Accounts Payable Specialist

Acelero Learning

Accounts Payable Specialist ensuring payment accuracy and compliance across a multi-site organization. Involves invoice processing, vendor management, and financial record maintenance.

Posted 7/21/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing accounts payable processes, including invoice verification, vendor account maintenance, and financial record reconciliation. Proficient in utilizing accounting software such as NetSuite and AvidXchange while ensuring compliance with organizational policies and audit requirements.

Highest-signal resume keywords

Accounts Payable ManagementInvoice VerificationExpense Allocation PrinciplesNetSuite ExperienceAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice CodingGeneral Ledger CodingCheck Processing ProceduresVendor Account MaintenanceFinancial Record ReconciliationMonth-End ClosingAccounts Payable Accrual EntriesFraud Alert ResearchExpense AllocationElectronic Payments Processing

Soft Skills

Problem SolvingOrganizational SkillsAttention to DetailCommunication SkillsTime Management

Tools & Technologies

NetSuiteAvidXchangeEFTACHCorporate Card Management

Certifications & Qualifications

Associate Degree in Accounting

Industry Keywords

Multi-Site EnvironmentFinancial AuditVendor ManagementPayment DiscrepanciesOrganizational Policies

About the role

Key responsibilities & impact

Manage Accounts Payable Processes: Review invoices for appropriate documentation, including purchase orders, delivery documentation, and required approvals, before entering them into the accounting system.
Verify invoices for accuracy, assign the appropriate general ledger codes, and apply the correct distribution tables.
Process vendor checks and electronic payments through EFT and ACH.
Ensure vendors and employee reimbursements are paid accurately and on time.
Complete required check-processing procedures and ensure the bank receives the necessary check information.
Maintain Vendor Accounts and Financial Records: Maintain vendor accounts and reconcile vendor statements.
Identify, research, and resolve invoice, payment, and account discrepancies.
Support accurate allocation of expenses across multiple sites and contracts.
Maintain organized and accurate documentation in accordance with organizational policies and audit requirements.
Support Month-End Closing and Audits: Manage the monthly accounts payable closing process, including accounts payable accrual entries.
Prepare quarterly aging reports and process reversals of accounts payable sessions or invoices as needed.
Support the annual financial audit by gathering invoices, cleared checks, reports, and other documentation requested by auditors.
Administer Corporate Card Processes: Manage corporate Visa account processes, including card assignments and approval workflows.
Research and respond to potential fraud alerts.
Prepare and review weekly corporate card reports.
Collaborate Across the Organization: Partner with internal teams to answer payment-related questions and resolve financial discrepancies.
Ensure accounting and finance policies are consistently followed.
Participate in assigned meetings, events, and professional development opportunities.

Requirements

What you’ll need

An associate degree, preferably in Accounting, or three to five years of related experience in accounts payable or a general accounting department.
Experience working in a multi-site, multi-contract environment.
Knowledge of invoice coding and expense allocation principles.
Strong attention to detail, organization, and accuracy.
The ability to research discrepancies, solve problems, and manage competing deadlines.
Experience with NetSuite and AvidXchange is preferred.
The ability to travel locally or long-distance up to 10% of the time for work-related meetings and functions.
A valid driver’s license and/or access to reliable transportation.

Benefits

Comp & perks

Additional Requirements: This position requires the successful completion of all applicable pre-employment requirements, including a background check and physical examination.
We are an equal opportunity employer, committed to creating a diverse and healthy workplace.