Remote Raven

Events

• Manage and coordinate various aspects of client events, ensuring seamless execution and high-quality deliverables.
• Log in to and manage multiple accounts, including Slack, Asana, Gmail, and Google Drive.
• Monitor and respond to emails across 15+ client inboxes within 24 hours (preferably within 3 hours).
• Prepare and send daily outgoing emails, including registration updates and event reminders.
• Update client event campaigns with event details, client SOP information, and upcoming meeting notes.
• Review events happening 30, 60, and 90 days out, as well as active and pending events.
• Complete event masters for all assigned clients' upcoming events.
• Review all client event websites, microsites, forms, and mobile views for accuracy.
• Ensure event details match the event master, including company name, event name, dates, times, location, and branding.
• Verify spelling, grammar, and links on all deliverables.
• Test registration forms, ensuring required fields (name, email, company, phone number) are included.
• Coordinate with project managers, sales teams, and HR to ensure smooth event execution.
• Attend client meetings, take detailed minutes, and follow up on action items.
• Assign tasks in Asana and ensure all tasks are completed on time.
• Organize Google Drive files for each client and event, applying naming standards consistently.
• Save and link invitation files (PDF and PNG) in the event master.

Event Coordinator

Accountant

• Record and categorize daily financial transactions accurately in the accounting system
• Maintain organized and up-to-date books for assigned accounts or entities
• Enter vendor invoices, expense reports, and receipts with proper coding and documentation
• Ensure all transactions are recorded in the correct period and to the correct accounts
• Process vendor invoices and coordinate payment scheduling under the direction of the accounting manager
• Post customer or client payments and apply them to the correct outstanding balances
• Monitor AP and AR aging reports and flag overdue items for follow-up
• Assist with vendor and client communications related to billing and payment inquiries
• Perform monthly bank reconciliations to ensure all transactions are accurately recorded and accounted for
• Identify and investigate discrepancies between bank statements and internal records
• Reconcile credit card statements and other accounts as assigned
• Maintain clean and well-organized reconciliation workpapers
• Assist with journal entry preparation for routine accruals, prepaid expenses, and adjustments
• Support the month-end and year-end close process under guidance from senior staff
• Ensure the general ledger is accurate, complete, and properly maintained for assigned accounts
• Assist in preparing basic financial reports and summaries for internal review
• Maintain organized and audit-ready financial files and documentation
• Support the preparation of supporting schedules for tax filings or external review as directed
• Respond to internal accounting inquiries in a timely and professional manner
• Assist with ad hoc accounting tasks, data cleanup, or special projects as assigned
• Follow established accounting procedures and contribute to process improvement as you grow in the role

Junior Accountant

Frontend Engineer

• Build, update, and maintain responsive websites across Webflow, Shopify, WordPress, and Squarespace.
• Customize templates, layouts, and styling using HTML5, CSS3, and JavaScript.
• Manage and optimize plugins, themes, and page speed for WordPress and other CMS platforms.
• Support e-commerce development and customization using Shopify’s Liquid framework.
• Develop marketing and landing pages for campaigns, events, and lead capture.
• Conduct cross-browser testing and quality assurance for all site builds and updates.
• Implement front-end code enhancements for performance and interactivity.
• Manage basic PHP edits for WordPress or related systems.
• Configure and maintain JSON/REST API integrations and automation workflows.
• Manage version control using Git/GitHub for change tracking and team collaboration.
• Apply SEO best practices including metadata, schema markup, accessibility (WCAG), and site performance tuning.
• Create mockups, prototypes, and page layouts using Figma, Canva Pro, or Adobe XD.
• Ensure cohesive branding, accessibility, and responsive design across all pages.
• Collaborate with leadership to refine design hierarchy, typography, and user flow for optimal engagement.
• Optimize content and imagery for performance and conversion.
• Manage domain registration, DNS configuration, and hosting environments (primarily GoDaddy).
• Configure DNS records (A, CNAME, MX, TXT, SRV) and troubleshoot propagation or routing issues.
• Set up and validate SPF, DKIM, and DMARC records for secure email authentication.
• Manage SSL certificates, HTTPS redirects, and security protocols through Cloudflare or Let’s Encrypt.
• Perform migrations, backups, and restoration of websites using FTP/SFTP or cPanel.
• Diagnose and resolve hosting, SSL, or DNS-related errors with precision and documentation.
• Maintain site health through plugin updates, vulnerability checks, and CMS hardening.
• Configure caching and CDNs (Cloudflare, Fastly) for optimal load speeds.
• Manage backup schedules, storage integrity, and restoration procedures.
• Regularly test and monitor site uptime, performance, and security.
• Ensure compliance with data security, accessibility, and privacy standards.
• Implement and manage Google Analytics 4, Google Tag Manager, and Search Console.
• Connect and maintain integrations with CRM tools (HubSpot, Salesforce, Pipedrive).
• Integrate email marketing and automation platforms (Mailchimp, Klaviyo, ConvertKit, Zapier, Make).
• Embed and track lead forms, popups, and automation triggers across websites.
• Ensure accurate event tracking, funnel analytics, and conversion reporting.
• Maintain clear project documentation, version control notes, and technical logs.
• Communicate proactively regarding project status, technical issues, and deadlines.
• Collaborate cross-functionally with leadership, marketing, and data teams.
• Demonstrate independent problem-solving, accountability, and attention to detail.
• Manage multiple concurrent projects with accuracy, adaptability, and follow-through.

