Accounts Payable

• Responsible for receiving, processing, verifying and reconciling invoices on a timely basis
• Responsible for managing vendor and expense Accounts Payable and Purchasing operations
• Ensures accurate and timely vendor payments while working towards process improvements

Supervisor, Accounts Payable

• Review, verify, and process vendor invoices and expense reporting
• Match purchase orders with invoices and resolve discrepancies
• Prepare and process vendor payments
• Maintain vendor files and update contact/payment information
• Reconcile accounts payable transactions and vendor statements
• Reconcile intercompany accounts payable transactions
• Respond to vendor inquiries and resolve payment issues
• Assist with month-end closing and accruals
• Ensure compliance with company policies and internal controls
• Support audits by providing documentation and reports
• Other related duties as necessary

Accounts Payable Specialist

• Own the end-to-end AP function, including invoice intake and coding, approval workflows, three-way match (PO/invoice/receipt), vendor maintenance, and weekly payment runs (ACH, wires, checks, credit cards), while ensuring timely period close, proper cutoff and accruals, accurate AP-to-GL reconciliations, and compliance with vendor terms, cash flow objectives, and internal approval policies.
• Help build and maintain standard operating procedures and strong internal control environment within the AP function, including segregation of duties, approval hierarchies, and documentation standards, while ensuring compliance with GAAP and internal policies.
• Build and maintain strong relationships with key suppliers and other vendors.
• Ensure the integrity and accuracy of vendor data, including onboarding, vendor master file maintenance, W-9 collection, and appropriate tax and banking information.
• Monitor AP aging, payment terms, and discount opportunities; proactively manage vendor relationships to support favorable terms, timely issue resolution, and continuity of supply.
• Collaborate with cross-functional partners (e.g., Operations, Procurement, IT, HR) to ensure that purchasing, receiving, and expense policies are aligned with AP processes and financial objectives.
• Coordinate AP-related support for financial statement audits and other external reviews, including providing reports, reconciliations, supporting documentation, and explanations of processes.
• Partner closely with Accounting and FP&A to support the monthly close calendar, providing reliable AP schedules, accrual support, and explanations of key variances impacting expenses and cash.
• Partner closely with FP&A to prepare and maintain a weekly 13-week cash flow forecast, ensuring AP-related disbursements are accurately reflected based on vendor terms, payment timing, and purchasing plans, and perform regular back-testing against actual results to identify variances, refine assumptions, and continuously improve forecast accuracy and predictability.
• Assist the CFO in managing and optimizing the Companies’ cash.
• Own the company’s corporate card and expense management program, including system administration (currently Divvy, with potential transition to Finally), user setup and access, policy configuration, monitoring of usage, and ensuring timely submission and approval of employee expenses, while managing and enforcing policies to ensure compliance.
• Support cross-functional and company-wide projects and initiatives as assigned, particularly those involving systems implementations, process redesign, or finance transformation.

Accounts Payable Manager

• Review and approve T&E reports to ensure all expenses adhere to company policy and are properly documented.
• Serve as the primary point of contact for employees regarding T&E policy questions and report submissions.
• Communicate with associates company-wide to resolve any discrepancies or deviations from policy.
• Recommend and help implement process improvements and automation opportunities within T&E workflow.
• Process vendor invoices accurately and efficiently, ensuring proper coding and approvals.
• Manage vendor relations, including responding to inquiries and resolving payment issues.
• Assist with monthly and quarterly financial close processes, including preparing accrual, journal entries and reconciliations for AP and T&E accounts.
• Maintain organized and accurate financial records.
• Recommend and help implement process improvements and automation opportunities within AP workflow.
• Generate and analyze reports on T&E spending trends and compliance metrics.
• Provide insights to management on T&E performance and areas for improvement.
• Support internal and external audits by providing documentation and analysis as needed.

Accounts Payable Analyst

• Process and verify invoices, expense reports, and payment requests.
• Match purchase orders with invoices and resolve discrepancies.
• Prepare and execute payments to vendors via checks, electronic transfers, or other methods.
• Maintain accurate records of accounts payable transactions and update vendor files.
• Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted.
• Respond to vendor inquiries regarding payment status promptly and professionally.
• Assist with month-end and year-end closing processes related to accounts payable.
• Ensure compliance with company policies and accounting standards in all accounts payable activities.

