Office Coordinator

• Coordinate the daily activities of mitigation staff
• Monitor activities with the Project Manager, Client, Contractors, and Mitigation Staff
• Assist in resolving job issues, change requests, and staff, site, and equipment problems
• Manage project administration activities including staffing, scheduling, crew assignments, timekeeping review, purchase orders, and safety reporting
• Prepare and maintain required documentation
• Monitor job files from beginning to end for accuracy
• Coordinate employee meetings
• Assist Project Managers with contracting vendors, organizing equipment, and planning and organizing crews and multiple jobs simultaneously
• Create and manage on-call schedules
• Manage TPA compliance and communications
• Request and manage time sheets for temporary labor when needed

Part-time Mitigation Coordinator administering disaster-restoration projects for DRYmedic in Homewood, Illinois

Mitigation Coordinator – Office Admin

Part-time Mitigation Coordinator managing staffing, schedules, documentation, and compliance for DRYmedic disaster-restoration projects.
Collaborating with project managers, clients, contractors, and mitigation crews in Homewood, Illinois.

• Act as co-owner of the Retail Store Operational Plan
• Ensure store objectives are met
• Maintain inventory controls
• Communicate with guests onsite and through various channels

Office Coordinator managing retail store operations for Robbins Brothers jewelry store

Office Coordinator at Robbins Brothers ensuring retail store operational efficiency and guest communication. Overseeing inventory controls and directing operational activities within the store.

• Handle day-to-day office operations at our North Loop HQ, including supplies, snacks, vendor relationships, and the dozens of small things that keep a growing team functional
• Help coordinate the move from our current Northeast Minneapolis space to the new North Loop office: work with vendors on timelines and logistics, and help get the new space ready to work in from day one
• Be one of the first to hear when something in the office breaks, runs out, or needs fixing, and help get it handled quickly
• Help bring small rituals and everyday moments to life that make people want to be in the office
• Help organize client and team events, and celebrations that build connection across a hybrid team, and notice when the room needs energy versus quiet
• Handle light AP/AR: process invoices, track payments, and keep vendor accounts current
• Partner with the CFO to keep financial housekeeping clean and current, month after month
• Flag discrepancies early, since you're a second set of eyes on the numbers rather than just someone processing them

Office Coordinator coordinating daily operations at AI-native engineering company

Office Coordinator, Part-Time

Office Coordinator managing daily office operations and coordinating relocation at AI-native engineering firm Blank Metal. Focus on workspace functionality and light financial tasks.

• Own the daily operation of the front office and reception experience.
• Welcome visitors, candidates, customers and vendors while ensuring a professional first impression.
• Manage inbound calls, route inquiries appropriately and exercise sound judgment when escalating matters.
• Conduct office tours for candidates, customers, vendors and new employees.
• Maintain reception, conference rooms, and common areas in a constant state of readiness.
• Serve as the primary administrative coordination resource supporting all business functions.
• Coordinate meetings, projects, scheduling and logistics across departments.
• Support ad hoc initiatives while continuously identifying opportunities to streamline recurring work.
• Own day-to-day office operations and workplace readiness.
• Coordinate facilities issues, maintenance, vendors and landlord requests through completion.
• Manage office access, keys, badges, alarms and visitor administration.
• Coordinate employee recognition, office events and engagement initiatives.
• Partner with HR on culture and sustainability initiatives.

Office Coordinator managing front office operations and employee engagement logistics.

Office Coordinator ensuring efficient front office operations and supporting employee engagement initiatives at ASSA ABLOY Group. Collaborating with various departments to maintain workplace readiness and culture.

