Junior Accounts Payable Specialist

Moffatt & Nichol

Accounts Payable Specialist managing invoice processing for a leader in global infrastructure consulting. Responsible for ensuring proper accounting procedures are followed and maintaining vendor relationships.

Posted 7/18/2026full-timeCosta Mesa • California • 🇺🇸 United StatesJunior💰 $29 - $39 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in accounts payable processes, including invoice processing, payment reconciliation, and vendor management. Proficient in financial reporting and maintaining accurate historical records while ensuring compliance with accounting standards.

Highest-signal resume keywords

Accounts Payable ExperienceGL Coding ExperienceVendor ManagementFinancial ReportingExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ProcessingPayment ReconciliationExpense ReportingAccounts ReceivableInter-Company TransactionsCoding InvoicesMonthly ClosingsAnalyses of AccountsProblem ResolutionFinancial System Entry

Soft Skills

Communication SkillsProblem-Solving

Tools & Technologies

BSTFinancial Software

Certifications & Qualifications

Associate Degree in Accounting

Industry Keywords

NIST 800-171 ComplianceE-VerifyVendor Correspondence

About the role

Key responsibilities & impact

Processes invoices into computer system
Opens mail daily
Processes check requests, garnishments and tax payments, ensuring all appropriate approvals have been received
Communicates with co-workers, management, clients, franchisees and others regarding purchases
Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
Reconciling processed work by verifying entries and comparing system reports to balances
Maintaining historical records
Paying employees by verifying expense reports and preparing checks
Paying vendors by scheduling checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
Preparing analyses of accounts and producing monthly reports
Continuing to improve the payment process
Coding invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
Handles vendor correspondence via phone or email
Matches the corresponding purchase orders to incoming invoices with all supporting documentation
Investigates and resolves problems associated with processing of invoices
Tracks unentered invoices by reason (not received, not approved, etc.)
Processes payments via check and credit card, including mailing payments to vendors
Deposits accounts receivable payments into the company’s bank account
Assists with monthly status reports, accruals, and monthly closings
Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Requirements

What you’ll need

Associate Degree in Accounting, preferred
3-5 years’ experience in AP
Inter-company transactions experience
GL CODING experience
Excellent communication skills (verbal, written, and presentation)
Experience with BST
All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Benefits

Comp & perks

We offer a comprehensive, highly competitive benefits package with low employee contributions
Family coverage is available
Low-deductible plan available
Generous HSA match to help manage healthcare expenses
Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit
Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and more
Free and confidential Employee Assistance Programs for counseling and support
Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday
401(k) match to help you reach your financial goals
Excellent Life Insurance coverage, fully paid by the company
You may also have the option to further your education with our comprehensive Tuition Reimbursement Program
Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much more
And because we care about all members of your family, we offer Pet Insurance to look after your furry friends