Accounts Payable

• The Accounts Payable Specialist is responsible for owning the full accounts payable cycle for an assigned portfolio of vendor accounts, from invoice receipt through payment and reconciliation.
• This role extends beyond invoice entry: the Specialist researches and resolves discrepancies, reviews vendor statements, supports payment processing, maintains accurate documentation, and assists with month-end close activities.
• The position also provides coverage across multiple AP functions, helping the department maintain consistent service levels during absences, high-volume periods, and process changes.
• This position supports the AP department's broader procure-to-pay function by contributing to process improvement efforts, participating in cross-training, and helping maintain consistent, well-documented AP procedures.
• Review, code, verify, and process vendor invoices, credit memos, expense reports, and payment requests, matching to purchase orders and receiving documentation when applicable.
• Own assigned vendor accounts from invoice receipt through payment and reconciliation, including researching and resolving discrepancies, statement issues, and disputed balances with vendors and internal departments.
• Maintain accurate vendor account records, ensuring transactions post to the correct vendor, location, general ledger account, and accounting period, and maintain complete documentation for audit and reporting purposes.
• Assist with ACH, check, virtual card, wire, and other payment processing activities.
• Prepare account reconciliations and journal entries, and support month-end and year-end close through accrual support, aging reviews, and reporting.
• Review employee travel and expense reports for accuracy, appropriate approvals, documentation, and policy compliance.
• Assist with vendor setup and vendor change requests in accordance with internal controls.
• Monitor assigned work queues and follow up on aging items, unresolved exceptions, vendor holds, and overdue tasks.
• Provide coverage across AP functions during absences, workload increases, and process transitions; participate in cross-training and document assigned processes to reduce single points of failure.
• Identify recurring issues and recommend improvements to invoice processing, payment controls, and internal workflows; support automation, paper-reduction, and other process improvement initiatives.
• Partner with purchasing, receiving, operations, and finance to improve the overall procure-to-pay process.
• Performs other duties as assigned by supervisor.

Accounts Payable Specialist

• Provide AP support to the entire Health System
• Perform accurate, timely and discretionary auditing and processing of Accounts Payable documents
• Interpret and apply established policies and procedures
• Demonstrate knowledge and skills necessary to deliver quality customer service
• Inputs general account information into various systems according to accounting practices and purchasing policies
• Reviews invoice matching for accuracy
• Contacts vendors or department heads to verify receipt of merchandise or charges
• Researches credits, past due invoices and statements
• Responds to routine vendor inquiries
• Provides updates to Accounts Payable Management regarding unpaid vendor invoices
• Reconciles monthly vendor statements
• Audits and prepares in-house checks for distribution
• Processes voids, cancellations, and reissuances for checks and electronic payments
• Verifies information on statements

Senior Accounts Payable Processor

• Collaborates with management, clinical application analysts and IT staff to define or design business processes and identify enabling technologies based on customer requirements.
• Act as liaison between clinical and technical staff to make sure that the user needs are met.
• Actively seeks ways to apply existing technologies to clinical data and applications, researching and providing information on technical trends and practices relevant to healthcare delivery organizations.
• Informs and advises customers on information system technologies’ functionality, costs, benefits, and implementation requirements.
• Maintains a current understanding of strategic business initiatives and how they relate to IT goals and objectives.
• Assess near-term needs, utilizing structured interview processes to establish business priorities.
• Consults with technical experts and develops alternative technical solutions; seeks advice on options, risks, costs versus benefits, and impact on other business processes and system priorities.
• Conducts business process analyses, needs assessments, and preliminary cost versus benefit measurements; brokers other IT services; and communicates trends and requirements to and from customers and IT.
• Develop all aspects of the project plans (scope, definition, functional and technical specifications, testing, delivery and support) and coordinate business/clinical and IT implementation resources for successful delivery.
• Actively participate in the team environment and enable colleagues to fulfill the department’s operating objectives.
• Provides effort estimates and assists in the development of project timelines.
• Works closely with other IT team members and business owners to define requirements, prototype and build solutions.
• Responsible for ensuring on time project delivery and completion.
• Coordinate multi-system solutions to clarify interdependencies (and interfaces) so that systems appear seamless to customers.
• Anticipates and identifies issues proactively and implements corrective actions.
• Maintains IT group apprised of project status; informs the IT group of any issues or potential potholes.
• Keeps client informed of the project’s progress.
• As requested, evaluates new applications and make recommendations to management.
• Provide services such as facilitating priority setting and brokering contracts on behalf of customers.
• Prepares and presents formal presentations to both internal and external audiences.
• Provides subject matter expertise and acts as an internal consultant on assigned application and business area.
• Maintains strong working knowledge of the application technologies to facilitate requirements gathering and to educate end users in the relevant applications.
• Act as a mentor to new and less experienced applications analysts involving training, task assignment, and project oversight.
• Participate in an on-call customer support rotation during normal business hours and off hours.
• Performs other duties as assigned or as necessary.

