Accounts Payable

• Processes invoices by using eForm template or keying directly into PeopleSoft ERP ensuring accuracy of purchase order information, dollar amounts and vendor name/address
• Effectively prioritizes daily invoice volume to triage critical payments that could have patient care or financial impact
• Processing of supplier invoices involves appropriate allocation related to over 28 active financial operating units across the enterprise amounting to over $1 billion in annual spend
• Provides excellent customer service to internal associates/departments that have questions or need guidance on invoice processing
• Effectively answer supplier inquiries
• Manages all invoices on hold for approval or goods in dispute to provide timely follow up & assists AP analyst with resolution if issue is complex
• Assists AP analyst in resolving invoices that have quality errors from Recycle and Quick queues to ensure they can be accurately posted in PeopleSoft ERP in order to have expense recognized in proper budget period.

Accounts Payable Specialist

• Oversee daily operations of the Accounts Payable function
• Combine hands-on processing responsibilities with leadership and team development
• Supervise AP staff and workload oversight
• Provide invoice processing support and supplier issue resolution
• Coordinate AP workflow and assist Accounts Payable Specialists

Accounts Payable Supervisor

• Process vendor invoices, verify accuracy, and ensure timely payments.
• Generate and send customer invoices for completed projects and services.
• Monitor accounts receivable and follow up with homeowners on outstanding balances.
• Reconcile vendor statements and customer accounts to ensure accuracy.
• Maintain organized, accurate, and up-to-date financial records.
• Assist with month-end close activities, including reconciliations and reporting.
• Support cash flow management by tracking incoming payments and outgoing expenses.
• Ensure proper coding of transactions within the accounting system.
• Identify opportunities to improve AP/AR processes for efficiency and accuracy.
• Ensure compliance with company policies, internal controls, and accounting standards.
• Assist with audits by preparing documentation and responding to requests.
• Communicate with vendors, suppliers, and customers to resolve billing discrepancies.
• Partner with project managers and operations teams to ensure accurate job costing and billing.
• Support the implementation and optimization of accounting tools and systems.

Accounts Payable/Receivable Specialist

• Perform various procurement and financial related duties servicing both WVU Regional campuses located in Keyser and Beckley
• Manage procurement related activities for the regional campuses in accordance with University guidelines
• Explain procurement methodology to campus personnel through training and instruction
• Review procurement requisitions for fiscal/budgetary accuracy
• Communicate University procurement requirements and processes to prospective suppliers
• Manage payment activity for the regional campuses in accordance with University guidelines
• Create and maintain office files and ensure filing system is current and accurate
• Run monthly budget and expenditure reports to audit and analyze fiscal activities
• Administer and supervise the University P-Card program for the regional campuses

Regional Accounts Payable Analyst

• Lead and help professionally develop Billing and AP Team members.
• Oversee invoicing process, accuracy, and timeliness of Billing
• Create and submit client invoices ensuring invoices are created and submitted to client specifications as noted in the Opportunity/Proposal/Contract/Purchase Order, including upfront down payments, fixed fee contracts, products, software, and T&M billing.
• Reconcile invoices to contract agreements and record entries in all systems.
• Reconcile vendor volumes with invoiced volumes
• Research discrepancies between invoicing and proposals and correct as needed.
• Record and reconcile WIP on a monthly basis.
• Partner with Project Managers to stay on top of project milestones and client invoicing.
• Partner with Finance team to provide monthly revenue forecasts for projects and ensure all projects have accurate prices.
• Assist with the integration of billing processes across current and future acquisitions.

Billing and Accounts Payable Manager

• Processing purchase invoices through three-way matching (POs, invoices, receipts).
• Posting purchase ledger entries into the accounting system, including invoices, payments and allocations.
• Preparing all payment runs.
• Maintaining vendor records and supporting onboarding documentation.
• Managing Concur staff expenses system.
• Assisting with year-end audits and 1099 preparation.
• Serving as backup for the PO process.
• Implementing and adhering to controls.
• Monitoring aging reports and helping maintain healthy vendor relationships.
• Performing other duties as assigned.

• Receive, review, and verify invoices checking for completeness, accuracy, and appropriate approvals
• Monitor AP aging, track open AP items, follow up on invoices pending approval, and clear aging balances timely
• Execute payment runs and support payment schedule deadlines
• Track and monitor on time payment metrics and work with departments and team to maintain on time payments
• Manage vendor inquiries, payment follow-ups, and status updates
• Support month-end close activities by preparing AP reports, reconciling open items, and ensuring timely completion of payment-related tasks
• Assist with annual 1099 reporting and filing, including data review, vendor validations, and documentation support
• Collaborate with Procurement team to maintain vendor master data and report any change requests
• Communicate with vendors and internal stakeholders to resolve invoice discrepancies and variances
• Work with internal departments to resolve PO, invoice, and payment exceptions
• Monitor banking activities and ensure no payments are blocked due to debit filters
• Manage daily banking forecasts and collaborate with Treasury team
• Assist with T&E expense review and approvals in Concur
• Ensure that employees process expenses within 30 days of payment charge
• Ensure compliance with company policies, accounting standards, SOX, and audit requirements
• Provide documentation and support for internal and external audits
• Support continuous improvements within the AP and payment process

