Remote Raven

Administrative Assistant

• Docket court hearings across the firm's practice areas and maintain accurate deadline tracking for all assigned matters.
• Manage attorney calendars, appointments, court dates, depositions, and case deadlines.
• Set structured reminder cascades for all deadlines (e.g., 30-day, 14-day, 7-day, 2-day, day-of).
• Flag scheduling conflicts and competing priorities to attorneys and onshore staff with sufficient lead time.
• Coordinate internal meetings, client meetings, and depositions across multiple calendars and time zones.
• Arrange travel logistics for attorneys (flights, accommodations, ground transport) and prepare itineraries.
• Confirm logistics with court reporters, opposing counsel, and venue contacts as needed.
• Track billable time entries, invoices, and expense reports across attorneys.
• Flag missing time entries or expense documentation before billing close.
• Process expense reimbursements and reconcile against firm records.
• Prepare, edit, proofread, and format legal documents and correspondence to filing-ready quality.
• E-file legal documents with US courts and agencies through the firm's e-filing systems.
• Prepare physical filing packages for the onshore team where physical filing is required.
• Maintain version control and audit trails on documents under revision.
• Assist with case management and document management systems to keep matter files complete and retrievable.
• Maintain and organize client files and confidential records in line with the firm's data and privacy protocols.
• Support intake of new matters including opening files, conflict checks, and initial documentation.
• Perform general administrative duties including copying, scanning, mailing preparation, and data entry.
• Ensure compliance with legal procedures, court rules, and firm protocols.
• Perform other legal administrative tasks as assigned by the onshore team.

Legal Admin Assistant

Technical Recruiter

• Execute deep-dive research to visualize talent ecosystems within specific sectors including AI/ML, Fintech, SaaS, and other high-growth verticals
• Identify where top Engineering, Product, and Design talent is concentrated — mapping team structures, reporting lines, and headcount at target companies
• Track talent movement, promotion patterns, and organizational shifts at high-talent-density startups
• Deliver market maps that give our recruiters and clients a clear, actionable picture of the available talent landscape
• Build robust, high-quality candidate pipelines for Engineering, Product, and Design roles across all levels of seniority
• Utilize LinkedIn Recruiter at a power-user level — building precise Boolean searches, leveraging filters, and identifying candidates who are not surfaced through standard searches
• Source beyond LinkedIn using platforms and methods specific to each role — including GitHub, patent databases, Crunchbase, academic publications, conference speaker lists, and open-source contribution history
• Go beyond candidate identification to provide intelligence that helps our clients make smarter hiring decisions
• Research headcount trends, funding rounds, team growth trajectories, and competitor hiring activity within target sectors
• Maintain accurate, well-organized, and immediately actionable Google Sheets across all active market maps and candidate lists
• Work closely with recruiters and managing partners to understand search requirements and translate them into targeted research strategies
• Communicate research findings clearly and proactively — including market constraints, talent availability, and competitive dynamics that may affect the search

Technical Sourcer/Researcher

Accounting Manager

• Assist with payroll calculations for employees and/or contractors — including hours worked, overtime, deductions, and net pay
• Verify timesheets, attendance records, and payroll inputs for accuracy before processing
• Ensure payroll data is entered correctly into the payroll or accounting system
• Flag discrepancies, missing data, or unusual entries for review before payroll is finalized
• Assist with tracking payroll-related records and maintaining organized payroll documentation
• Support year-end payroll activities including W-2 preparation support and reporting as directed
• Assist with accounts payable and accounts receivable functions — entering invoices, tracking payments, and following up on outstanding balances
• Perform data entry into the accounting system accurately and consistently
• Support monthly bank and account reconciliations by gathering and organizing supporting documentation
• Maintain organized financial records, receipts, and transaction documentation
• Assist with generating basic financial reports and summaries as directed
• Support the accounting team with ad hoc tasks and special projects as needed
• Manage day-to-day administrative tasks including scheduling, correspondence, and document management
• Organize and maintain digital and physical files in a clean, consistent, and retrievable format
• Draft and send professional emails and correspondence on behalf of the team as directed
• Handle incoming communications — emails, calls, and messages — and route them appropriately
• Coordinate meetings, appointments, and calendar logistics for the team
• Prepare documents, reports, presentations, and supporting materials as needed
• Support general office operations and ensure administrative workflows stay organized and on track
• Communicate professionally with clients and vendors regarding invoices, payments, scheduling, and general inquiries
• Follow up on outstanding documents, approvals, or information needed to keep operations moving
• Maintain organized records of client and vendor interactions and ensure all commitments are tracked and fulfilled