Senior Analyst

• Oversee daily accounts payable operations to ensure accurate and timely processing of supplier invoices, expense reports, and payments.
• Oversee the corporate card function to ensure approved business expenses are submitted and processed in SAP Concur.
• Review and approve supplier invoices in NetSuite, SAP S/4HANA, and SAP CIM (Ariba), ensuring compliance with company policies and approval workflows.
• Supervise invoice workflows, including purchase order matching, exception management, and resolution of invoice discrepancies.
• Manage and review weekly payment runs (ACH and Wire Transfers) in Coupa Treasury, ensuring accuracy and adherence to payment schedules.
• Partner with Procurement to support supplier onboarding, supplier maintenance, and supplier verification procedures.
• Monitor AP operational KPIs, identify operational risks, and implement corrective actions as needed.
• Serve as the primary escalation point for AP inquiries from suppliers and internal stakeholders.
• Support month-end and year-end close activities, including AP accruals, account reconciliations, and audit support.
• Lead AP readiness activities during ERP implementations
• Lead the development, documentation, standardization, and enforcement of AP policies, procedures, and internal controls to support a scalable and audit-ready control environment.
• Drive continuous improvement initiatives focused on automation, standardization, operational efficiency, and reduction of manual processes while maintaining strong financial controls.
• Act as the Accounts Payable functional lead for ERP implementations, system upgrades, and process transformation initiatives, ensuring business requirements, testing, training, and process adoption are successfully executed.
• Train, mentor, and provide guidance to AP Specialists and other team members, fostering professional development and high performance.
• Collaborate cross-functionally with Accounting, Treasury, Supply Chain, FP&A, and business partners.
• Special projects as assigned.

Manager, Accounts Payable

• Manage and supervise the accounts payable team to ensure accurate and timely processing of invoices and payments.
• Oversee the reconciliation of vendor statements and resolve any discrepancies or issues promptly.
• Coordinate with project managers and accounting teams to ensure proper job costing and project accounting entries.
• Maintain and improve accounts payable processes and internal controls to enhance efficiency and compliance.
• Prepare and review reports related to accounts payable, general ledger entries, and payroll tax obligations.
• Ensure compliance with company policies, accounting standards, and regulatory requirements related to accounts payable.
• Collaborate with payroll and other accounting functions to support accurate tax reporting and financial record-keeping.
• Utilize accounting systems and software, including QuickBooks, to manage accounts payable transactions and reporting.

Accounts Payable Manager

• Supervise and provide day-to-day guidance to two Accounts Payable team members within the shared services organization.
• Own the end-to-end Accounts Payable function, ensuring efficient, accurate, and timely processing of vendor invoices and payments.
• Monitor daily transactional activities to ensure compliance with company policies, procedures, and internal controls.
• Oversee supplier invoice processing in Concur, including workflow management and business approval.
• Ensure invoices are accurately coded to support financial reporting, cost analysis, and departmental budget tracking.
• Process weekly vendor payments through BACS and international wire transfers.
• Partner with business teams to facilitate purchase order creation and support procurement activities.
• Assist with daily and weekly cash management activities, including monitoring Group bank accounts.
• Ensure all vendor payments and customer receipts are accurately recorded in Microsoft Dynamics 365 (D365) on a weekly and monthly basis.
• Prepare and reconcile Group bank accounts for both the UK and U.S. entities.
• Prepare and reconcile Accounts Payable balances for the UK and U.S., including monitoring and resolving aged items.
• Oversee employee Travel & Expense (T&E) processing within Concur and generate ad hoc reporting as needed.
• Support quarterly reviews, interim testing, and annual audits by preparing documentation and responding to auditor requests.
• Ensure new vendor and employee records are created in accordance with established internal controls.
• Partner with Concur and Microsoft Dynamics 365 consultants to troubleshoot issues, implement system enhancements, and improve Accounts Payable and related transactional processes.
• Identify opportunities to improve processes, strengthen controls, and increase the efficiency of the Accounts Payable function.

