Payroll

• Check monthly timesheet and bonus input into Ptelea system and process monthly Crosstab report
• Prepare and input payroll data for semi-monthly payrolls in accurate and timely manner; prepare reports and check requests for all applicable payments associated with payrolls
• Assist and reset iPay statements for team members
• Provide customer service to internal and external sources related to payroll
• Prepare journal entries for payroll and benefit accounts and assist with month end and year end close processes
• Prepare account reconciliations for payroll and benefit accounts and resolve discrepancies promptly
• Reconcile quarterly and annual tax filings and reports following agency filing requirements
• Check semi-annual performance bonus payments
• Work on updating annual budget spreadsheets with industry salary survey information
• Update and maintain the Performance Management Raise spreadsheets
• Produce & provide reports for various company projects
• Update company Roster and other payroll reports on a semi-monthly basis
• Maintain payroll records and reports in accordance with internal policies and legal requirements
• Monitor and ensure compliance with labor laws and industry-specific regulations
• Help with benefit plan audits such as 401k, Workers Comp, etc.

Part Time Payroll Accountant

• Accurately processing payrolls as a Payroll Coordinator
• Acting as a liaison between Clinicians and IES
• Compiling and processing payroll for several pay dates including bi-weekly, semi-monthly and monthly
• Handling payroll for assigned clinical group(s) that can be multistate using UKG Pro software
• Responding to payroll questions and investigating any issues regarding payroll
• Maintaining payroll records and backup documentation
• Monitoring compliance between corporate policy and current federal and state regulations
• Coordinating with other departments in ensuring accurate payroll processing

Payroll Coordinator

• Manage, coach and develop 3 Payroll Specialists; conduct regular 1:1s, set objectives, and lead performance reviews
• Allocate entity and workload ownership across the team, balancing complexity and coverage risk
• Build a positive team culture with clear accountability and defined career pathways
• Serve as first-line escalation for all payroll queries, exceptions, and processing issues during US hours
• Oversee end-to-end payroll processing cycles across all 5 US legal entities, ensuring accuracy and on-time delivery
• Perform final review and sign-off on payroll runs before funding; act as hands-on processor for complex or high-risk entities
• Manage off-cycle payroll runs, retroactive adjustments, and termination calculations
• Own the payroll calendar and ensure all deadlines are met across entities
• Ensure compliance with federal, state, and local payroll tax regulations across all jurisdictions
• Maintain SOX controls documentation and support internal and external audits
• Manage year-end processes including W-2 production, reconciliations, and tax filings
• Monitor legislative and regulatory changes affecting US payroll; implement required process updates
• Own day-to-day relationships with payroll system vendor, tax filing agents, and benefit administrators
• Partner with HR, Finance, Legal, and Benefits teams as the primary US payroll contact
• Prepare and present payroll metrics, exception reports, and KPIs for the Global Payroll Director and senior stakeholders
• Identify and lead process improvement initiatives to enhance accuracy, efficiency, and controls
• Support system upgrades, new entity set-ups, and M&A-related payroll integrations
• Contribute to global payroll strategy and standardization projects led by the Global Payroll Director

Payroll Manager

• Oversee the company’s payroll, corporate credit card program, and cash operations functions.
• Ensure all activity is accurately recorded in the financial statements and supervises accounting staff.
• Serve as primary payroll accounting lead for new-country and regional expansions, establishing compliant payroll processes, controls, and accounting practices.
• Oversee administration of the Corporate Travel & Expense (T&E) and Purchasing Card (P-Card) programs.
• Develop, implement, and maintain corporate T&E policies, procedures, and internal controls.
• Partner with Finance Systems, Treasury, and IT teams to enhance and maintain financial systems.
• Oversee the cash accountant to ensure accrual and payment of corporate card expenses.
• Lead strategic Payroll and Corporate Expense initiatives.

