Construction Administrator – Executive Assistant

Reframe Systems

Construction Administrator supporting field operations and executive leadership at Reframe Systems. Managing vendor logistics and providing executive support in a hybrid role.

Posted 6/26/2026part-timeAndover • Massachusetts • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Coordinate with vendors, contractors, and site teams on scheduling, access, and logistics
Track and manage open construction tasks and work items in Jira
Source, book, and follow up with service vendors (cleaning, inspections, deliveries)
Monitor site progress and flag blockers or scheduling conflicts proactively
Assist with permit tracking, punch lists, and closeout documentation
Conduct or coordinate periodic site visits at Maine-based locations
Manage calendar, scheduling, and meeting coordination for the Director of Field Operations
Draft and send routine correspondence and follow-ups on behalf of leadership
Organize and maintain project documentation, records, and vendor contacts
Prepare summaries, status updates, and briefing materials
Handle expense tracking and corporate card reconciliation

Requirements

What you’ll need

Experience in construction administration, project coordination, or a related field
Strong organizational skills with high attention to detail
Comfortable working independently and managing competing priorities
Proficient with project management tools (Jira or similar) and Google Workspace
Clear, professional written and verbal communication
Familiarity with construction drawings, specs, or official documentation (Preferred)
Background in executive or administrative support (Preferred)
Experience with expense platforms (Ramp or similar) (Preferred)
Comfort working in a fast-moving startup environment (Preferred)

Benefits

Comp & perks

Flexible, part-time schedule with meaningful visibility into the business
Hybrid role, primarily remote with on-site presence
Opportunity to grow with the company as we scale

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

construction administrationproject coordinationpermit trackingexpense trackingcorporate card reconciliationconstruction drawingsconstruction specificationsproject management

Soft Skills

organizational skillsattention to detailindependent workmanaging competing prioritieswritten communicationverbal communication