Supervisor, Accounts Payable

• NOVA Engineering & Environmental is hiring an Accounts Payable Analyst for our Kennesaw, GA headquarters.
• This AP Analyst has the opportunity to work a hybrid schedule and will perform professional accounting and financial work that supports the Company’s accounting controls, vendor compliance, cash management, and overall financial integrity.
• This position independently reviews and analyzes accounts payable activity, vendor records, corporate credit card transactions, and supporting documentation to determine compliance with Generally Accepted Accounting Principles (GAAP), internal controls, contractual requirements, and Company policies.
• The role requires the exercise of discretion and independent judgment in evaluating transaction accuracy, identifying exceptions or risk issues, resolving complex vendor and employee payment matters, recommending corrective action, and escalating matters with potential financial or compliance impact.
• The Accounts Payable Analyst serves as a key resource to management, vendors, and field locations to help ensure accurate financial reporting, timely payment processing, vendor continuity, and prevention of business disruptions.

Accounts Payable Analyst

• Investigate and resolve problems associated with processing invoices and payments by collaborating with the team and business partners.
• Review and accurately process 3rd party audit claims to return funds for overpayments.
• Ensure accurate processing to accounts in compliance with appropriate policies and procedures.
• Evaluate and report to businesses with action items to resolve blocked invoices.
• Evaluate and communicate to businesses action items to resolve and avoid failed/rejected payments.
• Perform complex duties related to preparation and analysis of financial information to record transactions, prepare financial reports, and review and verify accuracy.

• Process vendor invoices accurately and efficiently within NetSuite
• Prepare ACH, wire, and other electronic vendor payments
• Manage vendor onboarding, payment portals, W-9 documentation, and banking information
• Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies
• Monitor multiple AP inboxes and respond promptly to internal and external inquiries
• Review, audit, and process employee expense reports through the company's expense management system
• Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training
• Partner with site leaders and department managers to obtain invoice and expense approvals
• Perform monthly corporate credit card coding and reconciliations
• Prepare and file annual 1099s for multiple legal entities
• Support audits, reporting requests, compliance initiatives, and special projects
• Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies

• Research intercompany errors with GPC HQ Consolidation, AP, and AR
• Provide intercompany root causes reporting
• Oversee all Escheatment processes including GL account reconciliation, reporting of data, analysis, and work with 3rd party vendor
• Update APAR Services Tracker
• Conduct AR Securitization Audit
• Complete SOX narrative updates yearly
• Address Inactive Vendors annually
• Facilitate Service Now enhancements & testing
• Work with IT to obtain reporting Automation for APAR and departments
• Solicit and help to onboard auto feed vendors
• Research general ledger postings as requested
• Assist with acquisitions and/or subsidiary integrations including project management, data validation, training & needed follow up
• Assist with CPP (Central Payment Process) onboarding
• Create AP and AR monthly reporting for NAPA Finance
• Address business reviews with 3rd party vendors, as needed
• Reviews inquiries for proactive correction
• Conduct bankruptcy reviews with GPC subsidiaries- APG, MOT, GPC HQ bi-weekly
• Complete projects or project management for other AP & AR teams as needed

Accounts Payable and Receivable Operational Analyst

• Review and process vendor invoices for management companies, remote offices, and fund-level entities, ensuring compliance with company policies and contractual terms, accurate allocation coding, proper supporting documentation, and approvals.
• Prepare and execute payments through ACH, wire transfer, and check while ensuring compliance with internal controls, accuracy, approvals, and payment deadlines are met.
• Monitor and maintain AP aging report within established payment terms while effectively managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines.
• Assist with the administration of the employee expense reimbursement program including the review, audit, and processing of expense reports in accordance with company T&E policies and internal controls.
• Maintain and update vendor master data, including onboarding and validation of required information such as but not limited to banking instructions, payment terms, and tax documentation.
• Support the monthly, quarterly, and annual close processes through the preparation of accruals, reconciliations, and recording of expenses.
• Maintain strong relationships with vendors and cross-functional teams to ensure effective communication on all general correspondence, issues, and payment related inquiries in a timely manner.
• Collaborate and review with the offshore team for all AP related activities to ensure accurate, timely, & compliant execution of AP processes.
• Collaborate with functional departments and investment teams to assist in the expense allocation and approval process.
• Maintain accurate records and documentation in accordance with policies, procedures, and support operational needs.
• Assist with 1099 reporting and annual tax filing requirements by reviewing vendor records, validating tax documentation, and ensuring accurate reporting.
• Support external audits by preparing and providing requested documentation, reports, and information to ensure timely and accurate audit completion.
• Identify process improvements and support continuous initiatives that enhance efficiency, strengthen controls, and support automation efforts across the AP function.

