Accounts Payable Specialist

twelveNYC

Accounts Payable Specialist managing vendor invoices and payments at Twelve. Ensuring compliance and supporting month-end activities in a hybrid work environment.

Posted 7/20/2026full-timeBrooklyn • New York • 🇺🇸 United StatesMid-LevelSenior💰 $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Accounts Payable processes, including invoice processing, payment preparation, and vendor reconciliation, while ensuring compliance with GAAP and tax regulations. Proficient in managing high volumes of transactions with strong attention to detail and organizational skills.

Highest-signal resume keywords

Accounts Payable ExperienceNetSuite ProficiencyMicrosoft Excel ProficiencyGAAP ComplianceAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ProcessingPayment PreparationVendor ReconciliationExpense CodingFinancial Documentation Management

Soft Skills

Organizational SkillsTime ManagementCommunication SkillsCustomer Service SkillsIntegrity and Discretion

Tools & Technologies

NetSuiteMicrosoft Excel

Industry Keywords

ManufacturingProduct DevelopmentAP ProcessesAccounting PrinciplesVendor Management

About the role

Key responsibilities & impact

Process a high volume of vendor invoices accurately, efficiently, and according to budget.
Match invoices to purchase orders and supporting documentation, ensuring proper approvals are obtained.
Prepare and process payments via ACH, wire transfers, checks, and employee expense reimbursements.
Reconcile vendor statements and investigate discrepancies, resolving issues in a timely manner.
Respond to vendor inquiries regarding invoices and payment status.
Maintain accurate vendor records, including W-9/W-8 forms, VAT information, banking details, and 1099 documentation.
Assist with monthly AP reconciliations, including vendor balances, accruals, and prepaid expenses.
Ensure expenses are coded to the appropriate general ledger accounts.
Maintain organized AP files and supporting documentation.
Coordinate with Operations to resolve quantity or pricing discrepancies.
Ensure compliance with GAAP, tax regulations, and company financial policies.

Requirements

What you’ll need

3-5 years of Accounts Payable experience in manufacturing or product development industries.
Solid understanding of AP processes and basic accounting principles.
Experience working with NetSuite.
Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic formulas).
Strong attention to detail with excellent organizational and time management skills.
Ability to manage multiple priorities while meeting deadlines.
Excellent communication and customer service skills.
High level of integrity and discretion when handling confidential financial information.
Able to deal with large volume of transactions.

Benefits

Comp & perks

Full-Time Benefits (Medical, Dental, Vision, Disability, Life)
Hybrid work environment
Mental Health Mondays: Once a month our offices close globally (that's an additional 12 days per year)
Generous Paid Time Off -- Including your birthday, personal days, and time off around holidays
Paid Parental Leave
Family planning and wellness benefits
Summer Fridays
Discretionary Bonuses