Accounts Payable Specialist

Headlands Research

Accounts Payable Specialist at Headlands Research handling vendor payments and financial documentation. Join a remote team dedicated to clinical research across North America.

Posted 7/22/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Accounts Payable processes, including vendor invoice processing, payment management, and expense report auditing. Proficient in using financial systems like NetSuite and expense management platforms to enhance operational efficiency and compliance.

Highest-signal resume keywords

Accounts Payable ExperienceNetSuite ERPExpense Management Platform Support1099 Preparation and FilingMicrosoft Excel Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Vendor Invoice ProcessingACH PaymentsWire TransfersExpense Report AuditingVendor ReconciliationFinancial Systems TroubleshootingGeneral Accounting ConceptsPayment Discrepancy ResolutionCorporate Credit Card ReconciliationInternal Controls Improvement

Soft Skills

Attention to DetailOrganizational SkillsCommunication SkillsCustomer Service SkillsProblem-Solving Skills

Tools & Technologies

NetSuiteEmburseConcurRampExpensify

Industry Keywords

Accounts Payable ProcessesVendor OnboardingW-9 DocumentationPayment PortalsAudit SupportCompliance InitiativesFinancial Reporting

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Process vendor invoices accurately and efficiently within NetSuite
Prepare ACH, wire, and other electronic vendor payments
Manage vendor onboarding, payment portals, W-9 documentation, and banking information
Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies
Monitor multiple AP inboxes and respond promptly to internal and external inquiries
Review, audit, and process employee expense reports through the company's expense management system
Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training
Partner with site leaders and department managers to obtain invoice and expense approvals
Perform monthly corporate credit card coding and reconciliations
Prepare and file annual 1099s for multiple legal entities
Support audits, reporting requests, compliance initiatives, and special projects
Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies

Requirements

What you’ll need

4+ years of progressive Accounts Payable experience
Experience preparing and filing annual 1099s
Experience administering or supporting an expense management platform (Emburse, Concur, Ramp, Expensify, or similar)
Experience supporting multiple business entities, locations, or operating companies
Strong understanding of accounts payable processes, controls, and best practices
Advanced attention to detail with exceptional organizational skills
Strong Microsoft Excel skills
Excellent communication and customer service skills
Demonstrated ability to learn new financial systems quickly and troubleshoot system-related issues independently
Experience with NetSuite ERP preferred
Experience processing ACH, wire transfers, and electronic vendor payments preferred
Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred

Benefits

Comp & perks

100% Remote position with a collaborative, supportive team
Opportunity to support a rapidly growing organization across the U.S. and Canada
Be a key contributor on a centralized accounting team with visibility across the business
Work with modern financial systems and help improve processes and automation
Join a company with a mission of improving lives through clinical research
Competitive compensation and comprehensive benefits package
Opportunities for professional growth as the organization continues to expand