin: Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination.

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off-sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with expense reporting, procurement requests, and other administrative processes.
• Identify opportunities to improve administrative processes and support operational efficiency.

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Virtual Executive Assistant

• Provide high level support to Verisk’s SVP of Claims Sales.
• Manage calendars and scheduling.
• Plan domestic and international business travel.
• Prepare formal business correspondence.
• Manage communications and follow-up on outstanding items.
• Maintain contact and personal communication with Verisk executive management.
• Create and update presentations for Verisk’s Board of Directors and key customers.
• Ensure effective organization and tracking systems for confidential company files.

• Serve as a trusted and highly reliable support to the CISO, managing a full spectrum of administrative responsibilities and providing broader team support as appropriate
• Collaborate with administrative peers and other colleagues across the firm to ensure seamless executive coverage and follow-through
• Manage extensive calendar management and meeting coordination using Microsoft Outlook including scheduling appointments, setting reminders, prioritizing engagements, and coordinating logistics for internal and external meetings
• Handle all meeting logistics and prepare comprehensive meeting and conference materials
• Coordinate complex travel arrangements, both domestic and international, on a frequent basis
• Prepare and submit accurate and timely expense requests and reports using SAP and Concur
• Draft and produce grammatically accurate documents and correspondence, including Word documents, PowerPoint presentations, and Excel spreadsheets for both internal and external use
• Manage phone lines, transferring, conferencing, and routing all business-related calls in a discreet and professional manner
• Work closely with and take direction from the CISO's Chief of Staff, assisting as needed in providing operational analysis and reporting
• Manage the agenda and assist with facilitating weekly leadership meetings; take notes and track action items
• Manage the CISO's to-do list, including items pending review and approval, and proactively follow up to ensure timely completion

Senior Executive Assistant

• Provide day‑to‑day administrative and operational support including preparation and coordination of communications, calendar management, and meeting logistics
• Organize and maintain complex calendars, including scheduling large meetings with senior‑level executives across the company
• Coordinate complex international travel across multiple time zones and regions, leveraging knowledge of global geographies, visa requirements, and cultural considerations to ensure seamless execution
• Support client meetings by coordinating agendas, preparation materials, logistics (including catering and security clearance), compliance pre‑approvals, and internal prep sessions
• Prepare, edit, and produce high‑quality PowerPoint presentations, Word documents, reports, and other executive‑ready materials, with a strong attention to detail and a focus on efficiency and consistency
• Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team
• Participate in coordinating employee and volunteer events as part of the shared administrative team responsibilities
• Provide backup coverage for other Executive Assistants and collaborate closely with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives

• Provide dedicated administrative support to executives
• Manage executives' schedules and information flow
• Prepare reports and manage expenses
• Screen and direct phone calls

Executive Assistant I

• Provides secretarial and administrative support using knowledge of medical terminology and procedures in a hospital, clinic, or laboratory environment.
• Compiles information for recording purposes and prepares reports.
• Screens and directs telephone calls, schedules appointments, greets patients, visitors, and maintains patient flow.
• Sorts and distributes mail.
• Performs general registration and billing, obtaining pre-certifications, verifying appropriate coding, insurance, co-pays, medical records, and referrals.
• Acts as a liaison with Patient Accounting and/or Physician billing services as required to clarify billing and charge issues.
• Produces, processes and maintains required documentation and reports such as productivity/utilization, medical records, customer surveys, audits, financial reports, staff certifications/licenses.
• Schedules management appointments, meetings, conferences. Prepares meeting minutes and memos. May maintain calendars/itinerary for management personnel as requested.
• Assists in orienting new office staff; participates in performance improvement initiatives; coordinates and maintains support personnel schedules.
• May lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow.
• Maintains office equipment (copier, fax, etc.), ensures par levels of office supplies and maintains disposition of clinical materials as required by regulatory agencies.