Accounts Payable Associate – Senior Associate

• Lead, mentor, and develop the Accounts Payable team, setting clear goals and performance expectations
• Oversee daily AP operations, including invoice processing, approvals, and payment execution
• Ensure timely and accurate processing of high-volume invoices and vendor payments
• Manage workload distribution and prioritize tasks to meet deadlines
• Build and maintain cross-training plans to reduce key person dependencies and ensure operational continuity
• Monitor team productivity and service levels, adjusting priorities to meet business demands.
• Own and optimize AP processes, including invoice workflows, approval hierarchies, and payment cycles
• Identify operational bottlenecks and recommend scalable solutions.
• Partner with Finance and IT to enhance ERP and AP systems functionality
• Establish and track KPIs (e.g., invoice cycle time, on-time payment rate)
• Collaborate with Procurement, Treasury, Operations, IT, and Accounting to improve end-to-end P2P processes.
• Support testing, implementation, and adoption of new ERP functionality and AP technologies.
• Ensure adherence to internal controls, company policies, and audit requirements
• Manage escalated vendor issues and maintain strong vendor relationships
• Oversee AP-related month-end close activities, including accruals and reconciliations

• As an AP / AR Specialist, you will keep the day-to-day flow of money moving accurately, processing vendor bills and payments, invoicing customers, and applying cash across multiple entities and markets.
• Process vendor invoices end to end, verify, code to the correct GL account and entity, and route for approval.
• Prepare and execute payment runs (ACH, wire, check) accurately and on schedule across multiple entity bank accounts.
• Reconcile vendor statements, research and resolve discrepancies, and respond to vendor inquiries promptly.
• Reconcile corporate card and expense transactions, ensuring proper coding and receipt support.
• Maintain accurate, complete vendor records, including W-9s and banking details.
• Generate and issue customer invoices accurately and on time.
• Apply incoming cash receipts and reconcile against open receivables.
• Monitor aging, follow up on outstanding balances, and support collections.
• Research and resolve billing discrepancies and customer inquiries.
• Support the monthly close by preparing AP/AR reconciliations, accruals, and supporting schedules.
• Maintain organized documentation and audit-ready support for all transactions.
• Follow internal controls and approval policies, flagging exceptions to the AP / AR Manager.
• Help identify and implement improvements that reduce manual work and increase automation.

Accounts Payable / Accounts Receivable Specialist

• Manage Accounts Payable Processes: Review invoices for appropriate documentation, including purchase orders, delivery documentation, and required approvals, before entering them into the accounting system.
• Verify invoices for accuracy, assign the appropriate general ledger codes, and apply the correct distribution tables.
• Process vendor checks and electronic payments through EFT and ACH.
• Ensure vendors and employee reimbursements are paid accurately and on time.
• Complete required check-processing procedures and ensure the bank receives the necessary check information.
• Maintain Vendor Accounts and Financial Records: Maintain vendor accounts and reconcile vendor statements.
• Identify, research, and resolve invoice, payment, and account discrepancies.
• Support accurate allocation of expenses across multiple sites and contracts.
• Maintain organized and accurate documentation in accordance with organizational policies and audit requirements.
• Support Month-End Closing and Audits: Manage the monthly accounts payable closing process, including accounts payable accrual entries.
• Prepare quarterly aging reports and process reversals of accounts payable sessions or invoices as needed.
• Support the annual financial audit by gathering invoices, cleared checks, reports, and other documentation requested by auditors.
• Administer Corporate Card Processes: Manage corporate Visa account processes, including card assignments and approval workflows.
• Research and respond to potential fraud alerts.
• Prepare and review weekly corporate card reports.
• Collaborate Across the Organization: Partner with internal teams to answer payment-related questions and resolve financial discrepancies.
• Ensure accounting and finance policies are consistently followed.
• Participate in assigned meetings, events, and professional development opportunities.

• Provides day-to-day direction and support to the Payables Team
• Responsible for overseeing and ensuring timely payment processing activities
• Provides overall leadership and support to SBS staff including proactive guidance, troubleshooting support, and issue escalation
• Responsible for overseeing and coordinating activities of accounts payable team
• Ensure timely and effective completion of all AP invoice processing activities including payment dispute resolution and account reconciliations
• Reviews and analyzes metric reports and address areas of concern

Team Leader – Accounts Payable

• Process a high volume of vendor invoices accurately, efficiently, and according to budget.
• Match invoices to purchase orders and supporting documentation, ensuring proper approvals are obtained.
• Prepare and process payments via ACH, wire transfers, checks, and employee expense reimbursements.
• Reconcile vendor statements and investigate discrepancies, resolving issues in a timely manner.
• Respond to vendor inquiries regarding invoices and payment status.
• Maintain accurate vendor records, including W-9/W-8 forms, VAT information, banking details, and 1099 documentation.
• Assist with monthly AP reconciliations, including vendor balances, accruals, and prepaid expenses.
• Ensure expenses are coded to the appropriate general ledger accounts.
• Maintain organized AP files and supporting documentation.
• Coordinate with Operations to resolve quantity or pricing discrepancies.
• Ensure compliance with GAAP, tax regulations, and company financial policies.

