Executive Assistant

Drug Hunter

Executive Assistant supporting Drug Hunter, a biotech knowledge base company. Providing high-level administrative and operational support to leadership and managing strategic initiatives.

Posted 6/17/2026full-timeBoston • Massachusetts • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Exercise strong judgment to provide high-level administrative and operational support to the leadership team, helping ensure priorities, schedules, and day-to-day operations run smoothly.
Manage calendars, scheduling, travel arrangements, and administrative tasks on behalf of designated leaders.
Coordinate meetings across internal and external stakeholders.
Anticipate needs, proactively resolve scheduling and logistical challenges, and help leaders stay organized and focused.
Support additional executives and team members as business needs evolve.
Support effective communication and information flow across the organization.
Review and organize inbound communications and requests.
Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
Track action items and follow-up commitments to ensure timely execution.
Draft and coordinate professional communications on behalf of members of the leadership team.
Support the execution of strategic initiatives and operational priorities across the company.
Coordinate cross-functional projects and initiatives involving leadership, product, marketing, operations, and other teams.
Manage timelines, deliverables, and stakeholder communications.
Assist with board-level logistics, meetings, and supporting materials.
Identify opportunities to improve workflows, streamline processes, and enhance operational efficiency.
Support special projects and ad hoc initiatives as needed.
Support the planning and execution of company events, customer programs, and marketing initiatives.
Coordinate executive meetings, team offsites, customer events, conferences, webinars, and virtual programs.
Manage logistics including registration, attendee communications, speaker coordination, travel arrangements, vendor relationships, and event operations.
Assist with promotional activities across email, social media, and other communication channels.
Support content organization, publication, and maintenance of educational resources, event materials, and related assets.
Partner with marketing, product, and operations teams to ensure successful execution of programs and events.
Contribute to building efficient and scalable processes that support a growing organization.
Assist with budgeting, vendor management, and resource planning.
Recommend and implement process improvements that reduce friction and increase efficiency.
Help establish systems and workflows that support company growth and operational effectiveness.
Other duties as needed to support the success of the organization.

Requirements

What you’ll need

5–8+ years supporting senior executives (CEO/Founder preferred) in a fast-paced, high-growth environment.
Exceptional time management, prioritization, and multitasking abilities.
Outstanding written and verbal communication; able to convey professionalism and clarity on behalf of the CEO.
Proficient with productivity tools and automations (Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, LLMs).
Comfortable adopting new tools quickly.
Trusted to handle confidential information and represent the Leadership team with maturity and professionalism.
Thrives in a dynamic environment; able to pivot priorities quickly while maintaining attention to detail.
Resourceful, proactive, and solutions-oriented mindset.
Collaborative, positive, and aligned with the company’s values and mission.

Benefits

Comp & perks

Competitive salary, variable compensation, and equity
Broad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan
Short-term disability and long-term disability insurance
Cancer and critical illness coverage
Up to 14 weeks paid parental leave (after 1 yr tenure) and childcare FSA plan
401(k) + employer match (3-5%)
Home office set up stipend for fully remote employees
Learning and development support
Generous and flexible vacation and leave policies

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

time managementprioritizationmultitaskingadministrative supportproject managementworkflow improvementbudgetingvendor managementevent planningprocess improvement

Soft Skills

strong judgmentproactiveresourcefulsolutions-orientedcollaborativepositive attitudeprofessional communicationattention to detailadaptabilityorganizational skills