Medical Secretary

• Coordinate and strategically manage calendars, workflows, and priorities across the SVP of FinOps, General Counsel, and VP of Finance & Strategy
• Work in close partnership with the Chief of Staff to the CFO to coordinate planning rhythms, leadership reviews, and executive alignment across initiatives
• Drive execution across high-priority workstreams by anticipating needs, managing context, and coordinating stakeholders across three functions
• Prepare executive briefings, decision materials, and communications for internal and external stakeholders
• Drive coordination for leadership offsites, team events, and cross-functional projects
• Plan executive travel and manage logistics for three leaders with precision and urgency
• Create leverage for each leader by bringing structure, context, and proactive problem-solving to every interaction
• Build trusted cross-functional relationships across Finance, Legal, Operations, Product, Technology, and People
• Execute special projects and operational improvements as business needs grow
• Maintain confidentiality and operate with integrity and discretion at all times

• Manage and optimize the CEO’s calendar, including scheduling internal meetings, client calls, and strategic priorities
• Draft, edit, and send emails on the CEO’s behalf with accuracy in tone and intent
• Set and manage expectations around the CEO’s availability and response times
• Take clear, organized notes during meetings and distribute action items
• Track deadlines and commitments; proactively follow up to ensure accountability
• Respond to CEO requests promptly and with sound judgment
• Serve as a communication bridge between the CEO, internal teams, and clients
• Leverage AI tools (LLMs and other automation platforms) to improve speed, quality, and consistency of work
• Use AI to draft communications, summarize meetings, and streamline repetitive tasks
• Identify opportunities to automate workflows and reduce manual administrative overhead
• Continuously test and implement new tools to improve the CEO’s efficiency and overall team operations
• Bring a systems-oriented mindset—documenting and refining processes using both AI and traditional tools
• Communicate on behalf of the CEO with professionalism, warmth, and authority
• Embody the CEO’s voice and tone while maintaining clarity and diplomacy
• Protect the CEO’s time while preserving strong relationships with stakeholders

• Document management including e-signature administration, legal contract templates, nondisclosure agreements, and approval workflows
• Management of annual and semiannual reporting including version control, stakeholder coordination, and interdepartmental scheduling
• Investor relations and administration of communications, management of email accounts.
• Coordination with other departments including marketing and finance where necessary
• Preparation of company wide quarterly meeting including updates and reports, presentation materials
• Finance department liaison on banking compliance, auditor inquires, tax matters, delinquent accounts
• Administer insurance renewals, track expiring licenses, permits and registration held by TerraCycle and acquired companies
• Vendor onboarding and compliance for LOOP and UK
• Invoice management including review and record keeping, tracking to completion

Manager, Legal – Executive Administration

• Execute a broad range of administrative and operational responsibilities in a cross-functional environment
• Anticipate the needs of leaders and teams, taking initiative to resolve issues proactively and autonomously
• End-to-end coordination of functional meetings/events including organizing meeting materials and pre‑reads (e.g. compiling PowerPoint slides or excel documents)
• Support team & functional communications by drafting messages using copilot/ChatGPT as needed, soliciting and incorporating feedback, and compiling content for DQS newsletter
• Maintain and manage departmental SharePoint sites and related documentation
• Manage confidential and sensitive information with discretion, professionalism, and confidentiality
• Prioritize activities and requests in alignment with departmental objectives and business needs
• Coordinate broad support requests (e.g., IT, Facilities) and ensure timely resolution
• Support project‑based work by monitoring timelines, following up on action items, and organizing materials (e.g. slides, excel documents, etc.)
• Identify and implement process improvements to increase efficiency and effectiveness
• Process expense reports, purchase orders, and other administrative transactions accurately and on time
• Arrange and manage complex domestic and international travel for LT members, ensuring compliance with company Travel & Expense (T&E) policies

• Manage a high-volume calendar and complex scheduling in partnership with other Executive Assistants. Coordinate meetings involving all stages of planning including logistics, vendors and materials (whether in person or virtually), and various other events for multiple senior executives and a global team across multiple time zones
• Plan end to end global and domestic travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers
• Coordinate scheduling, accommodations, AV needs, catering, etc. to facilitate the set-up and agenda for planning and execution of internal and external events including staff meetings, all hands meetings, off-sites, team social events and town halls
• Manage all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization
• Assist with writing and proofreading various communications
• Prepare, reconcile and track expense reporting and reimbursement via Oracle
• Organize and safeguard all highly confidential company files and information
• Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and C-suite leaders, as needed
• Answer phones for executive management. Take messages and answer all routine and non-routine questions. Work in cooperation with other executive assistants to cover phones

• Provides dedicated administrative support to executives
• Manages information flow in a timely manner
• Maintains executives' schedules
• Acts as the point of contact among executives, employees, clients and other external partners

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