Senior Manager, Payroll & Expenses

• Manage end-to-end payroll processing for Canada and support North American payroll operations.
• Validate payroll inputs including compensation changes, benefits, deductions, time records, and employee status updates.
• Ensure payroll compliance with applicable regulations and company policies.
• Perform payroll reconciliations, reporting, accounting support, and audit activities.
• Partner with HR, Finance, IT, and payroll vendors to deliver payroll excellence.
• Resolve payroll issues, inquiries, and escalations.
• Drive process improvements, system enhancements, testing, and continuous improvement initiatives.

Country Lead – North America Payroll

• Manage, coach and develop 3 Payroll Specialists; conduct regular 1:1s, set objectives, and lead performance reviews
• Allocate entity and workload ownership across the team, balancing complexity and coverage risk
• Build a positive team culture with clear accountability and defined career pathways
• Serve as first-line escalation for all payroll queries, exceptions, and processing issues during US hours
• Oversee end-to-end payroll processing cycles across all 5 US legal entities, ensuring accuracy and on-time delivery
• Perform final review and sign-off on payroll runs before funding; act as hands-on processor for complex or high-risk entities
• Manage off-cycle payroll runs, retroactive adjustments, and termination calculations
• Own the payroll calendar and ensure all deadlines are met across entities
• Ensure compliance with federal, state, and local payroll tax regulations across all jurisdictions
• Maintain SOX controls documentation and support internal and external audits
• Manage year-end processes including W-2 production, reconciliations, and tax filings
• Monitor legislative and regulatory changes affecting US payroll; implement required process updates
• Own day-to-day relationships with payroll system vendor, tax filing agents, and benefit administrators
• Partner with HR, Finance, Legal, and Benefits teams as the primary US payroll contact
• Prepare and present payroll metrics, exception reports, and KPIs for the Global Payroll Director and senior stakeholders
• Identify and lead process improvement initiatives to enhance accuracy, efficiency, and controls

• Review and audit payroll calculations to ensure accuracy
• Ensure compliance with federal, state, and local payroll regulations and company policies
• Enter and update payroll data in the payroll system accurately and timely
• Prepare and distribute payroll reports, including summaries of earnings, taxes, deductions, and other reports as required
• Identify and resolve payroll discrepancies by collecting and analyzing information
• Provide support to employees regarding payroll inquiries and issues
• Collaborate with HR, finance, and other departments to ensure seamless payroll processing
• Maintain accurate and up-to-date records of payroll transactions and documentation
• Identify opportunities for process improvements and contribute to the development and implementation of payroll best practices

Senior Payroll Processor

• Oversight and implementation of Executive payroll related activities.
• Oversight and management of vendor management related to Executives.
• Execution of payroll Corp tax Initiatives and implementation of strategic direction.
• Ensure GM Payroll is compliant with all federal, state, and local tax regulations related to Executive processing.
• Maintain a cohesive work relationship between multiple third-party vendors.
• Network and collaborate with colleagues, third parties, and other GM departments to achieve desired business results.
• Proactively identify process improvement opportunities and lead change.
• Extract, analyze verify and present data for management decision making.
• Provide internal and/or external financial analysis and decision support as needed.
• Ensure compliance with internal controls requirements and tax compliance regulations.
• Lead and/or assist with special projects and global initiatives as required.

Senior Payroll Lead

• Prepare the bi-weekly payroll for W-2 employees and 1099 contractors, in several states within four different pay companies
• Coordinate with People Team for new hires, terminations, leaves of absence, to ensure accuracy
• Work with the regional and department leaders and supervisors to ensure timely approval of timecards
• Maintain earnings codes, pay codes, departments and locations within ADP
• Coordinate with the People Team and Finance on the maintenance of home locations and the transfer of employees from one location to another
• Initiate registration of the company in new states to begin withholding and remitting payroll taxes and unemployment insurance, as needed
• Be the liaison for all Workers Comp related billing and reporting
• Assist employees with payroll related questions and issues
• Ensure the accuracy of the benefits journal entries and ensure bills are paid timely
• Report on monthly payroll variances by location, versus budget/forecast and prior month (in coordination with FPA analyst and Controller)
• Assist in the reconciliation of payroll accounts (i.e. Payroll Liabilities, HSA Payable, 401K Payable, etc.)

