Assistant

• Collect, sort, organize, and prepare confidential documents for secure shredding.
• Operate shredding equipment safely and in accordance with company procedures.
• Handle confidential client information with the highest level of discretion and professionalism.
• Move, lift, and transport boxes of files, office supplies, and equipment as needed.
• Organize file storage areas and assist with records management projects.
• Maintain clean and organized storage rooms, workspaces, and common areas.
• Assist with office moves, furniture setup, and other general labor tasks.
• Support administrative and operations teams with miscellaneous projects as assigned.
• Follow all company safety policies and procedures.
• Perform other duties as assigned to support office operations.

Part-Time General Labor & Shredding Assistant supporting confidential document management

Part-Time General Labor, Shredding Assistant

Part-Time General Labor & Shredding Assistant at RMW Accounting providing operational support for document shredding and office maintenance. Collaborating with teams to ensure a safe and organized workspace.

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

Assistant Wedding Coordinator assisting Lead Planners in executing wedding events

Assistant Wedding Coordinator

Assistant Wedding Coordinator at Leigh & Co. Events supporting Lead Planners in managing wedding setups and guest experiences on event days.

• Assisting the nursing staff in receiving, caring for and transporting patients to and from the perioperative region
• Cleaning and maintaining patient care equipment and providing supplies and equipment as needed
• Participating in quality control and assurance activities
• Performing housekeeping/stocking duties to maintain a clean, safe work environment

Operating Room Assistant assisting nursing staff in patient care tasks

Operating Room Assistant

Operating Room Assistant at Stanford Health Care responsible for patient transport and equipment maintenance. Collaborating effectively with nursing staff and adhering to safety standards and protocols.

• Oversee the field construction process
• Coordinate subcontractor work in areas including framing, roofing, concrete, HVAC, electrical, and plumbing
• Responsible for quality, schedule, and performance for assigned trades/sections of the project
• Conduct inspections, prepare punch lists, and ensure satisfactory completion
• Schedule and inventory deliveries of materials
• Coordinate trash dumpster deliveries and order rented equipment
• Assess construction status to determine order of completion
• Schedule third-party and city inspections
• Maintain and enforce safety policies
• Help prepare as-built information and maintain schedules

Assistant Superintendent overseeing field construction processes for multifamily communities

Assistant Superintendent

Assistant Superintendent overseeing field construction processes and subcontractor coordination for multifamily communities. Ensuring quality, schedule adherence, and safety compliance in Southern California locations.

• Provide support to the Superintendent by overseeing the field construction process
• Coordinate subcontractor work in all areas as assigned by the Superintendent
• Act as a representative and advocate of JPI’s Culture and Guiding Principles
• Oversee the management of safety of the project, ensuring that all safety measures are implemented daily
• Ensure all project goals are met and schedules are created along with Superintendent
• Supervise and delegate work to the positions of Assistant Superintendent, Punch Carpenters and Laborers
• Serve as the Superintendent whenever the Superintendent is not available

Lead Assistant Superintendent overseeing field construction process for multifamily projects

Lead Assistant Superintendent

Lead Assistant Superintendent overseeing field construction process at JPI, a real estate developer. Coordinating subcontractors and ensuring project safety and quality standards are met.

• Successful candidates will be skilled communicators and able to empathize with clients while gathering necessary information.
• Case assistants must be detail oriented and organized, professional, reliable, and capable of multitasking and managing several time-critical projects under tight deadlines.
• Management of electronic information, document management, and document review.

Case Assistant supporting the Fire Damages team at Singleton Schreiber, LLP

Case Assistant

Case Assistant supporting the Fire Damages team at Singleton Schreiber, LLP. Responsible for client communication, document management, and case support tasks.

• Respond to Technical Support Service Desk issues related to employee workstations, printers, networking, mobile devices, etc.
• Log and maintain Technical Support Service Desk tickets using the company help desk platform.
• Proactively monitor and maintain networks across all company locations.
• Maintain user workstations for maximum reliability and uptime.
• Monitor and maintain the company ERP system to ensure maximum uptime for all users.
• Support and maintain the company's Windows server environment.
• Assist with monitoring, maintenance, and configuration of the company VoIP phone system.
• Set up new users on all necessary IT-related tools.
• Provide end-user training, including new user orientation and support for technology rollouts.
• Support special projects to ensure proper installation and configuration in a timely manner.
• Ensure all company IT inventory is up to date with current software/hardware versions and assist with upgrades.
• Maintain inventory lists of all IT-related assets across company locations.
• Develop and distribute "how-to" setup guides to help employees resolve common technical issues.