Accounts Payable Clerk

• Work closely with Public Sector stakeholders to gather, analyze, and document functional requirements related to procure-to-pay (P2P) and accounts payable processes
• Lead the design and configuration of Oracle Cloud Accounts Payable, including suppliers, invoices, payments, approvals, expense processing, and reporting, ensuring compliance with Public Sector accounting standards
• Participate in and lead end-to-end implementation activities, including system testing, user acceptance testing (UAT), and go-live support
• Identify opportunities to improve invoice processing, payment cycles, and overall accounts payable operations using Oracle best practices
• Develop user training materials, conduct training sessions, and provide post-go-live support to ensure successful end-user adoption
• Collaborate with technical teams to ensure seamless integration between Oracle Accounts Payable and related modules such as GL, Procurement, Purchasing, and Projects
• Ensure compliance with Public Sector regulations, audit requirements, and provide expertise in AP reporting, invoice reconciliation, and payment controls

Oracle Cloud Accounts Payable Lead

• Executes and accurately completes in a timely manner the accounts payable cycle.
• Organizes, codes, vouchers, and pays the office’s vendor invoices.
• Effectively helps manage the cash by paying vendors on time, taking advantage of discounts where appropriate.
• Manages and coordinates the payment approval process with designated management.
• Runs/administers paper checks, ACHs, Wires where appropriate.
• Maintains a professional relationship with vendors.
• Provides data to a variety of internal/external customers on request.
• Manages AP mailboxes.
• Assists in preparation of monthly accruals & reconciliations to General Ledger.

Accounts Payable Administrator

• Posting invoices and credits for assigned vendors
• Reconciling vendor statements
• Communicating with various departments in a professional manner to resolve discrepancies
• Communicating with vendors via phone and email to resolve outstanding issues
• Specific projects and other ad hoc assignments as required

• Oversee the Accounts Payable function, ensuring timely and accurate processing of invoices, credit memos, payments, and journal entries.
• Coordination of accruals for any items based on matching principle.
• Communication with General Ledger team to ensure appropriate recognition of any accrued, deferred, and prepaid items.
• Ensure completeness of AP subledger by reviewing reconciliations to vendor statements.
• Monitor cashflows and optimize payment processes to maintain healthy financial status.
• Collaborate with cross-functional teams to resolve discrepancies and improve vendor relationships.
• Assist in preparation for, and conducting of, annual financial statement audit.
• Ensure vendor inquiry responses are addressed timely, professionally, and courteously by team.
• Lead, mentor, and develop a team of accounting professionals, fostering a culture of continuous improvement and professional growth.
• Stay updated on industry trends and best practices to recommend improvements to the finance department.
• Contribute ideas to improve processes, create efficiencies, reduce costs, and streamline overall workflow.
• Participate in Turning Points to identify opportunities for improvement.
• Develop and implement policies and procedures to enhance the efficiency of financial operations.
• Ensure team’s adherence to company policies and procedures.

Healthcare Manager, Accounts Payable

• Perform clerical tasks related to the efficient maintenance and processing of Accounts Payable.
• Process weekly accounts payable checks.
• Review and verify checks and ACH’s match software reports.
• Sort mail on a weekly basis.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Contact district personnel and/or vendors to obtain information and resolve payment issues.
• Reconcile vendor statements with accounting software.
• Prepare and distribute checks relating to paid invoices in a timely manner, with attachments if any.
• Disburse manual checks to school staff as needed.
• Electronically file and process payable records in Laserfiche.
• Review, monitor, and submit reports to state for unclaimed property (i.e. stale checks still outstanding).
• Perform other duties as requested by the Accounts Payable Supervisor, such as run, monitor, and analyze encumbrance reports; run, monitor and analyze monthly aged accounts payable reports; and work with budget managers to close purchase orders as necessary.
• Assist Accounting Department with pulling accounts payable documents for federal fund expenditures.

• Accurately post daily cash receipts from multiple sources and ensure correct application to customer accounts.
• Serve as liaison to regional accounting departments nationwide to address account inquiries, share documentation, and ensure consistency.
• Research unapplied payments, billing disputes, account irregularities, customer setup, and take corrective action.
• Assist with preparation, documentation, and support for internal and external audits.
• Monitor aging reports, contact customers via phone and email regarding open balances, negotiate arrangements, and document collection activities.
• Collaborate with regional offices through regular meetings to coordinate collection strategies.
• Escalate severely delinquent accounts to management or third-party collections as needed.
• Assist with month-end closing responsibilities and comply with deadlines.
• Assist with the onboarding of new acquisitions by supporting the integration of accounts receivable processes, systems, and documentation.
• Follow financial policies and internal controls while identifying opportunities for process efficiency.
• Assist with team training.
• Provide general administrative support, including regular pickup and delivery of mail, answering and directing incoming calls, maintaining office cleanliness, and assisting with various reception and front desk responsibilities.
• Perform regular and predictable work during scheduled and/or agreed-upon times.