Web Developer

SEO Marketing

• Develop and execute on-page, off-page, and technical SEO strategies across multiple client accounts
• Conduct comprehensive keyword research to identify opportunities for organic growth
• Perform regular SEO audits and prioritize actionable improvements for each client site
• Optimize page titles, meta descriptions, header structure, internal linking, and URL architecture
• Monitor and improve Core Web Vitals, page speed, mobile usability, and crawlability
• Build and manage backlink strategies to strengthen domain authority
• Make on-site updates across client websites including content edits, page creation, and structural changes
• Work confidently within Webflow and other website builders or CMS platforms such as WordPress, Squarespace, Wix, or Shopify
• Implement SEO recommendations directly on client websites without relying on a separate development team
• Ensure all web pages are properly optimized for search at the time of publishing or updating
• Build, maintain, and manage detailed SEO tracking spreadsheets and reporting dashboards in Excel or Google Sheets
• Track keyword rankings, organic traffic trends, click-through rates, and conversion performance across all client accounts
• Analyze data to identify patterns, issues, and opportunities, and translate findings into clear recommendations
• Prepare and deliver regular SEO performance reports for internal teams and clients
• Use tools such as Google Search Console, Google Analytics, Ahrefs, SEMrush, or Moz to inform strategy and measure results
• Collaborate with the in-house content writer to ensure all content is optimized for target keywords and search intent
• Provide keyword briefs, content outlines, and SEO direction to guide content creation
• Review and make minor content updates or SEO adjustments directly on the site when needed
• Ensure meta data, alt text, schema markup, and internal links are applied consistently across all content
• Manage and maintain XML sitemaps, robots.txt files, and site indexing settings
• Identify and resolve crawl errors, redirect chains, broken links, and duplicate content issues
• Implement structured data and schema markup to enhance search appearance
• Coordinate with web teams or platforms to address technical issues that impact search performance.

SEO Specialist

Recruitment

• Conduct thorough web searches and utilize job boards to identify potential healthcare providers, including physicians, nurses, and allied health professionals.
• Generate and maintain a robust pipeline of qualified leads aligned with the organization’s hiring needs.
• Initiate cold calls and email outreach to potential candidates, effectively communicating high-level information about opportunities within the organization.
• Engage candidates to gauge interest and collect essential information such as contact details, specialties, and availability.
• Work closely with recruiters to pass along interested and qualified leads for further engagement.
• Provide detailed candidate information and insights to assist recruiters in the next steps of the recruitment process.
• Maintain accurate and up-to-date records of all sourcing activities in the applicant tracking system (ATS).
• Generate regular reports on lead generation metrics, including the number of leads sourced, contacted, and converted.
• Adhere to all legal and ethical standards in candidate sourcing and data handling.

Healthcare Sourcer

Procurement

• Create and manage purchase orders for HVAC and electrical materials
• Coordinate with vendors to confirm pricing, availability, and delivery timelines
• Track orders and follow up to ensure on-time delivery
• Communicate with field teams regarding order status and updates
• Maintain accurate records in ERP and purchasing systems
• Assist in sourcing products and comparing vendor pricing
• Support inventory tracking and replenishment needs
• Resolve order discrepancies, delays, or issues with suppliers
• Ensure compliance with company purchasing procedures

Purchasing Agent

• Execute purchasing strategies across HVAC and electrical divisions
• Coordinate daily procurement activities for U.S.-based operations
• Manage supplier relationships, including pricing, availability, and delivery timelines
• Negotiate pricing, terms, and rebates with vendors and distributors
• Track and manage purchase orders to ensure timely fulfillment
• Monitor inventory levels and support warehouse/field teams
• Identify cost-saving opportunities and improve purchasing efficiency
• Maintain accurate purchasing data within ERP systems
• Collaborate with U.S. teams across operations, finance, and leadership
• Support standardization of purchasing processes across locations