Payroll Administrator

• Review and audit payroll calculations to ensure accuracy
• Ensure compliance with federal, state, and local payroll regulations
• Enter and update payroll data in the payroll system accurately and timely
• Prepare and distribute payroll reports as required
• Identify and resolve payroll discrepancies
• Provide support to employees regarding payroll inquiries
• Collaborate with HR, finance, and other departments
• Maintain accurate and up-to-date records of payroll transactions
• Identify opportunities for process improvements

• Audit payroll calculations to ensure accuracy
• Ensure compliance with payroll regulations and company policies
• Enter and update payroll data accurately
• Prepare and distribute payroll reports
• Identify and resolve payroll discrepancies
• Provide support to employees regarding payroll inquiries
• Collaborate with HR and finance for seamless payroll processing
• Maintain records of payroll transactions

• Provide leadership and oversight of all daily payroll operations, ensuring accurate and timely payroll processing
• Supervise payroll staff, establish priorities, assign work, and monitor performance
• Supervise the international tax team and oversee all 1042-S international tax reporting
• Ensure payroll processing complies with institutional policies, collective bargaining agreements, federal and state regulations, and tax requirements
• Review and approve payroll transactions, adjustments, off-cycle payrolls, and special payments
• Oversee payroll reconciliations, payroll tax reporting, deductions, garnishments, retirement contributions, and month-end processing
• Oversee quarterly payroll tax filings at both the federal and state levels
• Maintain appropriate internal controls to safeguard payroll data and institutional assets
• Serve as the primary resource for resolving complex payroll issues and escalated employee concerns
• Develop and execute a multiyear payroll modernization roadmap aligned with Vanderbilt’s mission, growth and operational priorities
• Assess and redesign payroll workflows, procedures, and controls to improve accuracy, consistency, efficiency, and service
• Optimize Oracle Cloud HCM and other enabling technologies to automate processes, reduce manual intervention, strengthen data integrity, and improve employee self-service
• Establish a continuous improvement discipline using process mapping, root-cause analysis, performance data, and clear operational measures
• Lead system enhancements, testing, and adoption while maintaining strong internal controls, segregation of duties, documentation, and regulatory compliance
• Ensure compliance with federal and state wage and hour laws, tax regulations, retirement reporting requirements, and higher education-specific payroll regulations
• Monitor legislative and regulatory changes affecting payroll operations and implement required updates
• Coordinate internal and external payroll audits and respond to audit requests
• Strengthen internal controls and ensure appropriate segregation of duties throughout payroll processes
• Partner with VUIT Oracle team to optimize payroll system functionality
• Collaborate with Finance to ensure accurate payroll accounting, reconciliations, and financial reporting
• Participate in system upgrades, testing, implementations, and process enhancements
• Build strong collaborative relationships across departments to improve service delivery and communication
• Provide coaching, mentoring, and guidance to payroll staff
• Foster a collaborative, customer-focused, and continuous improvement culture
• Identify training needs and support professional development opportunities
• Manage departmental priorities and allocate resources to meet institutional deadlines

Director, Payroll Operations

• Own and process end-to-end US payroll on a semi-monthly cycle, including regular wages, bonuses, commissions, equity-related transactions, off-cycle runs, and terminations
• Maintain accurate payroll records for multi-state operations, including state/local tax registrations, SUI rates, and jurisdiction setup for new work locations
• Manage payroll tax compliance: filings, amendments, agency notices, W-2/W-2c processing, and year-end close
• Process garnishments, levies, and other involuntary deductions in compliance with applicable regulations
• Partner with Accounting on payroll journal entries, GL mapping, accruals, and month-end close support
• Prepare and submit certified payroll reports for public works and government-funded construction projects
• Ensure compliance with Davis-Bacon and Related Acts and state prevailing wage laws
• Maintain project-level payroll records to support certified payroll audits and agency inquiries
• Serve as the review and approval authority for international payroll runs processed through in-country payroll providers and EOR platforms
• Administer US benefits programs including open enrollment, new hire enrollment, and terminations
• Perform monthly benefits reconciliations and manage 401(k) administration and compliance testing support
• Maintain payroll and benefits internal controls, documentation, and audit readiness

