Executive Assistant

• Manage the Chief Commercial Officer’s and Chief People Officer’s respective calendars, meetings and schedules, proactively resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management.
• Partner closely with the Commercial Leadership Team to stay connected to key priorities, track decisions and action items, coordinate follow-through across stakeholders, and help drive execution of critical initiatives.
• Research, coordinate and secure domestic and international travel arrangements while managing receipts for reimbursement.
• Serve as a member of the Administrative team, actively participating in and contributing to team meetings by suggesting agenda topics, leading or engaging in discussion topics, and collaborating with peers for coverage.
• Demonstrate sound decision-making to efficiently manage calendar activities in a manner that maximizes executives’ time, anticipates their needs and allows sufficient time for proper meeting preparation and debrief.
• Assist with new hire onboarding and team expansion that will include Boston based employees, in addition to field/remote employees.
• Act as a trusted advisor with a high degree of tact, diplomacy, judgment, and discretion at all employee levels, while handling sensitive information with confidentiality and the utmost integrity.
• Execute end-to-end logistics for functional onsite and offsite meetings.
• Coordinate the execution, tracking, and electronic filing of confidentiality agreements, ensuring compliance requirements are met for external stakeholders and meeting attendees.
• Assist with special projects, perform required research and maintain records, as required.

• Provide administrative support, including directing incoming calls and visitors, scheduling meetings and conference calls
• Proactively managing emails and calendars, arranging travel, managing and prioritizing phone messages and correspondence, and processing expenses
• Provide leverage for executives by following up where appropriate on calls, emails, etc
• Manage logistics for internal and external meetings
• Follow up on contacts made by executives and support the cultivation of ongoing relationships
• Support executives in preparing for presentations, speeches, press events, and general meetings
• Demonstrate independent judgement and move activities/efforts forward on your own when possible

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow‑up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off‑sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with expense reporting, procurement requests, and other administrative processes.
• Identify opportunities to improve administrative processes and support operational efficiency.
• Document handling: Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures.
• Records management: Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva.
• Compliance/admin: Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination.

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
• Serve as a key point of contact for leaders, managing communications and prioritizing requests.
• Support planning and execution of leadership meetings, events, and off-sites.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with expense reporting, procurement requests, and other administrative processes.
• Identify opportunities to improve administrative processes and support operational efficiency.

• Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs
• Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff
• May coordinate associated medical office activities and assigned staff
• Transcribes medical reports for physicians from dictation
• Produces correspondence, reports, memos, etc...
• Schedules and coordinates patient visits and medical procedures
• Greets visitors and/or patients

Senior Medical Administrative Secretary – Surgical ASG

• Manage front desk operations in a healthcare setting
• Assist patients with scheduling and inquiries
• Maintain patient records and ensure smooth office workflow

Medical Secretary – Front Desk

• Types a variety of memos, manuscripts, correspondence, reports, minutes, schedules, and forms
• Maintains billing for surgical workload and outside vendors
• Answers telephone, screens calls, refers to the appropriate individual or takes messages
• Performs data entry from the transcription of surgical pathology and autopsy reports
• Maintains the inventory of office supplies
• Maintains records for the department according to all regulatory agencies and departmental policies and procedures
• Maintains records of journals and books contained in the Pathology Library
• Sends out surgical specimens for special testing and records information
• Opens and distributes departmental mail daily
• Determines appropriate SNOMED and ICD9 codes for Pathology specimens
• Reports to Lead Pathology Secretary and Lab Administrator

Medical Secretary, Front Desk

• Greet patients in person and over the phone in a courteous and professional manner
• Schedule, confirm, and manage patient appointments using electronic health records (EHR) systems
• Register new patients and update existing patient information
• Handle incoming calls, messages, and faxes, ensuring timely communication between patients and providers
• Process insurance information and verify eligibility
• Collect co-pays and process payments
• Maintain organized and confidential patient records
• Prepare and manage correspondence, reports, and medical documents
• Coordinate referrals to specialists and follow up on authorizations
• Support medical staff with administrative tasks as needed
• Maintain a clean and welcoming front desk and waiting area

• Provide direct administrative and project management support to CEO, COO, and CFO
• Manage schedules and arrange meetings
• Create presentations and documents
• Track action items and manage communications with stakeholders
• Supervise the Executive Assistant team
• Prepare Board meeting books and reports

Senior Lead Executive Assistant

• Provide high-level executive administrative support to the Vice President of Caremark Trade Relations
• Proactively manage and coordinate the VP’s daily schedule, calendar, contacts, and high volume of communications
• Arrange and schedule internal and external meetings
• Execute complex meeting and event preparation
• Arrange domestic and international travel and all related accommodations

Executive Assistant – Caremark Trade Relations

• Coordinate meetings end-to-end, including agendas, logistics, and minutes, while supporting editorial board sessions (travel, catering, and event setup)
• Provide high-level administrative support to Directors and leadership, including calendar management, expense filing, and cross-functional troubleshooting
• Maintain organizational data (org charts, employee lists, contacts) and support Critical Author processes for leadership
• Manage project approvals and workflows, including executive-level coordination up to MD and CEO
• Act as systems liaison/administrator, supporting contract tools, access management (new hires/leavers), and vendor contract renewals
• Lead onboarding coordination, including scheduling, training plans, and new hire support
• Oversee operational processes including purchase orders, payments, pricing/print runs, and contributor agreements
• Support cross-functional coordination (marketing, awards, GDPR/privacy compliance) and process improvements; work with colleagues to identify and trial new ways of working (including AI tools)