Purchasing Manager

Systems Engineer

• Own the long-term technology and systems roadmap for the organization
• Evaluate how systems support company operations and identify opportunities for improvement
• Design scalable system architecture that supports the company’s future growth
• Partner with leadership to redesign workflows and improve operational visibility across departments
• Design how core business systems connect and interact across the organization, ensuring data flows reliably between tools such as HubSpot, Purlieu, QuickBooks Online, and other platforms.
• Build and maintain automations using platforms such as Make or similar tools to streamline workflows and reduce manual work across the company.
• Serve as the primary administrator for HubSpot CRM, ensuring data integrity, managing permissions, and building dashboards and reports that support better decision-making.
• Develop reporting infrastructure, dashboards, and system visibility that enable leadership to better understand operational performance and make informed strategic decisions.
• Collaborate with leaders across Sales, Finance, HR, and Operations to redesign workflows and ensure systems effectively support how work moves through the organization.
• Research, test, and implement AI tools and workflows that improve productivity and operational efficiency across the company.
• Ensure the team understands how systems work and evolve by providing training, documentation, and guidance when new tools or workflows are implemented.
• Manage incoming system and automation requests while maintaining a responsive, service-oriented mindset toward teammates across the organization.

Business Systems Architect

Project Manager

• Manage the full project lifecycle from pre-construction through closeout, ensuring milestones, budgets, and timelines are met
• Develop and maintain detailed project schedules, tracking progress and adjusting plans as conditions change
• Coordinate with owners, architects, engineers, subcontractors, and suppliers to align on project goals and deliverables
• Review and interpret construction drawings, specifications, contracts, and scopes of work
• Maintain organized project documentation including RFIs, submittals, change orders, meeting minutes, and daily logs
• Monitor project budgets and track costs against original estimates throughout the project lifecycle
• Review and process subcontractor and vendor invoices, pay applications, and change order requests
• Identify potential cost risks early and communicate proactively with leadership and clients
• Assist in the preparation of project budgets, cost forecasts, and financial reporting
• Build and maintain project schedules using construction management software such as Procore, MS Project, Buildertrend, or similar tools
• Coordinate subcontractor and supplier schedules to prevent conflicts and minimize delays
• Conduct regular virtual project meetings and site check-ins to monitor progress and resolve issues
• Manage procurement timelines for materials and equipment to support project milestones
• Issue and manage subcontract agreements, scopes of work, and purchase orders
• Ensure subcontractors meet safety, quality, schedule, and documentation requirements
• Resolve field issues, conflicts, and disputes in a timely and professional manner
• Maintain strong working relationships with subcontractors, suppliers, and trade partners
• Serve as the primary client-facing contact, providing regular project updates and managing expectations
• Prepare and present project status reports, budget summaries, and schedule updates
• Facilitate productive communication between all project stakeholders in a remote setting
• Identify and escalate risks, conflicts, or scope changes promptly
• Maintain complete and accurate project files including contracts, drawings, permits, and correspondence
• Ensure all required permits, inspections, and regulatory approvals are obtained and documented
• Support project closeout processes including punch lists, as-builts, lien waivers, and warranty documentation
• Adhere to company standards for document control and project reporting

• Your daily workflow will center around the Epicor Kinetic ERP system and the Microsoft 365 suite. Key duties include:
• - Accounts Payable (AP): High-volume entry of vendor invoices, ensuring proper coding and matching against purchase orders and receipts.
• - Accounts Receivable (AR): Processing customer billings and applying payments accurately to maintain a healthy cash flow.
• - GL Account Reconciliations: Monthly reconciliation of bank statements and credit cards to ensure the General Ledger is balanced and accurate.
• - Job Cost Analysis: Monitoring and analyzing project-based costs to ensure manufacturing jobs stay within budget and variances are flagged.
• - Miscellaneous Bookkeeping: Assisting with month-end closing procedures, maintaining digital filing systems, and supporting the finance team with ad-hoc reporting.

Certified Public Accountant

Sales

• Assist Producers with quoting and binding policies
• Review applications and documentation for completeness and accuracy
• Attach emails and supporting documents within agency management systems
• Follow up with carrier underwriters and insureds to obtain missing information
• Monitor and track outstanding quotes and policy documents
• Set up new clients and policies in Applied EPIC
• Enter and verify data in Indio and other internal systems
• Maintain organized digital files and documentation
• Perform quality checks to ensure data accuracy and compliance
• Communicate with carrier underwriters regarding missing information, quote revisions, and binding confirmations
• Follow up with insureds for documentation and required forms
• Ensure timely response and turnaround on requests

Sales Coordinator – Support

• Register newly acquired properties with the HOA by completing and submitting HOA-specific forms
• Register new residents with the HOA by completing and submitting HOA-specific forms
• Support HOA-related documentation and tracking
• Review and enter bills and invoices into AppFolio accurately and on time
• Resolve bills and invoices placed on hold in a timely manner
• Process HOA statements and reconcile balance discrepancies
• Ensure proper documentation and clean recordkeeping for all transactions
• Run ADRE compliance reports and upload documentation into Google Docs
• File and pay Transaction Privilege Tax (TPT) as required
• Maintain organized files for compliance-related reporting and audits
• Coordinate turning utilities on/off for properties as needed
• Code accounting entries in QuickBooks
• Support additional accounting and administrative projects as assigned