Senior Payroll & Benefits Specialist

• Coordinate and process payroll in multiple countries ensuring accuracy, confidentiality, and timeliness in all transactions
• Review and verify payroll data and reports for precision
• Liaise with the Finance department on reporting requirements to ensure transparency of payroll changes
• Ensure payroll database reflects current and accurate information
• Process all payroll data entries relevant to the employee lifecycle – new hires, salary increases, bonus, commission, garnishments, benefit deduction changes, separations
• Calculate adjustments, special pays, retroactive payments, and overpayment of wages; issue manual payments as required
• Calculate separation payments in compliance with Company policies and local laws
• Perform analysis and preparation of payroll related year end schedules and ensure accuracy of year end returns processed by payroll vendor
• Track time entry and enter timesheet adjustments
• Partner with Payroll Manager and other internal departments on audit requests
• Respond to unemployment claims, verify calculations, dispute erroneous claims, and approve bills for payment
• May respond to employment verifications
• Assist employees with payroll issues and questions
• Identify opportunities to improve payroll processes through automation, technology, and standardized global practices.
• Maintain payroll controls, documentation, and audit processes to ensure data integrity and regulatory compliance.
• Support integration activities related to acquisitions, new countries, or organizational growth, ensuring a seamless employee experience.
• Contribute to the ongoing optimization of Harbor's HR technology ecosystem, including Workday, ADP, and future payroll solutions.
• Perform other duties as assigned.

Payroll Analyst

• Compensation Analysis: Participate in salary surveys, analyze market trends, and benchmark jobs internally and externally to determine competitive pay.
• Merit Increase: Assist with merit increase process; develop input sheets.
• Data Analysis & Compliance: Conduct equity analyses to ensure pay fairness and ensure compliance with federal and state labor laws.
• Data Analysis & Reporting: Cleaning and analyzing data from ATS (Applicant Tracking Systems), payroll, and employee surveys to identify patterns in turnover, hiring, and performance.
• Metric Development: Developing HR dashboards, key performance indicators (KPIs), and visualizations to track workforce metrics.
• Strategic Insights: Providing insights for HR leaders on recruitment effectiveness, employee engagement, and potential risks.
• Process Improvement: Using findings to recommend optimizations for recruiting, training, and talent management.
• Payroll Processing: Processes payroll on regular cycles (bi-weekly) including calculating wages, overtime, and deductions. Benefits billing reconciliation and processing bank wires.
• Compliance & Tax: Ensures compliance with federal, state, and local tax laws, and prepares year-end filings.
• Reporting: Prepares payroll reports for finance and HR and assists with audits.

Compensation & Payroll Analyst

• Manage the full accounts payable process, including vendor setup, invoice review and coding, approval routing, and payment processing via check and ACH.
• Maintain vendor records and support compliance with IRS W-9 and 1099 reporting requirements.
• Review expense accounts and assist with month-end accrual determinations.
• Maintain payroll data accuracy and collaborate with Human Resources to support payroll processing.
• Ensure compliance with federal, Massachusetts, and applicable local payroll, tax, and wage-and-hour requirements.
• Prepare journal entries and perform account reconciliations as part of the monthly close process.
• Maintain accounting records for inventory transactions.
• Prepare audit schedules and supporting documentation for internal and external audits.