IT Services Assistant ensuring optimal performance of company IT systems

Information Systems Assistant

IT Services Assistant responsible for maintaining and supporting company IT systems. Involved in troubleshooting, user training, and ensuring system reliability, supporting our HVAC distribution business.

Case Assistant managing client information for the Fire Damages team

Case Assistant managing client information and document review for Singleton Schreiber's Fire Damages team. Requires proficiency in case management software and Microsoft Suite, and strong communication skills.

• Prepare, organize, and maintain camera packages for productions.
• Assist with camera setup, breakdown, and equipment transportation.
• Manage media cards, batteries, monitors, and camera accessories during shoots.
• Support camera department workflows on set, including lens changes, camera moves, and equipment troubleshooting.
• Maintain camera inventory and track equipment condition, repairs, and replacements.
• Assist with camera prep, testing, and quality control prior to shoot days.
• Ensure proper storage, organization, and cleanliness of camera gear and related equipment.
• Coordinate equipment pickups, returns, and vendor interactions as needed.
• Support production teams with technical and operational needs during shoots.
• Stay informed on emerging camera technologies, equipment, and production techniques.

Camera Assistant Intern supporting Creative Production team at Golden Pet Brands

Camera Assistant Intern

Camera Assistant Intern supporting the Creative Production team. Helping maintain and operate camera equipment across productions for Golden Pet Brands.

• Assist clients with selecting and booking hotel accommodations
• Provide accurate information on hotel options, amenities, pricing, and availability
• Respond to client inquiries via phone, email, and online platforms in a timely and professional manner
• Maintain accurate records of client interactions and bookings
• Collaborate with team members to ensure a smooth client experience
• Stay informed on travel trends and hotel offerings
• Participate in virtual training sessions and team meetings

Scheduling & Booking Assistant at a travel planning company

Scheduling & Booking Assistant – Entry Level

Scheduling & Booking Assistant helping clients secure hotel accommodations at a travel planning company. Focused on customer service and providing a seamless booking experience.

• Support the Director of Merchandising in developing and executing seasonal clothing assortments aligned with SKIMS' brand and business objectives.
• Analyze weekly sales, inventory, and customer trends to provide insights that support assortment and merchandising decisions.
• Submit and manage purchase orders (POs), ensuring accuracy and timely communication with cross-functional partners and vendors.
• Partner with Design, Product Development, Planning, and Production teams to track product development milestones and key deliverables.
• Maintain accurate assortment information, product data, pricing, and merchandising documentation throughout the product lifecycle.
• Prepare reports, assortment recaps, and presentations for seasonal reviews and cross-functional meetings.
• Conduct competitive research to identify market trends and opportunities within the apparel category.

Assistant Merchant supporting seasonal clothing assortments at SKIMS

Assistant Merchant – Clothing

Assistant Merchant supporting seasonal clothing assortments at SKIMS. Executing merchandising strategies and analyzing customer trends for business growth.

• Searching for opportunities on various websites daily
• Updating project descriptions, resumes, and general qualifications required for marketing
• Reviewing RFPs/RFQs/Bids to identify basic proposal requirements
• Tracking proposal status by updating internal tracing tools
• Assisting the Marketing Department leads with writing, editing, and proofreading proposal content to ensure proper messaging
• Completion of proposal forms
• Performing proposal closeout by pulling new information for future use
• Assist in the development of presentations for Short List Interviews, and Industry Presentations

Entry level Proposal Assistant supporting marketing efforts at Davenergy Solutions

Proposal Assistant

Entry level Proposal Assistant supporting marketing efforts and proposal coordination at Davenergy Solutions. Involves tracking proposals and assisting in the development of presentations.

