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Assistant
Remote RavenRemote Administrative Assistant handling administrative support and compliance for Executive Leadership Team. Overseeing billing, vendor management, and quality assurance reporting.
About the role
Key responsibilities & impact- Perform daily QuickBooks Online reconciliations and ensure accurate transaction coding
- Issue, track, and manage employee expense reports
- Assist with Accounts Receivable, including follow-ups and client communication as needed
- Support billing workflows, including invoice review, verification, and submission
- Assist with state and municipal licensing applications, renewals, and compliance tracking
- Manage vendor registrations across client, government, and third-party portals
- Support document submissions for state, municipal, and federal bid lists
- Coordinate with Business Development to ensure all required compliance documentation is complete
- Prepare and maintain Quality Assurance Reports for key client accounts
- Assist with materials for Quarterly Business Reviews (QBRs)
- Maintain internal filing systems and executive documentation
- Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups
- Collaborate with Operations, Finance, HR, and Business Development teams
- Track deadlines, renewals, compliance requirements, and outstanding items
Requirements
What you’ll need- 3+ years of experience in administrative or executive support, preferably in a remote environment
- Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams)
- Experience supporting billing, invoicing, or accounting-related functions
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- High level of professionalism, discretion, and reliability
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Remote Raven Website LinkedIn All Job Openings 11 - 50 employees 👥 HR Tech 🎯 Recruiter 🤝 B2B HR Tech
- Recruitment
- B2B Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel. Assistant Job not on LinkedIn 🔥 4 minutes ago 🇰🇪 Kenya – Remote 💵 $6 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior ✨ Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Perform daily QuickBooks Online reconciliations and ensure accurate transaction coding
- Issue, track, and manage employee expense reports
- Assist with Accounts Receivable, including follow-ups and client communication as needed
- Support billing workflows, including invoice review, verification, and submission
- Assist with state and municipal licensing applications, renewals, and compliance tracking
- Manage vendor registrations across client, government, and third-party portals
- Support document submissions for state, municipal, and federal bid lists
- Coordinate with Business Development to ensure all required compliance documentation is complete
- Prepare and maintain Quality Assurance Reports for key client accounts
- Assist with materials for Quarterly Business Reviews (QBRs)
- Maintain internal filing systems and executive documentation
- Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups
- Collaborate with Operations, Finance, HR, and Business Development teams
- Track deadlines, renewals, compliance requirements, and outstanding items 🎯 Requirements
- 3+ years of experience in administrative or executive support, preferably in a remote environment
- Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams)
- Experience supporting billing, invoicing, or accounting-related functions
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- High level of professionalism, discretion, and reliability Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs
ATS Keywords
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Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
QuickBooks OnlineBilling SupportInvoicingAccounts ReceivableCompliance TrackingDocument SubmissionQuality Assurance ReportingExpense Report ManagementVendor Registration ManagementAdministrative Support
Soft Skills
Attention To DetailProfessionalismDiscretionReliabilityIndependence