Senior Payroll & Benefits Specialist

Terabase Energy

Senior Payroll & Benefits Specialist overseeing end-to-end payroll and benefits processes for Terabase Energy. Ensuring compliance and accuracy across US and international payroll operations.

Posted 7/23/2026full-timeRemote • California • 🇺🇸 United StatesSenior💰 $90,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in managing end-to-end US payroll processes, ensuring compliance with federal, state, and local regulations, and administering benefits programs. Proficient in payroll tax compliance, data reconciliation, and maintaining accurate payroll records across multi-state operations.

Highest-signal resume keywords

End-To-End US Payroll ManagementPayroll Tax ComplianceBenefits AdministrationCertified Payroll Professional (CPP)Advanced Excel Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

US Multi-State Payroll ProcessingPayroll Tax FilingsGarnishments Processing401(k) AdministrationEquity Compensation Payroll ProcessingPayroll Journal EntriesData ReconciliationCertified Payroll Reports PreparationCompliance with Davis-Bacon ActInternal Controls Maintenance

Soft Skills

Attention to DetailDiscretion with Confidential DataStrong Controls Mindset

Tools & Technologies

Payroll/HRIS PlatformsEOR PlatformsGoogle Sheets

Certifications & Qualifications

Certified Payroll Professional (CPP)Fundamental Payroll Certification (FPC)CEBS

Industry Keywords

Payroll ComplianceWage-and-Hour RequirementsERISAACACOBRACertified Payroll AuditsMulti-State OperationsPublic Works PayrollGovernment-Funded ProjectsRapid Headcount Growth

Tech Stack

Tools & technologies

C++

About the role

Key responsibilities & impact

Own and process end-to-end US payroll on a semi-monthly cycle, including regular wages, bonuses, commissions, equity-related transactions, off-cycle runs, and terminations
Maintain accurate payroll records for multi-state operations, including state/local tax registrations, SUI rates, and jurisdiction setup for new work locations
Manage payroll tax compliance: filings, amendments, agency notices, W-2/W-2c processing, and year-end close
Process garnishments, levies, and other involuntary deductions in compliance with applicable regulations
Partner with Accounting on payroll journal entries, GL mapping, accruals, and month-end close support
Prepare and submit certified payroll reports for public works and government-funded construction projects
Ensure compliance with Davis-Bacon and Related Acts and state prevailing wage laws
Maintain project-level payroll records to support certified payroll audits and agency inquiries
Serve as the review and approval authority for international payroll runs processed through in-country payroll providers and EOR platforms
Administer US benefits programs including open enrollment, new hire enrollment, and terminations
Perform monthly benefits reconciliations and manage 401(k) administration and compliance testing support
Maintain payroll and benefits internal controls, documentation, and audit readiness

Requirements

What you’ll need

7+ years of progressive payroll experience, including 3+ years running US multi-state payroll end-to-end
Experience reviewing and approving international payroll through in-country providers and/or EOR platforms
Hands-on benefits administration experience, including carrier invoice reconciliation and 401(k) administration
Strong knowledge of US federal, state, and local payroll tax regulations and wage-and-hour requirements
Working knowledge of ERISA, ACA, COBRA, and related benefits compliance frameworks
Proficiency with major payroll/HRIS platforms and EOR platforms
Advanced Excel/Google Sheets skills; comfort reconciling large data sets
Exceptional attention to detail, discretion with confidential data, and a strong controls mindset
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
CEBS or similar benefits certification preferred
Experience supporting payroll during rapid headcount growth or new-country expansion preferred
Experience with equity compensation payroll processing (RSUs, ISO/NSO exercises) preferred
Experience supporting financial statement and 401(k) plan audits preferred.