• Processes invoices into computer system
• Opens mail daily
• Processes check requests, garnishments and tax payments, ensuring all appropriate approvals have been received
• Communicates with co-workers, management, clients, franchisees and others regarding purchases
• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records
• Paying employees by verifying expense reports and preparing checks
• Paying vendors by scheduling checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
• Preparing analyses of accounts and producing monthly reports
• Continuing to improve the payment process
• Coding invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
• Handles vendor correspondence via phone or email
• Matches the corresponding purchase orders to incoming invoices with all supporting documentation
• Investigates and resolves problems associated with processing of invoices
• Tracks unentered invoices by reason (not received, not approved, etc.)
• Processes payments via check and credit card, including mailing payments to vendors
• Deposits accounts receivable payments into the company’s bank account
• Assists with monthly status reports, accruals, and monthly closings
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Junior Accounts Payable Specialist

• Processes invoices into computer system
• Opens mail daily
• Processes check requests, garnishments and tax payments
• Communicates with co-workers, management, clients, and franchisees regarding purchases
• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries
• Maintaining historical records
• Paying employees by verifying expense reports and preparing checks
• Paying vendors by scheduling checks
• Preparing analyses of accounts and producing monthly reports
• Improving the payment process
• Coding invoices, vouchers, expense reports, etc.
• Handles vendor correspondence
• Matches purchase orders to incoming invoices
• Investigates and resolves problems associated with processing of invoices
• Processes payments via check and credit card
• Deposits accounts receivable payments into the company’s bank account
• Assists with monthly status reports, accruals, and monthly closings
• Reconciles various accounts by identifying errors in posting or omissions

Accounts Payable Specialist – Junior Level

• Processes and monitors vendor payments and expenditures to ensure that company payments are accurate and current.
• Processes accounts payables which includes but is not limited to full-cycle accounts payable matching, batching, coding and cutting checks. With a comprehensive understanding of the “procurement to payable cycle”, follows up with purchase order originators on payable status. Works with vendors to problem solve and clarify invoices while also maintaining vendor files for the vendor database.
• Regularly receives and processes non-contracted provider invoices by verifying pricing per agreements and works closely with Network Services.
• Imports contracted network provider statements and intercompany statements into the accounting system.
• Reconciles vendor invoices and statements and presents billing reconciliation to management; ensures cash payments are made in an accurate and timely manner and may provide support to the monthly close process.
• Serves as the administrator of the travel and expense application and related statements. This may include but is not limited to providing customer support to employees that require assistance, updating the system as needed, and performing basic analysis and reconciliation of credit card accounts.
• Processes new system user enrollments and updates system changes as requested in a timely manner. Monitors system interfaces into the accounting system to ensure data integrity.
• Processes and provides support for the employee credit card program. This includes but is not limited to acting as the main contact between the credit card companies and employees, initiating monthly reminder to employee to code expenses and processing new corporate credit cards and cancellations.
• Assists in ad-hoc projects as needed.
• Performs other duties as assigned or apparent.

Temporary AP Specialist

• Oversee end-to-end P2P workflows
• Ensure accurate and timely invoice processing
• Manage and develop a mid-to-large sized AP team
• Continuously evaluate and streamline AP policies
• Ensure compliance with US GAAP, internal audit and SOX requirements
• Act as the primary escalation point for operational concerns
• Partner with IT and Finance to leverage ERP software

Accounts Payable jobs in United States

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Accounts Payable Specialist

Senior Accounts Payable Processor

Senior Analyst

Manager, Accounts Payable

Accounts Payable Manager

Supervisor, Accounts Payable

Accounts Payable Analyst

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable and Receivable Operational Analyst

Accounts Payable Associate – Senior Associate

Accounts Payable Manager

Accounts Payable / Accounts Receivable Specialist

Accounts Payable Specialist

Team Leader – Accounts Payable

Accounts Payable Specialist

Junior Accounts Payable Specialist

Accounts Payable Specialist – Junior Level

Temporary AP Specialist

Director of Accounts Payable Operations