Executive Assistant

• Oversee the full lifecycle of carrier connections, including initial setup, ongoing maintenance, troubleshooting, and ensuring seamless data flows between Employee Navigator and insurance carriers
• Work with carriers to facilitate the onboarding process and ensure the carrier’s integration is fully functional within the Employee Navigator platform
• Act as the primary point of contact for troubleshooting carrier connection issues, working directly with internal teams and carriers to identify and resolve problems
• Work closely with internal stakeholders (product management, development, client success teams) to ensure that integrations meet business requirements and client needs
• Perform regular testing of carrier integrations to ensure they are up-to-date, accurate, and functioning as intended
• Identify and recommend improvements to integration processes, tools, and technologies to increase efficiency and accuracy
• Provide support to clients and carriers during the implementation of new carrier connections, offering guidance and answering integration-related questions.

Senior Client Placement Assistant

• Provides administrative and business support to achieve operational goals
• Produces documents and handles various administrative tasks
• Coordinates meetings and arranges appointments
• Assists executive by relieving them of complex details

Executive Assistant III

• Manage a complex executive calendar, meetings, travel, expenses, and confidential communications for the Chief Product Officer
• Prioritize competing requests, proactively anticipate needs, and ensure the CPO is prepared for meetings, decisions, and strategic initiatives
• Coordinate executive staff meetings, product leadership meetings, off-sites, and cross-functional planning sessions
• Handle sensitive information with professionalism, discretion, and sound judgment
• Partner closely with the CPO to support day-to-day product organization operations and strategic initiatives
• Assist in coordinating product roadmap discussions, planning sessions, and cross-functional communication across Product, Engineering, Design, and Business teams
• Track action items, strategic initiatives, and key deliverables to ensure priorities continue moving forward
• Prepare presentations, executive updates, reports, and documentation supporting product leadership

• Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours.
• Coordinate Mailchimp newsletter content and manage the ongoing email list.
• Manage Calendly scheduling and client rescheduling requests.
• Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call.
• Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S.
• Serve as the liaison between our client and her social media/content team.
• Coordinate shipping and fulfillment for Cosmic Compass game materials.

Part-Time Executive Assistant

• Serve as a primary point of contact for the CEO, fostering positive relationships across all levels of the organization.
• Collaborate with the Corporate Secretary’s office and Board of Directors assistants on scheduling and coordination.
• Handle complex and dynamic calendars with strong prioritization skills.
• Coordinate high-level meetings, including Executive Committee sessions, DePuy Synthes leadership meetings, and offsite events.
• Arrange intricate domestic and international travel and process expense reports promptly.
• Prepare and manage eMarketplace purchase orders and check requisitions.
• Use technology platforms (Zoom, Teams) to optimize virtual and in-person interactions.
• Support activities related to interview scheduling, hiring, and onboarding as needed.
• Maintain flexibility and anticipate changes to daily schedules with advanced organizational skills.
• Stay informed on company policies and procedures.
• Handle confidential and critical information with discretion and integrity.
• Guide workflow for other administrative support when required.

Senior Executive Assistant – President

• Provide high-level administrative support to the DePuy Synthes Chief Executive Officer (CEO).
• Serve as a primary point of contact for the CEO, fostering positive relationships across all levels of the organization.
• Collaborate with the Corporate Secretary’s office and Board of Directors assistants on scheduling and coordination.
• Handle complex and dynamic calendars with strong prioritization skills.
• Coordinate high-level meetings, including Executive Committee sessions, DePuy Synthes leadership meetings, and offsite events.
• Arrange intricate domestic and international travel and process expense reports promptly.
• Prepare and manage eMarketplace purchase orders and check requisitions.
• Use technology platforms (Zoom, Teams) to optimize virtual and in-person interactions.
• Support activities related to interview scheduling, hiring, and onboarding as needed.
• Maintain flexibility and anticipate changes to daily schedules with advanced organizational skills.
• Handle confidential and critical information with discretion and integrity.

• Performing as a frontline representative of BILH Primary Care you will exercise the highest standards of customer service in all interactions with patients and staff.
• Performing a wide variety of tasks such as phone interactions, registration, scheduling, co-pay collection and billing, and appointment confirmation calls are key responsibilities.
• Ensure that patients are able to receive the right care at the right time.