Accounts Payable Representative

• Process vendor invoices accurately and efficiently
• Review invoices for accuracy, approvals, coding, and supporting documentation
• Manage payment schedules and ensure timely vendor payments
• Reconcile vendor statements and resolve discrepancies
• Maintain organized accounts payable records and supporting documentation
• Coordinate with operations, permitting, installation, service, and leadership teams regarding payment-related questions
• Track subcontractor, supplier, and operational expenses across active projects
• Assist with month-end closing activities and accounts payable reporting
• Support audit requests and financial documentation reviews
• Monitor outstanding invoices and proactively address payment issues
• Maintain compliance with company financial policies and procedures
• Assist with process improvement initiatives to increase efficiency and accuracy

Solar Accounts Payable Specialist

• Ensure accounts payable policies and practices are followed globally by all DSV IMS entities
• Develop and prepare necessary AP reports, key performance indicators (KPIs)
• Monitor the activity and performance of the AP team members
• Problem-solve internal issues and develop efficiencies

Accounts Payable Manager

• Process vendor invoices, ensuring accuracy, proper coding, and timely entry into the accounting system
• Perform three-way match (PO, receipt, invoice) where applicable
• Prepare and process weekly check runs, ACH, and wire transfers
• Monitor accounts to ensure payments are up to date and resolve invoice/payment discrepancies
• Review and Approve Expense Reports
• Reconcile vendor statements and respond to inquiries promptly and professionally
• Review and process employee expense reports in compliance with company policy
• Assist with month-end close by preparing accruals and reconciliations related to AP
• Maintain vendor files, including setup and updates in the accounting system
• Support audits by providing documentation and responding to requests

• Responsible for receiving, processing, verifying and reconciling invoices on a timely basis
• Responsible for managing vendor and expense Accounts Payable and Purchasing operations
• Ensures accurate and timely vendor payments while working towards process improvements

Supervisor, Accounts Payable

• Review, verify, and process vendor invoices and expense reporting
• Match purchase orders with invoices and resolve discrepancies
• Prepare and process vendor payments
• Maintain vendor files and update contact/payment information
• Reconcile accounts payable transactions and vendor statements
• Reconcile intercompany accounts payable transactions
• Respond to vendor inquiries and resolve payment issues
• Assist with month-end closing and accruals
• Ensure compliance with company policies and internal controls
• Support audits by providing documentation and reports
• Other related duties as necessary

• Own the end-to-end AP function, including invoice intake and coding, approval workflows, three-way match (PO/invoice/receipt), vendor maintenance, and weekly payment runs (ACH, wires, checks, credit cards), while ensuring timely period close, proper cutoff and accruals, accurate AP-to-GL reconciliations, and compliance with vendor terms, cash flow objectives, and internal approval policies.
• Help build and maintain standard operating procedures and strong internal control environment within the AP function, including segregation of duties, approval hierarchies, and documentation standards, while ensuring compliance with GAAP and internal policies.
• Build and maintain strong relationships with key suppliers and other vendors.
• Ensure the integrity and accuracy of vendor data, including onboarding, vendor master file maintenance, W-9 collection, and appropriate tax and banking information.
• Monitor AP aging, payment terms, and discount opportunities; proactively manage vendor relationships to support favorable terms, timely issue resolution, and continuity of supply.
• Collaborate with cross-functional partners (e.g., Operations, Procurement, IT, HR) to ensure that purchasing, receiving, and expense policies are aligned with AP processes and financial objectives.
• Coordinate AP-related support for financial statement audits and other external reviews, including providing reports, reconciliations, supporting documentation, and explanations of processes.
• Partner closely with Accounting and FP&A to support the monthly close calendar, providing reliable AP schedules, accrual support, and explanations of key variances impacting expenses and cash.
• Partner closely with FP&A to prepare and maintain a weekly 13-week cash flow forecast, ensuring AP-related disbursements are accurately reflected based on vendor terms, payment timing, and purchasing plans, and perform regular back-testing against actual results to identify variances, refine assumptions, and continuously improve forecast accuracy and predictability.
• Assist the CFO in managing and optimizing the Companies’ cash.
• Own the company’s corporate card and expense management program, including system administration (currently Divvy, with potential transition to Finally), user setup and access, policy configuration, monitoring of usage, and ensuring timely submission and approval of employee expenses, while managing and enforcing policies to ensure compliance.
• Support cross-functional and company-wide projects and initiatives as assigned, particularly those involving systems implementations, process redesign, or finance transformation.