Accounting, Admin Support

Paralegal

• Assist the onshore paralegal team with all phases of commercial litigation, from pre-suit through trial and appeal
• Draft, format, proofread, and finalize legal documents including complaints, answers, motions, discovery requests and responses, subpoenas, and stipulations
• Prepare and organize exhibits, binders, and supporting documentation for hearings, depositions, and trial
• Monitor case deadlines and docketing to ensure no filing or response date is missed
• Support the commercial collections department in managing a high-volume portfolio of collection matters
• Draft and prepare collection-related pleadings including complaints, default judgment motions, writs of garnishment, and writs of execution
• Track the status of active collection cases from filing through judgment and post-judgment enforcement
• Prepare and process correspondence to debtors, opposing parties, and courts as directed
• Assist with the preparation and organization of documentation related to accounts receivable, judgments, and payment records
• Coordinate with clients and internal team members on collection status updates and case activity
• Maintain accurate and up-to-date case files and records across all assigned matters
• Track court deadlines, statute of limitations dates, hearing dates, and response deadlines using the firm's docketing and case management systems
• Flag upcoming deadlines to the supervising attorney and onshore paralegal team with sufficient lead time
• Organize and maintain digital case files in a consistent, retrievable format
• Assist with the preparation and organization of discovery including interrogatories, requests for production, requests for admission, and responses
• Review and organize document productions and assist with privilege log preparation
• Coordinate with e-discovery vendors or internal teams for document review and production as needed
• Prepare deposition summaries, chronologies, and witness outlines as directed
• Provide reliable, organized support to the onshore paralegal and attorney teams to reduce administrative burden and improve workflow efficiency
• Handle client communication and correspondence as directed and within defined scope
• Assist with intake of new matters including opening files, conflict checks, and initial documentation
• Perform other paralegal and legal administrative tasks as assigned by supervising attorneys or the onshore paralegal team

• Work alongside the Division Manager to oversee the day-to-day operations of the bookkeeping team
• Serve as a go-to resource for team members who encounter complex accounting situations, client-specific challenges, or workflow questions
• Provide hands-on guidance and mentorship to bookkeepers who are struggling — stepping in to help problem-solve, not just redirect
• Conduct regular check-ins with team members to monitor workload, quality, and morale
• Identify skill gaps across the team and support development through coaching, training, and knowledge sharing
• Help onboard new team members and ensure they are set up for success from day one
• Manage a portfolio of assigned client accounts across multiple industries, delivering accurate and timely bookkeeping services
• Perform core bookkeeping functions including transaction categorization, bank reconciliations, accounts payable and receivable, and month-end close
• Prepare and deliver monthly financial reports and statements to assigned clients
• Maintain clean, organized, and audit-ready client files and records
• Communicate directly with clients to address questions, gather documentation, and provide financial updates
• Review team members' work for accuracy, completeness, and compliance with client expectations and accounting standards
• Catch and correct errors before they reach the client — your review is the last line of quality control
• Establish and reinforce consistent standards for how work is documented, formatted, and delivered across the team
• Flag recurring quality issues to the Division Manager and help develop solutions
• Support the Division Manager in managing client assignments, team capacity, and workflow across the bookkeeping division
• Help ensure all client deadlines are met and that no accounts fall behind due to bandwidth or complexity
• Contribute to internal processes, templates, and documentation that help the team work more efficiently
• Identify tools and workflow improvements and bring recommendations to leadership

Operations

• Perform accurate and timely data entry across property management systems and spreadsheets
• Audit tenant files, lease records, and compliance documentation to identify missing, outdated, or incorrect information
• Ensure all files meet internal standards and any applicable regulatory or compliance requirements
• Flag discrepancies, missing documents, or non-compliant records and follow up to resolve them
• Maintain organized and up-to-date digital records for all active and inactive properties and tenants
• Perform periodic audits of existing records to ensure ongoing accuracy and completeness
• Contact utility providers on behalf of the company and tenants to set up, transfer, or close accounts as needed
• Follow up on unresolved utility issues — billing discrepancies, service interruptions, account transfers, and outstanding requests
• Track the status of all open utility matters and ensure nothing is left unresolved or unaddressed
• Document all utility-related communications and update records accordingly
• Coordinate with property managers and tenants to ensure utilities are properly handled at move-in and move-out
• Follow up on open maintenance requests to ensure they are progressing and vendors are responsive
• Communicate status updates to tenants regarding their maintenance requests in a timely and professional manner
• Coordinate with vendors, contractors, and property managers to schedule and confirm maintenance appointments
• Document maintenance activity and update work order records accurately in the system
• Escalate unresolved or urgent maintenance issues to the appropriate property manager promptly
• Answer incoming calls from tenants, owners, and vendors in a professional, helpful, and solution-oriented manner
• Address tenant inquiries related to leases, maintenance, utilities, and general property questions
• Conduct outreach calls to delinquent tenants regarding outstanding balances, payment arrangements, and account status
• Handle difficult conversations with professionalism and composure — de-escalate when needed and document all interactions
• Ensure all tenant communications are logged and follow-up actions are tracked and completed
• Route calls and issues to the appropriate team member when escalation is required

Legal Admin Assistant

Technical Sourcer/Researcher

Accounting, Admin Support

Paralegal

Accounting Manager

Property Management Operations Assistant