Medical Secretary

• Conduct virtual patient consultations
• Manage medication refill requests
• Coordinate patient care
• Handle routine prescription refill requests
• Respond to patient inquiries through the EHR
• Review incoming lab results and flag abnormal findings
• Perform virtual consultations
• Manage chronic conditions through virtual visits
• Manage referrals to specialists
• Act as a communication liaison between patients and PCPs
• Provide patient education during virtual interactions
• Participate in continuous process improvement
• Engage in quality improvement initiatives
• Stay updated on clinical practices and telehealth trends

Nurse Practitioner/Physician Assistant, Virtual Clinical Support

• Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks.
• Manages an active calendar of appointments.
• Completes expense reports.
• Arranges complex and detailed travel plans, itineraries and agendas.
• Compiles documents for meetings.
• Prepares detailed itineraries for the Executive Team, including important numbers, locations and contact names.
• Prepares monthly projected schedules for the Executive Team.
• Makes reservations and travel coordination for the Executive Team’s air travel, ground transportation, and lodging.
• Manages the complete expense reporting lifecycle for the Executive Team.
• Offers on-demand assistance with invoice processing tasks.
• Ensures that the Executive Team is provided with briefing materials for each event.
• Communicates with internal and external parties on the Executive Team’s behalf.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Team.
• Prioritizes conflicting matters and handles them expeditiously.
• Maintains the confidentiality of sensitive company information.
• Works closely with the Executive Team members to keep them well informed of upcoming commitments.

• Provide exceptional patient care through health assessments, physical exams, and reviewing medical histories
• Conduct therapeutic procedures including injections, immunizations, suturing, and managing wounds and infections
• Deliver patient-focused care through both in-person and telemedicine visits, treating a broad range of urgent care illnesses and injuries
• Act as a clinical leader for providers and clinic staff, especially when the Practice Manager is not onsite
• Mentor and support new graduate providers as well as allied healthcare professionals

Lead Physician Assistant – Urgent Care, Virtual Care

• Coordinate with vendors, contractors, and site teams on scheduling, access, and logistics
• Track and manage open construction tasks and work items in Jira
• Source, book, and follow up with service vendors (cleaning, inspections, deliveries)
• Monitor site progress and flag blockers or scheduling conflicts proactively
• Assist with permit tracking, punch lists, and closeout documentation
• Conduct or coordinate periodic site visits at Maine-based locations
• Manage calendar, scheduling, and meeting coordination for the Director of Field Operations
• Draft and send routine correspondence and follow-ups on behalf of leadership
• Organize and maintain project documentation, records, and vendor contacts
• Prepare summaries, status updates, and briefing materials
• Handle expense tracking and corporate card reconciliation

Construction Administrator – Executive Assistant

• Provide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones.
• Serve as a strategic gatekeeper for the VP’s time, using judgment to appropriately sequence, prioritize, and resolve competing demands.
• Prepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups.
• Anticipate needs and resolve issues independently to support effective executive decision-making.
• Coordinate leadership meetings, working sessions, and cross-functional forums, including agenda development, material consolidation, note-taking (as needed), and action-item tracking.
• Manage end-to-end logistics for high-stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow-ups.
• Ensure timely flow of information between the VP, direct reports, peers, and stakeholders.
• Act as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders.

Executive Admin

• Provides administrative and business support to the organization in order to achieve operational goals
• Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment
• Serves as office coordinator for the department and manages the departmental operating budget
• Relieves executive of complex details and advanced administrative duties
• Attends meetings of committees/boards and communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information
• Coordinates scheduling, meeting coordination, and project implementation.

Executive Assistant II

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner – Virtual Health Assessment Team

• Provide high-energy, proactive, and efficient executive administrative support to one US-based CEO organization leader
• Calendar management: Manage scheduling across multiple time zones, understanding the executive’s priorities and preferences
• Travel arrangements: Arrange, book, and manage domestic and international travel
• Event/meeting planning: Plan and coordinate events and meetings hosted by the executive
• Expense management: Submit executive expenses in line with corporate guidelines
• Other administrative tasks: Purchase items or gifts for the team and perform other tasks as needed

• Plays a critical role in ensuring the efficiency and effectiveness of the Executive Vice President level.
• Provides high-quality administrative, logistical, and operational support that enables the assigned Executives to focus on strategic priorities.
• Manages day-to-day scheduling, meeting coordination, travel arrangements, and information flow.
• Collaborates across departments to keep stakeholders aligned and informed.
• Contributes to a consistent, aligned, and service-oriented approach to supporting Executive Leaders.