Accounts Payable, Payroll Accountant

• Own the timely, accurate, and compliant bi-weekly payroll for all Canadian and U.S. employees. Process all lifecycle data updates including new hires, terminations, promotions, compensation changes, bonuses, deductions, garnishments, and tax updates.
• Lead all year-end activities (T4s, W-2s, 1099s, ROEs, filings, and reconciliations). Partner with Finance to ensure data integrity, general ledger accuracy, and audit readiness.
• Ensure strict adherence to CRA, U.S. federal, state, and local payroll regulations, as well as provincial/state employment standards.
• Demonstrate deep working knowledge of: *United States:* California and New York regulations (including CA EDD reporting, CA SDI/PFL, NY withholding/SUI, and NY DBL/PFL premiums).
• *Canada:* Multi-province compliance across ON, BC, and AB, including jurisdiction-specific payroll tax requirements such as Ontario Employer Health Tax (EHT)
• Manage regional workers' compensation programs (e.g., WSIB, provincial boards, and U.S. state insurance), ensuring accurate reporting, premium remittances, and rate audit compliance.
• Own all benefits carrier relationships, including day-to-day administration, employee enrollments/changes, taxable benefit tracking, open enrollment project management, and annual benefits renewal negotiations.
• Execute day-to-day onboarding, offboarding, and employee lifecycle changes, maintaining flawless records in the HRIS and payroll systems.
• Serve as the primary point of contact for the payroll/HR inbox, triaging and resolving inquiries regarding pay, benefits, policies, and employment verifications.
• Partner with Finance and People & Talent to continuously improve, automate, and scale workflows for a growing workforce.
• Build, maintain, and continuously improve payroll process documentation and SOPs across all jurisdictions.

Global Payroll – People Ops Manager

• Process complex multi-state payrolls accurately and on schedule
• Manage garnishments, tax withholdings, benefit deductions, and payroll reconciliations
• Review payrolls prepared by Payroll Coordinators prior to final submission
• Resolve payroll tax notices, agency correspondence, and compliance-related issues
• Advise clients on payroll best practices, regulatory compliance, and process optimization
• Mentor Payroll Coordinators by providing technical guidance and answering payroll-related questions
• Improve payroll workflows, automation, quality controls, and operational efficiency
• Onboard new payroll clients, including payroll system setup, implementation, training, and ongoing support
• Maintain compliance with federal, state, and local payroll regulations
• Deliver exceptional client service while ensuring timely and accurate payroll processing

Payroll Specialist

• Serve as the primary point of contact for support line inquiries during business hours, providing prompt and effective assistance to internal teams, clients, and healthcare professionals
• Manage the setup of new clients in the Stogo Admin system, ensuring seamless integration for the Flex implementation team and maintaining data accuracy
• Act as the primary liaison for the Flex implementation team, facilitating communication and resolving issues to ensure smooth operations
• Oversee the scheduling of healthcare professional orientations within the Stogo application, ensuring timely and efficient onboarding processes
• Reconcile payroll information prior to submission, ensuring accuracy and addressing discrepancies to support timely and precise processing
• Prepare, upload, and update employee data in Stogo Admin, maintaining the integrity of flex employee records and ensuring compliance with organizational standards
• Deliver exceptional customer service to internal team members and external clients by addressing inquiries, resolving issues, and fostering positive relationships
• Uphold our Core Values: Own Your Relationships – Be someone others can count on; Own the Outcome – Deliver results through accountability and follow-through; Obsess Over the Experience – Make every interaction meaningful; Act with Integrity & Respect – Do what’s right, always
• Other duties as assigned

• Support Stogo Flex internal staff, healthcare professionals, and clients
• Serve as the primary point of contact for support line inquiries during business hours
• Manage the setup of new clients in the Stogo Admin system
• Act as the primary liaison for the Flex implementation team
• Oversee the scheduling of healthcare professional orientations within the Stogo application
• Reconcile payroll information prior to submission
• Prepare, upload, and update employee data in Stogo Admin
• Deliver exceptional customer service to internal team members and external clients
• Uphold company Core Values

Payroll jobs in United States

See all jobs on JobTailor

Part Time Payroll Accountant

Payroll Coordinator

Payroll Manager

Senior Manager, Payroll & Expenses

Country Lead – North America Payroll

Payroll Manager

Senior Payroll Processor

Senior Payroll Lead

Payroll Administrator

Senior Payroll Processor

Senior Payroll Processor

Director, Payroll Operations

Senior Payroll & Benefits Specialist

Payroll Analyst

Compensation & Payroll Analyst

Accounts Payable, Payroll Accountant

Global Payroll – People Ops Manager

Payroll Specialist

Payroll Coordinator

Payroll Coordinator