• Answer incoming calls and communicate with clients and the general public with respect, courtesy, empathy, patience, positive problem-solving, and a composed demeanor.
• Interact with callers in a trauma-informed manner respectful of callers’ diverse identities.
• As part of a team, screen a heavy volume of telephone calls from individuals asking for assistance with disability related legal issues.
• Gather and record information from callers to determine appropriate call routing or referrals.
• Act as a communication link between callers and internal teams.
• Use clear written and verbal communication to share information and ensure callers are connected to the appropriate unit or resource.
• Use multiple database systems simultaneously, including phone software, SharePoint, case file database, and other Microsoft applications, including Teams and Outlook calendars.
• Stay up to date with changes to DRC policies and procedures, services, available resources, and other relevant programs.
• Provide reasonable accommodation assistance to consumers with disabilities, as needed.
• Perform other duties as assigned.

Intake Assistant at Disability Rights California handling legal assistance calls.

Intake Assistant

Intake Assistant at Disability Rights California answering legal assistance calls and connecting individuals to resources. Provide support and gather information for disability-related inquiries in a remote setting.

• Manage operational support, including invoice processing, premium inventory monitoring, and meeting coordination with internal and external partners.
• Communicate direct mail program activities, performance results, and benchmark reporting to internal stakeholders.
• Maintain direct marketing documentation.
• Support the execution of direct mail and integrated fundraising campaigns, including production coordination, copy asset management, and timeline tracking.
• Assist in the management of cross-functional workflows with internal teams, vendors, and partners to ensure timely campaign delivery.
• Partner with Development Operations to maintain gift processing procedures, and data entry standards.
• Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Direct Response Assistant supporting fundraising efforts for Earthjustice

Direct Response Assistant

Direct Response Assistant at Earthjustice providing support for fundraising campaigns and operational tasks. Collaborating with internal teams and external partners to ensure efficient project execution.

• Support grants managers by preparing, compiling, and printing client materials; verifying compliance; and generating grant documents and payments — with careful attention to accuracy and process at every step.
• Input grant information into the grants management database and other systems with a high degree of precision, including verifying grantee eligibility and contact information.
• Maintain organized, complete digital client files, including grant agreement documentation.
• Host onsite client meetings; update and maintain meeting schedules; take meeting minutes as needed — representing the team with professionalism and care.
• Coordinate logistics for on-site and off-site meetings, including space rental, catering, travel arrangements, technology setup, and room preparation — managing each detail reliably so nothing falls through the cracks.
• Manage a shared inbox to respond to technical support inquiries from applicants across all clients; assist with maintenance of client websites.
• Manage and track assigned tasks using team project management tools (e.g., Asana), including updating task status, communicating progress, and collaborating with team members to ensure deadlines are consistently met.
• Proactively seek opportunities to support team members; work with your supervisor to monitor workload and capacity, and step in where the team needs you most.
• Assist the Operations Department with facilities and office management as needed.
• Participate in Grants Management team meetings and professional development opportunities; assist grants management and operations staff as requested.

Grants Assistant managing grant lifecycle for client foundations

Grants Assistant

Grants Assistant supporting the end-to-end grant lifecycle for client foundations. Collaborating with team on various grant management tasks in a hybrid remote setting.

• Assist in day-to-day operation of the store remotely
• Review flow of appointments, proper breaks and time off
• Assist in Scheduling tasks
• Accurately book, change and cancel appointments
• Explain clearly detailed descriptions of treatments, memberships, packages, services, facility features and hours of operation
• Answer the phone within three rings
• Handle guests’ questions and concerns professionally and courteously through email or phone call
• Assist in all areas of wellness sanctuary operation as requested by management
• Review daily close out and time clock reports
• Properly track time off schedules and assist in efficiencies of practitioner and front desk schedules
• Manage store inventory and supplies; keep all store records and inventory organized
• Special projects as assigned

Operations Assistant at wellness sanctuary managing remote daily operations

Operations Assistant

Operations Assistant at wellness sanctuary managing remote daily operations including appointments, inventory, and customer inquiries. Responsible for ensuring efficient operations and guest satisfaction.

• Responsible for performing daily work requirements to achieve established objectives of the program.
• Perform duties in safe and sanitary manner, using food handling and proper preparation techniques.
• Perform proper safety procedures for all equipment used in a kitchen.
• Proper cleaning and sanitizing all food preparation areas according to established standard of hygiene.
• Wash and appropriately store all cooking appliances, instruments, utensils, cutting boards, and dishes.
• Sweep and mop the kitchen floors and dining room, wipe down kitchen walls.
• Maintain stock and inventory.
• Prepare sandwiches.
• Assist Cooks with the preparation of meal ingredients, which includes washing, cleaning, peeling, cutting, and chopping fruit, vegetables, poultry, and meat.
• Assist with unloading of delivered food supplies.
• Organize and correctly store food supplies.
• Promptly transfer meal ingredients from storage areas to the kitchen per the Cook’s instructions.
• Help set up and serve the food line, take food trays to the Handicapped and bus tables.
• Perform related duties as assigned.