• Responsible to request, follow-up, obtain, and validate authorizations/referrals/notifications with appropriate CPT and ICD-10 codes, within the appropriate timelines for Radiation Oncology and/or Oncology Infusion.
• Responsible for coordinating patient flow, timely processing, maintaining knowledge and deployment of practices used within the department/physician practice/hospital to address patient questions or concerns.
• Maintaining knowledge of insurance requirements, BHSF pricing, financial assistance options, and overall BHSF Revenue Cycle operations.
• Practices the Baptist Health philosophy of service excellence in providing professional, compassionate and friendly service to patients of all ages, families, employees, physicians and community members.

Responsible for authorizations and patient coordination in oncology clinic setting.

Oncology Authorization Coordinator

Responsible for authorizations and coordinating patient flow in oncology clinic at Baptist Health. Ensuring timely processing and providing professional, compassionate service to patients.

• responsible for processing new unit/transfer in title and registration paperwork
• processing annual renewals on existing fleet across multi states and branches in the US
• create state paperwork needing to procure title and registration on new or transfer in units
• accuracy of paperwork submitted for titles and registrations to state and/or federal agency is especially important
• upon receipt of renewal notices from state: open, sort, prepping renewal docs, submit for review
• provide support to internal and external customers to answer questions regarding the status of license and permits

Licensing Coordinator processing title and registration paperwork for multi-state fleet.

Licensing Coordinator

Licensing Coordinator responsible for title and registration paperwork across states for Ryder's fleet. Supports internal and external customers in managing vehicle licenses and permits.

• Provides advanced, confidential administrative and operational support to the Sr. VP of Sales, Directors of Sales and Sales Management team.
• Manages calendars, schedules appointments, coordinates meetings, prepares agendas and materials, and records follow-up items.
• Coordinates, prepares and distributes reports, correspondence, memos, presentations, special reports and other documents.
• Serves as a liaison between Sales Management, Regional Directors, Recruiting Sales Managers, and other business partners.
• Coordinates travel arrangements, meeting logistics and expense vouchers as requested.
• Receives and screens telephone calls, emails, letters and visitors; responds to routine and non-routine requests for information.
• Organizes and maintains electronic files, records, correspondence and Sales Management materials in accordance with established procedures.
• Organizes and expedites the flow of work, reports, requests and communications through the Sales Management office.

Office Coordinator providing administrative support to Sales Management team at WoodmenLife

Office Coordinator managing administrative tasks and operational support for the Sales Management team at WoodmenLife. Liaising between departments and ensuring smooth workflow in the office.

• Facilitate communications between departments and team members.
• Provide back office assistance with training.
• Assist in maintaining updated financial records, including accounts payable, deposits, donations, etc.
• Pull and audit prebilling batches.
• Submit invoices and claims to the appropriate parties.
• Maintain accurate billing records for pharmacy, medical supplies, etc.
• Order office supplies as needed.
• Ensure new team members complete onboarding processes.
• Track and aid in compliance with colleague licenses and training.
• Serve as HR Business Partner between team members and Human Resources.

Business Office Coordinator managing administrative tasks for Compassus.

Business Office Coordinator

Business Office Coordinator managing administrative tasks related to billing and office management for Compassus hospice services. Facilitating inter-departmental communication and supporting training initiatives for the clinical team.

• Focus on facilities management by providing administrative support essential to operations
• Responsible for the administration of vehicles and equipment, including repair and preventative maintenance tracking
• Maintaining up-to-date operational policies and procedures
• Coordinating with vendors to ensure timely delivery scheduling and the resolution of any facility-related concerns
• Interact with internal staff, other County Department staff, and external staff
• Bring a proactive approach to support the department's objective of providing exceptional service and maintenance support

Administrative support role managing facilities and equipment for Maricopa County services

Office Coordinator focused on facilities management in Maricopa County Human Services. Providing administrative support, managing vehicles, and ensuring timely service delivery.