• Provide strategic and tactical support to three senior executives
• Optimize capacity and proactively anticipate needs
• Exercise sound judgment in a fast-moving, high-performance environment
• Help executives leverage administrative support
• Provides lighter administrative support to other teams (scheduling, travel coordination, expense management)
• Reports to the EA Manager while aligning daily priorities with executives

• manage communications and perform a variety of administrative and organizational tasks to promote effective and efficient operation of the organization
• attend calls and meetings; capture actions and maintain action list to ensure timely completion
• coordinate preparation of materials and pre-briefings ahead of meetings, when appropriate
• proactively identify ways to enable greater productivity and efficiency in role
• generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
• coordinate domestic/complex international travel arrangements and prepare expense reports
• coordinate and host customer and supplier visits and employee engagement meetings
• maintain comprehensive calendar management, including scheduling and prioritizing meetings
• coordinate weekly and monthly reports and as needed
• assist in directing work, assigning and outlining tasks; establish follow-up system to ensure deadlines are met
• establish knowledge of the Raytheon Digital Leadership Team members and facility locations
• ability to work overtime and travel as required

Executive Assistant to Senior Director, Data, Analytics, & AI

• Provides executive administrative support services
• Scheduling coordination, document preparation and distribution
• Coordinates meetings and makes travel arrangements
• Resolves complex inquiries and ensures smooth office operations
• Monitors status of delegated items to ensure closure

• Performs secretarial and administrative support services for assigned physicians/faculty/medical service line chiefs
• Transcribes medical reports for physicians from dictation
• Proof reads/edits manuscripts, grant applications, academic and professional papers
• Composes, or selects standard form letters for physicians’ response to routine inquiries
• Registers patients for each patient visit, utilizing computer-based patient registration/scheduling system

Senior Secretary, Medical Administration – Surgical ASG Float

• Serve as a trusted business partner and gatekeeper for two senior executives.
• Anticipate needs, prioritize competing demands, and proactively resolve issues.
• Handle sensitive matters with the highest level of confidentiality and professionalism.
• Proactively manage complex calendars across multiple time zones.
• Schedule virtual and in-person meetings; confirm attendee availability and correct time-zone alignment.
• Prepare and distribute agendas and materials in advance for select meetings; track follow-ups and next steps.
• Independently plan and manage domestic travel, including flights, hotels, ground transportation, and logistics.
• Liaison with regional teams to ensure smooth travel logistics.
• Manage visas, passport renewals, and international travel requirements.
• Submit and track expense reports; proactively collect receipts and ensure policy compliance.
• Plan and execute department events, offsites, and onsite meetings.
• Monitor invoices and partner with Finance to ensure timely processing.

• Provide high-level administrative support and assistance to the CCO and other assigned Commercial team leadership.
• Manage the CCO's calendar, including scheduling meetings, resolving conflicts, and ensuring timely preparation for all engagements.
• Draft, review, and distribute correspondence, memos, reports, and other documents on behalf of the CCO.
• Prioritize and manage incoming communications, summarizing and routing as appropriate.
• Arrange travel and accommodations for the CCO and Commercial team members.
• Attend meetings on behalf of the CCO, taking notes, drafting follow-ups and recording action items.
• Prepare presentation materials, communication templates, and briefing documents for internal and external use.
• Maintain confidentiality of sensitive business and personnel information.
• Lead the development and execution of ClimeCo’s robust conference and event presence, including booth coordination, travel logistics, and brand marketing awareness.
• Plan, coordinate, and execute Commercial team events including client entertainment, team offsites, and networking functions.

Executive Assistant, Marketing Coordinator

• provide sophisticated administrative support for the Enterprise Clouds Infrastructure and Operations leader
• handle and prioritize complex executive calendars across Fidelity
• coordinate travel, prioritize expense reports, and process invoices
• provide support in various administrative projects, assisting executives by taking ownership for complex details and executing independently
• initiate resolution of sophisticated problems and inefficiencies
• maintain strict confidentiality and possess a detailed knowledge of the Executive’s span of control and company policies and procedures
• work with spreadsheets, databases, and word processing software packages to support executives by crafting quality presentations, reports and current data and information
• partner on agenda and presentation creation for leadership, all-hands and other key team meetings
• prepare and format critical documents

Senior Executive Assistant

• Provide comprehensive administrative support to CEO, CTO, and CRO
• Manage executive calendar, schedule, travel coordination, inbox triage, and expense tracking
• Serve as a gatekeeper and first point of contact for incoming communications
• Facilitate cross-functional communication and coordination between leadership team members
• Manage logistics for events, conferences, and speaking engagements

• Manage day to day schedules for executives
• Coordinate internal and external meetings
• Proactively manage calendar priorities
• Book domestic and international travel
• Assist with food orders and business-related meetings

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