Reframe Systems

Executive Assistant

• Coordinate with vendors, contractors, and site teams on scheduling, access, and logistics
• Track and manage open construction tasks and work items in Jira
• Source, book, and follow up with service vendors (cleaning, inspections, deliveries)
• Monitor site progress and flag blockers or scheduling conflicts proactively
• Assist with permit tracking, punch lists, and closeout documentation
• Conduct or coordinate periodic site visits at Maine-based locations
• Manage calendar, scheduling, and meeting coordination for the Director of Field Operations
• Draft and send routine correspondence and follow-ups on behalf of leadership
• Organize and maintain project documentation, records, and vendor contacts
• Prepare summaries, status updates, and briefing materials
• Handle expense tracking and corporate card reconciliation

Construction Administrator – Executive Assistant