• Greets visitors, customers, tenants, and vendors; screening, handling, or directing them to the appropriate area or person as needed.
• Communicates issues or problems to the appropriate person for resolution.
• Answers and screens management office telephone calls; routes appropriately
• Composes and types of routine correspondence
• Organizes and maintains the file system and files correspondence and other records.
• Coordinates the manager's schedule and makes appointments.
• Arranges and coordinates travel schedules and reservations as needed.
• Routes incoming mail to the appropriate people
• Prepares outgoing mail and correspondence, including e-mails and faxes.
• Orders and maintains supplies and arranges for equipment maintenance.
• Maintains a current and up-to-date Tenant Contact List in Yardi
• Maintains a current and up-to-date insurance certificate for each Tenant, Licensee, Vendor and Contractor
• Assists in answering questions to facilitate the completion of required mall reports, including data and information gathering, formatting, or proofing.
• Assists corporate team with data entry to maintain integrity of Yardi database.
• As directed by the General Manager, prepare new vendor set up (or changes for existing vendors), and promptly collect vendors’ completed W-9’s
• Reviews invoices received through AvidXChange workflow for accuracy and ensures appropriate discounts are applied, as well as correct coding assigned to appropriate expense accounts.
• Updates P-Card log and e-mails to the General Manager and P-Card Administrator (Corporate AP Specialist) for review and payment.
• Assists corporate team with collecting outstanding balances for tenants at the property.
• Reviews cash receipts on the bank’s online portal and applies to tenant ledgers in Yardi.
• Reviews Yardi tenant ledgers/AR reports to ensure that monthly recurring and annually adjusted charges are consistent with leases/licenses.
• Works with Corporate Lease Administrator to prepare, document and secure approval for billing adjustments as necessary including any adjustments for utilities, bankruptcies, or write-offs.
• Provides support and data to Corporate Accounting team to facilitate preparation of monthly accounting entries.
• Makes direct contact with tenants via e-mail or phone regarding outstanding balances; prepares any notices required by the lease and provides documentation such as tenant history reports to resolve any questions; updates the tenant aging report with comments regarding collections.
• Collects tenant sales reports and enters sales data into Yardi database.
• Assists the General Manager with monthly reviews of Rent Roll and other reports as needed and provides Corporate Lease Administrator with information necessary to address discrepancies.
• Makes bank deposits promptly for all checks received in the mall office.
• Performs other duties as assigned.
• Maintains Client confidence and protects operations by keeping financial information confidential.
• Maintains positive relationships with clients and tenants.

Office Coordinator supporting the mall management team and corporate office functions

Office Coordinator supporting the mall management team and corporate office operations. Managing schedules, communication, and tenant relationships at Concord, CA.

• Collaborate with providers, insurance companies, and patients to ensure timely approvals that support exceptional care and positive outcomes
• Perform standardized authorization and financial clearance activities for Guthrie
• Maintain an initial prior authorization & eligibility denial rate below 7%
• Verify insurance eligibility and benefit coverage prior to scheduled services using Epic and Payer Portals
• Obtain initial insurance authorizations for all admissions and visits including notice of admission for elective IP stays and all VA admissions
• Submit authorization requests using payer portals, fax, or phone based on defined requirements
• Document payer determination accurately and timely

Pre-Certification Coordinator I collaborating with providers and insurance

Pre-Certification Coordinator I – Single Business Office

Pre-Certification Coordinator I collaborating with providers and insurance companies for timely patient care approvals. Performing authorization and financial clearance activities in a hybrid setting.

• Oversee daily office operations, including vendor relationships, supply management, and facilities coordination.
• Manage budgets and expenditures related to office supplies, equipment, and administrative needs.
• Support logistics for meetings, visitors, and events to ensure a professional and welcoming environment.
• Partner with the Office Executive to ensure operational efficiency and compliance with company policies.
• Plan and execute office and regional engagement events such as celebrations, wellness activities, recognition programs, and team-building events.
• Partner with People Ops to implement initiatives that foster culture, inclusion, and collaboration.
• Serve as a visible culture ambassador, building relationships across teams and ensuring Gray’s values are reflected in the daily office environment.
• Gather feedback from team members and share insights with the Manager, Team Member & Community Engagement to improve engagement programming.
• Coordinate local community service and volunteer opportunities for team members aligned with Gray’s values and partnerships.
• Coordinate local office initiatives within the community and partner with local organizations to extend Gray’s brand and impact.
• Support company-wide talent outreach programs such as internship activities, ACE program events, and career fairs.
• Collaborate with the People Ops and other regional offices to align local programs with enterprise strategies and share best practices.
• Partner with local leaders to support recruiting activities, intern programs, and initiatives that strengthen office culture.
• Other duties as assigned.