Kitchen Assistant Intern supporting meal preparation and delivery at Volunteers of America

Kitchen Assistant Intern, Part-Time

Kitchen Assistant Intern preparing and delivering meals for vulnerable populations at Volunteers of America. Engaging in kitchen duties and maintaining hygiene standards.

• Maintaining knowledge of all current requirements for families receiving subsidized services in accordance with the Education Code, the California Department of Education’s Title 5 regulations and funding terms and conditions, Community Care Licensing Title 22 regulations and administrative requirements, and Head Start performance standards;
• Assisting with scheduling parents for enrollment or recertification appointments at school sites or virtually;
• Providing timely outreach and support to families in the enrollment or recertification process by offering clear guidance, consistent communication, and follow-up in alignment with procedures, while ensuring the database is accurately and promptly updated to reflect each family’s status and outcomes;
• Accurately completing required monthly and weekly reports in a timely manner;
• Collaborating with education staff in matters related to enrollment, attendance, and parent communication;
• Reviewing and managing attendance according to policies and procedures for assigned caseload;
• Providing general clerical support to department staff;
• Providing phone support during assigned call queue periods, ensuring families are promptly connected to the right personnel or department;
• Assisting the enrollment supervisor, enrollment manager, and center-based enrollment director as needed;
• Actively participating in all training provided by the organization and department;
• Build strong rapport with enrolled families, new families, and external social services agency personnel;
• Bringing a team-oriented, collaborative, and positive attitude to the Center-based Enrollment Department;
• Reading and implementing all organization and program policies and procedures;
• Performing other duties as assigned.

Enrollment Assistant supporting families with enrollment processes at Options for Learning

Enrollment Assistant

Enrollment Assistant supporting families with enrollment processes at Options for Learning. Assisting with inquiries and maintaining accurate records in a supportive environment.

• Organize and schedule events for your department
• Make travel plans and schedule appointments
• Provide administrative support to guide and direct business initiatives
• Work in a fast-paced environment with little supervision

Administrative Assistant supporting DaVita's business initiatives

Integrated Care Assistant

Administrative Assistant supporting business initiatives at DaVita. Organizing events and providing administrative support in a fast-paced environment.

• Manage the Sample Lifecycle: Oversee physical and digital samples for Merchandising and Business Development needs. Coordinate the requesting, tracking, receiving, setup, and archiving of samples for internal reviews and major retail presentations
• Assist with Milestone Meeting Prep: Organize physical samples and help build presentation decks to ensure the team is fully prepared for critical milestone meetings and wholesale partner pitches
• Lead Item Setup & Partner Data Operations: Execute precise item setup and maintain product data sheets across wholesale retail accounts. Assist with the organization, tracking, and auditing of partner compliance documentation
• Support Wholesale Channel Initiatives: Collaborate with the Business Development and Merchandising teams to assist with seasonal project preparation across key wholesale programs
• Ensure Product & Data Accuracy: Cross-reference product data sheets against physical samples to ensure accuracy before items are approved for production or shipped to partners

Wholesale Assistant supporting product strategy in the retail sector

Wholesale Assistant

Wholesale Assistant overseeing sample lifecycle and product setup for major retail partners. Collaborating with teams to ensure accurate product representation in retail spaces.

Assistant jobs in California

See all jobs on JobTailor

Part-Time General Labor, Shredding Assistant

Assistant Wedding Coordinator

Operating Room Assistant

Assistant Superintendent

Lead Assistant Superintendent

Case Assistant

Information Systems Assistant

Case Assistant

Camera Assistant Intern

Scheduling & Booking Assistant – Entry Level

Assistant Merchant – Clothing

Proposal Assistant

Intake Assistant

Direct Response Assistant

Grants Assistant

Operations Assistant

Kitchen Assistant Intern, Part-Time

Enrollment Assistant

Integrated Care Assistant

Wholesale Assistant