Headlands Research

Accounts Payable

• Review and process vendor invoices in NetSuite
• Prepare and process ACH, wire, and other electronic vendor payments
• Manage vendor payment portals and vendor account setup
• Review vendor account statements and reconcile outstanding invoices, payments, and credits
• Monitor and manage multiple accounts payable email inboxes
• Process and review employee expense reports through the company's expense management system
• Act as a superuser for the company's expense management system, providing user support, training, and troubleshooting
• Collaborate with site and department leaders to obtain invoice and expense approvals
• Perform credit card coding and reconciliations
• Maintain vendor records, including W-9s, banking information, and payment details
• Prepare and file annual 1099s for multiple entities
• Assist with reporting, compliance requests, and special projects as assigned
• Assist with the development, documentation, and improvement of AP procedures and internal controls

Accounts Payable Specialist

Recruitment

• Lead and develop the Talent Acquisition function across the clinical research network.
• Serve as a player-coach by directly managing and filling assigned requisitions while mentoring and supporting the recruiting team.
• Develop and execute scalable talent acquisition strategies to support organizational growth and workforce planning initiatives.
• Establish recruiting goals, KPIs, service level expectations, and reporting metrics to monitor team performance and hiring effectiveness.
• Partner with executive leadership and hiring managers to understand current and future talent needs across sites and corporate functions.
• Drive continuous improvement in recruiting processes, workflows, systems, and candidate experience.
• Personally manage a portfolio of complex, high-priority or difficult-to-fill requisitions.
• Lead full-cycle recruitment activities including sourcing, screening, interviewing, offer negotiation, and closing candidates.
• Support hiring across a variety of functions including but not limited to: Operations, Finance, Patient Recruitment, Site leadership, Business development.
• Build proactive talent pipelines for critical and recurring roles.
• Utilize creative sourcing strategies including direct sourcing, networking, referrals, social media, job boards, and industry partnerships.
• Act as a trusted advisor to leaders on hiring strategy, market trends, compensation insights, organizational structure, and talent availability.
• Collaborate with HR and business leaders on workforce planning, succession planning, and organizational growth initiatives.
• Provide data-driven recommendations and recruiting insights to improve hiring outcomes and reduce time-to-fill.
• Enhance and promote the organization’s employer brand within the clinical research and healthcare communities.
• Ensure a professional, responsive, and high-quality candidate experience throughout the recruitment lifecycle.
• Support recruitment marketing initiatives including career fairs, networking events, social media campaigns, and university/community partnerships.
• Ensure recruiting practices comply with applicable employment laws, regulations, and internal policies.
• Maintain recruiting data integrity and reporting accuracy within the applicant tracking system (ATS).
• Monitor recruiting metrics including time-to-fill, quality of hire, source effectiveness, offer acceptance rates, and recruiter productivity.
• Partner with HR and operations leadership to improve onboarding and new hire transition processes.

Director of Talent Acquisition

• Lead full-cycle recruiting for complex, high-impact roles
• Act as a strategic partner to hiring leaders; shape search strategy, candidate profiles, and decision-making
• Elevate candidate quality through strong screening, calibration, and interview design
• Drive pipeline strategy and proactively solve for talent gaps
• Identify inefficiencies in the recruiting process and lead improvements across workflows and tools
• Influence stakeholders to make timely, high-quality hiring decisions
• Mentor or guide other recruiters when needed (formally or informally)
• Use data to inform decisions and communicate progress to leadership
• Provide timely communication and updates to ensure a positive candidate experience
• Help identify opportunities to improve and streamline the hiring process

Talent Acquisition Partner, Senior

Director

• Play a critical role in driving site performance
• Lead cross-functional teams
• Ensure the successful execution of clinical trials in a compliant, patient-centered environment
• Collaborate closely with investigators, sponsors, and internal teams
• Develop site teams, improve processes, and scale operations as the company continues to grow

Clinical Trials Site Director

• Proactively source candidates for high-volume and hard-to-fill roles (e.g., Clinical Research Coordinators, site staff, and corporate positions) using job boards, LinkedIn, and internal databases
• Build and maintain talent pipelines for recurring and evergreen roles
• Partner with Talent Acquisition Partners to support targeted sourcing strategies
• Conduct initial resume reviews and phone screens to assess basic qualifications, interest, and alignment with role requirements
• Ensure candidates meet minimum qualifications before advancing in the process
• Provide clear and timely feedback to recruiters on candidate quality
• Own end-to-end interview scheduling across multiple sites, time zones, and hiring managers
• Coordinate complex interview logistics, including panel interviews and rescheduling as needed
• Ensure a seamless and professional candidate experience throughout the interview process
• Maintain accurate and up-to-date candidate records in the applicant tracking system (Greenhouse)
• Ensure all candidate activity, feedback, and hiring decisions are properly documented
• Support reporting efforts by ensuring data accuracy and completeness
• Assist with job postings and requisition management
• Track candidate progress and follow up with hiring managers to ensure timely feedback
• Support offer process logistics, including reference checks and background check initiation
• Serve as a primary point of contact for candidates throughout the early stages of the hiring process
• Provide timely communication and updates to ensure a positive candidate experience
• Help identify opportunities to improve and streamline the hiring process

Talent Acquisition Specialist

• Make 60+ outbound calls a day, responding to patients that are interested in participating in a clinical trial; assess preliminary subject eligibility against protocol specific inclusion and exclusion criteria
• Answer incoming calls from potential study patients and assess preliminary subject eligibility against protocol specific inclusion and exclusion criteria
• Pass qualified patients onto the Sr. Patient Recruitment Specialist for more detailed medical pre-screening
• Develop and maintain working knowledge of assigned medical indications
• Review patient database, vendor portals and other electronic platforms as required to identify potential study patients and initiate contact
• Ensure accurate collection and entry of patient information into the relevant databases while on the phone
• Ensure courteous and efficient service is provided to all callers
• Support other members of your team as well as cross-functional team members
• Attend and contribute to department meetings
• Performing other administrative tasks, as required.