Office Engagement Coordinator managing office operations and community involvement at Gray.

Office Engagement Coordinator

Office Engagement Coordinator at Gray overseeing office operations and fostering local engagement in Charlotte, NC. Focused on creating an exceptional workplace experience and supporting team culture.

• Act as a liaison and maintain records and files for all sites and satellites
• Orally or in writing, explains procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public
• Gathers information and prepares documents and reports
• Maintain holiday and work schedules
• Make independent decisions on the release of confidential information
• Prepare documents and reports for hunting, fishing, and recreational programs including activity, metal detecting, hunting and research
• Provide guidance to staff regarding various software applications and computer system operations
• Maintain filing system on site correspondence, forms, legal documents, maps, financial records, and property control

Office Coordinator supporting the Illinois Department of Natural Resources

Office Coordinator managing records and communications for the Illinois Department of Natural Resources. Liaising with contractors, vendors, and the public while preparing documents for outdoor programs.

• Answer telephones and triage calls
• Schedule appointments and admissions
• Prepare patient charts and office documents
• Maintain patient confidentiality and update records
• Assist in the care and maintenance of office equipment

Front Office Coordinator providing patient support in a healthcare environment

Front Office Coordinator, Cardiology, Multi-Site

Front Office Coordinator needed to manage patient support in a healthcare setting. Responsible for scheduling and administrative tasks in a fast-paced office environment.

• Works under the direction of Physician and/or Advanced Registered Nurse Practitioner (ARNP) or Physician Assistant-Certified (PA-C) in outpatient practice
• Assesses, plans, implements and evaluates the nursing care of patients in the clinic
• Provides coordination of care for patients
• Advocates for patient centered care
• Maintains standards for professional nursing practice in the outpatient clinical setting

Medical Office Nurse Coordinator providing nursing care in outpatient women's health clinic

Medical Office Nurse Coordinator, Women's Health

Medical Office Nurse Coordinator providing nursing care and coordination in outpatient women's health clinic. Collaborating with healthcare teams to deliver patient-centered care.

• Works under the direction of Physician and/or Advanced Registered Nurse Practitioner (ARNP) or Physician Assistant-Certified (PA-C) in outpatient practice
• Assesses, plans, implements and evaluates the nursing care of patients in the clinic
• Provides coordination of care for patients
• Advocates for patient centered care
• Participates in patient and family teaching
• Maintains standards for professional nursing practice in the outpatient clinical setting

Medical Office Nurse Coordinator providing outpatient nursing care and patient coordination

Medical Office Nurse Coordinator, Walk-In Clinic

Medical Office Nurse Coordinator in outpatient clinic assessing and coordinating care for patients. Supporting professional nursing standards and advocacy in an ambulatory setting.

• Works under the direction of Physician and/or ARNP or PA-C in outpatient practice
• Assesses, plans, implements and evaluates the nursing care of patients
• Provides coordination of care for patients
• Maintains standards for professional nursing practice in the outpatient clinical setting

Medical Office Nurse Coordinator providing nursing care in an outpatient clinic

Medical Office Nurse Coordinator, Primary Care

Medical Office Nurse Coordinator delivering nursing care under the direction of healthcare providers in an outpatient setting. Supporting coordination of patient care in the clinic environment.