• Review and approve T&E reports to ensure all expenses adhere to company policy and are properly documented.
• Serve as the primary point of contact for employees regarding T&E policy questions and report submissions.
• Communicate with associates company-wide to resolve any discrepancies or deviations from policy.
• Recommend and help implement process improvements and automation opportunities within T&E workflow.
• Process vendor invoices accurately and efficiently, ensuring proper coding and approvals.
• Manage vendor relations, including responding to inquiries and resolving payment issues.
• Assist with monthly and quarterly financial close processes, including preparing accrual, journal entries and reconciliations for AP and T&E accounts.
• Maintain organized and accurate financial records.
• Recommend and help implement process improvements and automation opportunities within AP workflow.
• Generate and analyze reports on T&E spending trends and compliance metrics.
• Provide insights to management on T&E performance and areas for improvement.
• Support internal and external audits by providing documentation and analysis as needed.

Accounts Payable Analyst

• Process and verify invoices, expense reports, and payment requests.
• Match purchase orders with invoices and resolve discrepancies.
• Prepare and execute payments to vendors via checks, electronic transfers, or other methods.
• Maintain accurate records of accounts payable transactions and update vendor files.
• Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted.
• Respond to vendor inquiries regarding payment status promptly and professionally.
• Assist with month-end and year-end closing processes related to accounts payable.
• Ensure compliance with company policies and accounting standards in all accounts payable activities.

Accounts Payable Clerk

• Work closely with Public Sector stakeholders to gather, analyze, and document functional requirements related to procure-to-pay (P2P) and accounts payable processes
• Lead the design and configuration of Oracle Cloud Accounts Payable, including suppliers, invoices, payments, approvals, expense processing, and reporting, ensuring compliance with Public Sector accounting standards
• Participate in and lead end-to-end implementation activities, including system testing, user acceptance testing (UAT), and go-live support
• Identify opportunities to improve invoice processing, payment cycles, and overall accounts payable operations using Oracle best practices
• Develop user training materials, conduct training sessions, and provide post-go-live support to ensure successful end-user adoption
• Collaborate with technical teams to ensure seamless integration between Oracle Accounts Payable and related modules such as GL, Procurement, Purchasing, and Projects
• Ensure compliance with Public Sector regulations, audit requirements, and provide expertise in AP reporting, invoice reconciliation, and payment controls

Oracle Cloud Accounts Payable Lead

• Executes and accurately completes in a timely manner the accounts payable cycle.
• Organizes, codes, vouchers, and pays the office’s vendor invoices.
• Effectively helps manage the cash by paying vendors on time, taking advantage of discounts where appropriate.
• Manages and coordinates the payment approval process with designated management.
• Runs/administers paper checks, ACHs, Wires where appropriate.
• Maintains a professional relationship with vendors.
• Provides data to a variety of internal/external customers on request.
• Manages AP mailboxes.
• Assists in preparation of monthly accruals & reconciliations to General Ledger.

Accounts Payable Administrator

• Posting invoices and credits for assigned vendors
• Reconciling vendor statements
• Communicating with various departments in a professional manner to resolve discrepancies
• Communicating with vendors via phone and email to resolve outstanding issues
• Specific projects and other ad hoc assignments as required

• Oversee the Accounts Payable function, ensuring timely and accurate processing of invoices, credit memos, payments, and journal entries.
• Coordination of accruals for any items based on matching principle.
• Communication with General Ledger team to ensure appropriate recognition of any accrued, deferred, and prepaid items.
• Ensure completeness of AP subledger by reviewing reconciliations to vendor statements.
• Monitor cashflows and optimize payment processes to maintain healthy financial status.
• Collaborate with cross-functional teams to resolve discrepancies and improve vendor relationships.
• Assist in preparation for, and conducting of, annual financial statement audit.
• Ensure vendor inquiry responses are addressed timely, professionally, and courteously by team.
• Lead, mentor, and develop a team of accounting professionals, fostering a culture of continuous improvement and professional growth.
• Stay updated on industry trends and best practices to recommend improvements to the finance department.
• Contribute ideas to improve processes, create efficiencies, reduce costs, and streamline overall workflow.
• Participate in Turning Points to identify opportunities for improvement.
• Develop and implement policies and procedures to enhance the efficiency of financial operations.
• Ensure team’s adherence to company policies and procedures.

Healthcare Manager, Accounts Payable

• Perform clerical tasks related to the efficient maintenance and processing of Accounts Payable.
• Process weekly accounts payable checks.
• Review and verify checks and ACH’s match software reports.
• Sort mail on a weekly basis.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Contact district personnel and/or vendors to obtain information and resolve payment issues.
• Reconcile vendor statements with accounting software.
• Prepare and distribute checks relating to paid invoices in a timely manner, with attachments if any.
• Disburse manual checks to school staff as needed.
• Electronically file and process payable records in Laserfiche.
• Review, monitor, and submit reports to state for unclaimed property (i.e. stale checks still outstanding).
• Perform other duties as requested by the Accounts Payable Supervisor, such as run, monitor, and analyze encumbrance reports; run, monitor and analyze monthly aged accounts payable reports; and work with budget managers to close purchase orders as necessary.
• Assist Accounting Department with pulling accounts payable documents for federal fund expenditures.

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