• Act as a trusted partner and advisor to the executive, anticipating needs, proactively identifying risks, and addressing issues before they escalate.
• Own end-to-end calendar and time strategy, ensuring the executive’s time is aligned to business priorities and enterprise outcomes.
• Engage effective leadership forums, including agenda planning, pre-reads, and follow-up to ensure outcomes and accountability.
• Serve as a professional and reliable point of contact for senior internal and external stakeholders, representing the executive with credibility and discretion.
• Partner cross-functionally with HR, Finance, Legal, Communications, and other teams to enable efficient execution of executive priorities.
• Book and coordinate all travel including completing expenses report.

Executive Assistant – US Field

• Exercise strong judgment to provide high-level administrative and operational support to the leadership team, helping ensure priorities, schedules, and day-to-day operations run smoothly.
• Manage calendars, scheduling, travel arrangements, and administrative tasks on behalf of designated leaders.
• Coordinate meetings across internal and external stakeholders.
• Anticipate needs, proactively resolve scheduling and logistical challenges, and help leaders stay organized and focused.
• Support additional executives and team members as business needs evolve.
• Support effective communication and information flow across the organization.
• Review and organize inbound communications and requests.
• Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
• Track action items and follow-up commitments to ensure timely execution.
• Draft and coordinate professional communications on behalf of members of the leadership team.
• Support the execution of strategic initiatives and operational priorities across the company.
• Coordinate cross-functional projects and initiatives involving leadership, product, marketing, operations, and other teams.
• Manage timelines, deliverables, and stakeholder communications.
• Assist with board-level logistics, meetings, and supporting materials.
• Identify opportunities to improve workflows, streamline processes, and enhance operational efficiency.
• Support special projects and ad hoc initiatives as needed.
• Support the planning and execution of company events, customer programs, and marketing initiatives.
• Coordinate executive meetings, team offsites, customer events, conferences, webinars, and virtual programs.
• Manage logistics including registration, attendee communications, speaker coordination, travel arrangements, vendor relationships, and event operations.
• Assist with promotional activities across email, social media, and other communication channels.
• Support content organization, publication, and maintenance of educational resources, event materials, and related assets.
• Partner with marketing, product, and operations teams to ensure successful execution of programs and events.
• Contribute to building efficient and scalable processes that support a growing organization.
• Assist with budgeting, vendor management, and resource planning.
• Recommend and implement process improvements that reduce friction and increase efficiency.
• Help establish systems and workflows that support company growth and operational effectiveness.
• Other duties as needed to support the success of the organization.

• Performs a wide range of secretarial duties and coordinates unit/floor procedures to ensure professional and efficient operation of the department in providing quality patient care.
• Answers unit phones.
• Collaborates with health care team members and other departments.
• Schedules patient tests and appointments.
• Maintains all medical records.
• Initiates and tracks unit requests.
• Coordinates discharges, transfers, and admissions proactively to assure efficient operation and management of resources on the unit.
• Receives visitors and responds to needs of patients and family members.

Unit Secretary

• Manage complex, fast-moving calendars with a proactive approach, optimizing the executives' time and ensuring key projects progress smoothly.
• Maintain open, clear communication loops with the CCO and CMO, keeping leadership effortlessly informed and aligned in real time.
• Oversee intricate domestic and international travel logistics, ensuring seamless itineraries from start to finish.
• Join key leadership meetings to capture action items, organize all-hands and onsite events, and help facilitate quarterly business cadences.
• Engage with relevant Slack channels to help maintain team organization, share reminders, and keep regional teams connected.
• Partner with our Europe-based Workplace Experience team to keep the Boston office welcoming and functional, while organizing engaging local events that bring our Boston team together.

Executive Assistant jobs in Massachusetts

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Senior Client Placement Assistant

Executive Assistant III

Executive Assistant

Part-Time Executive Assistant

Senior Executive Assistant – President

Senior Executive Assistant – President

Medical Secretary

Nurse Practitioner/Physician Assistant, Virtual Clinical Support

Executive Assistant

Lead Physician Assistant – Urgent Care, Virtual Care

Construction Administrator – Executive Assistant

Executive Admin

Executive Assistant II

Nurse Practitioner – Virtual Health Assessment Team

Executive Assistant II

Executive Assistant

Executive Assistant – US Field

Executive Assistant

Unit Secretary

Executive Assistant