Accounts Payable/Receivable Specialist

• responsible for several critical tasks related to control functions to ensure completion is accurate and timely in compliance with SOX and audit requirements for disbursements exceeding $2.5 billion annually.
• reviews the establishment of new vendors and updates to existing vendors in preparation for approval by department manager.
• provides resolution for reported utility shutoff and service disruption issues.
• performs the reconciliation of assigned general ledger accounts and account analysis for accrual and trend purposes.
• works closely with IT, Brand Control and Finance teams, external service providers, and suppliers to ensure the execution of deliverables is best in class.
• provides outstanding customer service and interacts directly with all levels of the organization.

Senior Specialist, Accounts Payable

• Process vendor invoices accurately and timely within AP and procurement systems, ensuring invoices are properly supported, coded, approved, and routed correctly for processing
• Review invoice submissions for key details including vendor information, invoice dates, coding, PO linkage, and supporting documentation before processing or escalation
• Support AP shared inbox management by routing invoices, identifying missing information, and coordinating follow-up with vendors and internal stakeholders
• Respond to vendor inquiries regarding payment status, invoice receipt, remittance updates, and general AP-related questions
• Follow up with vendors and employees to obtain corrected invoices, missing receipts, supporting documentation, or updated banking information as needed
• Perform daily review of Navan expense activity to ensure transactions are properly supported, coded, and compliant with company policy
• Support employees with expense-related questions and follow-up
• Support AP aging review, unpaid invoice follow-up, month-end close activities, and accrual support processes
• Maintain organized, audit-ready documentation for invoices, approvals, payment communications, vendor records, and expense support
• Assist with vendor setup and payment method maintenance, including updates to remittance details and vendor master data
• Support process improvements across AP, expense, and procurement workflows to improve efficiency, accuracy, and turnaround times
• Demonstrate strong attention to detail, responsiveness, operational accuracy, and customer service in day-to-day AP operations

• Prepare and process customer invoices for contract and on-demand clients
• Post journal entries and ensure accurate recording of transactions
• Apply customer payments accurately and in a timely manner
• Reconcile daily payment activity, settlement batches, and bank deposits
• Perform general ledger and customer account reconciliations
• Maintain and update customer records and billing data
• Investigate and resolve billing discrepancies and open items
• Manage customer portal submissions and updates
• Respond to customer inquiries and follow up on outstanding issues
• Initiate collections on past-due accounts and negotiate payment solutions
• Coordinate with internal teams to address invoicing and account concerns
• Review customer contracts for billing accuracy and completeness
• Track and report on Accounts Receivable metrics, including aging and Days Sales Outstanding (DSO)
• Contribute to ad-hoc accounting and finance projects
• Support continuous improvement of Accounts Receivable policies and procedures

Accounts Payable / Accounts Manager

• Evaluate and manage full-cycle AP processing: invoice intake, coding, approval workflow, and payment execution; prioritize and escalate as needed
• Responsible for vendor setup and documentation requirements, including W-8/W-9 collection and validation, ensuring compliance and payment eligibility
• Review and process employee expense reports and corporate credit card transactions, ensuring compliance with company policy
• Manage AP inbox and resolve vendor and internal inquiries in a timely manner
• Perform AP subledger to GL reconciliations and monthly AP close activities; proactively identify and research variances and make recommendations
• Monitor AP aging, investigate discrepancies, and resolve issues
• Ensure all AP documentation is complete, organized, and audit-ready; identify and escalate any compliance gaps to leadership
• Assist with month-end close, including AP-related journal entries, ensuring accuracy and completeness
• Support annual 1099 preparation and filing
• Manage the company credit card program, including card issuance, account management, and spending limit administration.
• Provide ad hoc support to the accounting team as needed

Accounts Payable Specialist, Bilingual English/Mandarin

• Independently operate systems required to process invoices through workflow
• Administer assigned stores and queues
• Verify, enter, and correct invoice attributes within the workflow
• Reconcile vendor statements and maintain vendor relationships to ensure accurate invoice processing, timely expense allocation, and vendor payments
• Resolve payment allocation discrepancies and account disputes to maintain ongoing purchase ability
• Contact vendors regarding outstanding credit balances
• Create and post journal entries to support proper expense allocation, including consolidated bills, prepaids, accruals, and invoice discrepancies
• Process urgent and manual payment requests for management companies
• Review, research, and obtain approvals for month-end schedules and balances
• Proactively communicate errors, unusual items, solutions, process improvement opportunities, and workload concerns to leadership
• Assist with department projects and provide additional support as needed

Corporate AP Administrator

• Supervise the day-to-day accounts payable operations, ensuring invoices are processed accurately and on schedule.
• Review, approve, and monitor invoice coding, purchase order matching, and payment processing.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Manage weekly payment runs, including ACH, wire transfers, checks, and corporate credit card reconciliations.
• Resolve complex invoice discrepancies, vendor issues, and payment disputes.
• Maintain positive relationships with vendors, suppliers, and service providers.
• Oversee vendor onboarding, including collection and validation of W-9s, tax documentation, and payment information.
• Monitor vendor accounts to ensure timely payments and resolve outstanding balances.
• Support contract and procurement processes through JAGGAER workflows and approvals.
• Utilize JAGGAER for procurement, vendor management, invoice workflow, and approval processes.
• Leverage Microsoft Dynamics 365 Business Central to manage AP transactions, reporting, reconciliations, and financial records.
• Identify opportunities to streamline AP processes, improve efficiencies, and implement best practices.
• Assist with system upgrades, testing, training, and process documentation.
• Supervise, train, mentor, and develop Accounts Payable staff.
• Establish performance expectations and conduct regular performance evaluations.
• Support month-end and year-end closing activities related to accounts payable.
• Reconcile AP subledger to the general ledger and investigate discrepancies.
• Ensure compliance with sales tax, use tax, and 1099 reporting requirements.
• Monitor adherence to company financial policies and segregation of duties.

Accounts Payable Supervisor

• Secure and maintain W-9 forms and prepare annual 1099-MISC and 1099-NEC return
• Create new vendor following Company policy and local tax requirement
• Verify vendor bank information & payment instructions/terms
• Verify vendor accounts by reconciling monthly statements
• Enter new or update vendor names and data
• Partner with General Accounting team in the month-end close process
• Review aged Accounts Payable by vendor on weekly basis
• Review, code, post vendor invoices after verifying G/L account, cost center, vendor information, and approval status
• Setup payment for invoices
• Process checks, online credit card payments, ACH and wire transfer payments
• Reconcile vendor accounts with system regularly
• Resolve vendor discrepancies in a timely manner
• Participate in writing Standard Operating Procedures
• Maintain complete records of invoices/vendor information digitally
• Assist with financial system upgrade
• Monitor and manage autopay vendors

Accounts Payable Coordinator

• Provide nursing supervision and oversight of AMAP-certified staff administering medications.
• Ensure compliance with West Virginia medication administration laws, AMAP regulations, and organizational policies.
• Monitor medication storage, documentation, and administration procedures.
• Review medication errors, incident reports, and corrective action plans.
• Promote safe medication practices and continuous quality improvement initiatives.
• Train, evaluate, and supervise AMAP personnel.
• Conduct competency validations and annual skills assessments.
• Provide coaching and education regarding medication administration and health-related procedures.
• Maintain required documentation for licensing reviews, inspections, and accreditation surveys.
• Collaborate with physicians, nurse practitioners, pharmacists, and interdisciplinary treatment teams.
• Monitor patient health status and medication effectiveness.

AMAP Supervisor, RN

• Process vendor invoices accurately and efficiently
• Review invoices for accuracy, approvals, coding, and supporting documentation
• Manage payment schedules and ensure timely vendor payments
• Reconcile vendor statements and resolve discrepancies
• Maintain organized accounts payable records and supporting documentation
• Coordinate with operations, permitting, installation, service, and leadership teams regarding payment-related questions
• Track subcontractor, supplier, and operational expenses across active projects
• Assist with month-end closing activities and accounts payable reporting
• Support audit requests and financial documentation reviews
• Monitor outstanding invoices and proactively address payment issues
• Maintain compliance with company financial policies and procedures
• Assist with process improvement initiatives to increase efficiency and accuracy

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