Grants Assistant

Foundation Source

Grants Assistant supporting the end-to-end grant lifecycle for client foundations. Collaborating with team on various grant management tasks in a hybrid remote setting.

Posted 7/17/2026full-timeSan Francisco • California • 🇺🇸 United StatesJunior💰 $35 - $37 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and detail-oriented capabilities in managing grant documentation and client communications, while effectively utilizing project management tools to ensure timely task completion. Exhibits excellent interpersonal skills and a collaborative approach in supporting team dynamics within the nonprofit sector.

Highest-signal resume keywords

Grants ManagementAdministrative ExperienceMicrosoft Office ProficiencyProject Management ToolsInterpersonal Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Grants Management DatabaseData EntryDocument PreparationTask ManagementMeeting Coordination

Soft Skills

Detail-OrientedCollaborative Team PlayerCustomer Service SkillsProfessional CommunicationProblem-Solving

Tools & Technologies

AsanaMicrosoft OfficeDatabase Programs

Industry Keywords

PhilanthropyNonprofit SectorClient ManagementMeeting LogisticsCommunity Engagement

About the role

Key responsibilities & impact

Support grants managers by preparing, compiling, and printing client materials; verifying compliance; and generating grant documents and payments — with careful attention to accuracy and process at every step.
Input grant information into the grants management database and other systems with a high degree of precision, including verifying grantee eligibility and contact information.
Maintain organized, complete digital client files, including grant agreement documentation.
Host onsite client meetings; update and maintain meeting schedules; take meeting minutes as needed — representing the team with professionalism and care.
Coordinate logistics for on-site and off-site meetings, including space rental, catering, travel arrangements, technology setup, and room preparation — managing each detail reliably so nothing falls through the cracks.
Manage a shared inbox to respond to technical support inquiries from applicants across all clients; assist with maintenance of client websites.
Manage and track assigned tasks using team project management tools (e.g., Asana), including updating task status, communicating progress, and collaborating with team members to ensure deadlines are consistently met.
Proactively seek opportunities to support team members; work with your supervisor to monitor workload and capacity, and step in where the team needs you most.
Assist the Operations Department with facilities and office management as needed.
Participate in Grants Management team meetings and professional development opportunities; assist grants management and operations staff as requested.

Requirements

What you’ll need

Minimum of one year of administrative experience in philanthropy and/or the nonprofit sector, or two years in any administrative capacity — with a track record of reliable, high-quality work
Highly organized and detail-oriented, with a methodical approach to managing tasks, documentation, and data from start to finish
Proven ability to follow through on responsibilities with accuracy and care, consistently meeting deadlines without sacrificing quality
Comfortable working within established systems and processes, and capable of managing multiple assignments while maintaining a steady, dependable pace
A collaborative team player who contributes positively to the work environment and steps in to support colleagues when needed
Excellent interpersonal and customer service skills, with a warm, professional, and tactful communication style across a range of stakeholders
Strong written communication skills, including the ability to draft clear, accurate correspondence and proofread materials with a careful eye
Proficiency in Microsoft Office and database programs, with the ability to learn new systems and apply them consistently
Comfortable and respectful when working with people from a range of backgrounds, including nonprofit board members, foundation staff, and grant applicants with diverse perspectives and lived experiences
Genuine interest in the Bay Area community and the nonprofit sector

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Foundation Source Website LinkedIn All Job Openings 201 - 500 employees As the nation’s largest provider of foundation management services, we’re a trusted source for philanthropic expertise. We invest in industry-leading technology for private foundations and offer a configurable suite of administrative, compliance and advisory solutions that meet you where you are in your philanthropic journey. Grants Assistant 🔥 19 minutes ago 🏢🏡 San Francisco – Hybrid 💵 $35 - $37 / hour ⏰ Full Time 🟢 Junior ✨ Assistant 🚫👨‍🎓 No degree required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Support grants managers by preparing, compiling, and printing client materials; verifying compliance; and generating grant documents and payments — with careful attention to accuracy and process at every step.
Input grant information into the grants management database and other systems with a high degree of precision, including verifying grantee eligibility and contact information.
Maintain organized, complete digital client files, including grant agreement documentation.
Host onsite client meetings; update and maintain meeting schedules; take meeting minutes as needed — representing the team with professionalism and care.
Coordinate logistics for on-site and off-site meetings, including space rental, catering, travel arrangements, technology setup, and room preparation — managing each detail reliably so nothing falls through the cracks.
Manage a shared inbox to respond to technical support inquiries from applicants across all clients; assist with maintenance of client websites.
Manage and track assigned tasks using team project management tools (e.g., Asana), including updating task status, communicating progress, and collaborating with team members to ensure deadlines are consistently met.
Proactively seek opportunities to support team members; work with your supervisor to monitor workload and capacity, and step in where the team needs you most.
Assist the Operations Department with facilities and office management as needed.
Participate in Grants Management team meetings and professional development opportunities; assist grants management and operations staff as requested. 🎯 Requirements
Minimum of one year of administrative experience in philanthropy and/or the nonprofit sector, or two years in any administrative capacity — with a track record of reliable, high-quality work
Highly organized and detail-oriented, with a methodical approach to managing tasks, documentation, and data from start to finish
Proven ability to follow through on responsibilities with accuracy and care, consistently meeting deadlines without sacrificing quality
Comfortable working within established systems and processes, and capable of managing multiple assignments while maintaining a steady, dependable pace
A collaborative team player who contributes positively to the work environment and steps in to support colleagues when needed
Excellent interpersonal and customer service skills, with a warm, professional, and tactful communication style across a range of stakeholders
Strong written communication skills, including the ability to draft clear, accurate correspondence and proofread materials with a careful eye
Proficiency in Microsoft Office and database programs, with the ability to learn new systems and apply them consistently
Comfortable and respectful when working with people from a range of backgrounds, including nonprofit board members, foundation staff, and grant applicants with diverse perspectives and lived experiences
Genuine interest in the Bay Area community and the nonprofit sector Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs