Accounts Payable Specialist

Headlands Research

Accounts Payable Specialist responsible for processing vendor invoices and electronic payments at Headlands Research. Collaborating with multiple entities and managing accounts payable tasks.

Posted 6/4/2026full-timeRemote • Florida • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $65,000 per yearWebsite

About the role

Key responsibilities & impact

Review and process vendor invoices in NetSuite
Prepare and process ACH, wire, and other electronic vendor payments
Manage vendor payment portals and vendor account setup
Review vendor account statements and reconcile outstanding invoices, payments, and credits
Monitor and manage multiple accounts payable email inboxes
Process and review employee expense reports through the company's expense management system
Act as a superuser for the company's expense management system, providing user support, training, and troubleshooting
Collaborate with site and department leaders to obtain invoice and expense approvals
Perform credit card coding and reconciliations
Maintain vendor records, including W-9s, banking information, and payment details
Prepare and file annual 1099s for multiple entities
Assist with reporting, compliance requests, and special projects as assigned
Assist with the development, documentation, and improvement of AP procedures and internal controls

Requirements

What you’ll need

4+ years of accounts payable experience
Experience preparing and filing 1099s
Experience using and supporting an expense management system such as Emburse, Concur, Ramp, Expensify, or similar
Experience supporting multiple entities, business units, or locations
Strong understanding of accounts payable processes and controls
Proficiency in Microsoft Excel
Proven ability to learn, support, and troubleshoot financial systems

Benefits

Comp & perks

Headlands Research will never ask a candidate for personal identifiable information via email or messenger tools, or for a financial deposit of any kind.
Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounts payablevendor invoice processingACH paymentswire paymentsexpense report processingcredit card codingreconciliationfinancial systems troubleshootingMicrosoft Excel1099 preparation

Soft Skills

collaborationuser supporttrainingproblem-solvingattention to detailorganizational skillscommunication