• Greets visitors, customers, tenants, and vendors; screening, handling, or directing them to the appropriate area or person as needed
• Communicates issues or problems to the appropriate person for resolution
• Answers and screens management office telephone calls
• Composes and types of routine correspondence
• Organizes and maintains the file system and files correspondence and other records
• Coordinates the manager's schedule and makes appointments
• Arranges and coordinates travel schedules and reservations as needed
• Routes incoming mail to the appropriate people
• Prepares outgoing mail and correspondence, including e-mails and faxes
• Orders and maintains supplies and arranges for equipment maintenance
• Maintains a current and up-to-date Tenant Contact List in Yardi
• Assists in answering questions to facilitate required mall reports
• Assists corporate team with data entry to maintain integrity of Yardi database
• Make direct contact with tenants regarding outstanding balances or issues
• Work with Corporate Lease Administrator to prepare, document and secure approval for billing adjustments as necessary

Office Coordinator supporting mall management and corporate office operations

Office Coordinator providing administrative support to mall management and corporate office. Responsibilities include data entry, tenant relations, and coordination of schedules and communications.

• Supervises the front office
• Performs Patient Care Coordinator activities, including staff management; auditing for accuracy; maintaining quality control; maintaining daily, weekly, monthly schedules
• Interviews new or replacement staff, coordinates cross-training of staff and provides coverage of certain positions
• Assists the Practice Manager or function in the role of Practice Manager during absences
• Verifies patient eligibility before treatment is rendered and establishes a payment plan on outstanding balances
• Purchases office and medical supplies, files insurance, and distributes refunds
• Requires some lifting, reaching, bending, stooping, pushing, and pulling. Must be able to lift up to 30 pounds in handling of medical equipment or supplies

Office Coordinator supervising front office operations at Advocate Health

Office Coordinator – Hospital Medicine

Office Coordinator supervising front office operations at Advocate Health. Performing Patient Care Coordinator activities and managing daily schedules while assisting the Practice Manager.

• Answer the phone, triage calls, schedule appointments, schedule diagnostic testing and/or surgical procedures, obtain referral/authorizations, maintain physician calendar and other administrative duties.
• Support clinic operations by direct involvement with the physician(s) and nurse(s).
• Facilitate the access of patients to CCF through direct patient appointment scheduling or by serving as a liaison between patients and/or other medical departments.
• Work through and solve patient issues professionally and in a timely manner.
• Take and relay phone messages for the respective area in a clear and concise manner in accordance with CCF policy.
• Assist with calendar, meeting and travel arrangements as requested and ensure proper forms are completed.
• Ensure all patients are rescheduled relating to physician out days in a timely manner.
• Utilize the correct pathway to retrieve lab and radiology reports (via Net Access) and dictated reports (via Total eMed) as needed.
• Verify and update patient demographics and insurance information.
• Identify whether patients need a referral and/or authorization and obtain referral and/or authorization when necessary.
• Obtain proper information such as PCP, referring physician, CPT/DX codes prior to entering request into referral module.
• Input reasons for all visits on all appointments.
• Ensure surgery packets are completed correctly and delivered in a timely manner to OPS and Access Plus.
• Maintain complete and up-to-date documentation and files, including product and service quotes.

Office Coordinator managing clerical tasks at Cleveland Clinic Cancer Center

Office Coordinator – Cancer Center

Office Coordinator managing clerical tasks at Cleveland Clinic’s Cancer Center. Scheduling appointments, assisting patients, and supporting clinic operations during weekdays.

Office Coordinator jobs in United States

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Mitigation Coordinator – Office Admin

Office Coordinator

Office Coordinator, Part-Time

Office Coordinator

Oncology Authorization Coordinator

Licensing Coordinator

Office Coordinator

Business Office Coordinator

Office Coordinator

Office Coordinator

Pre-Certification Coordinator I – Single Business Office

Office Engagement Coordinator

Office Coordinator

Front Office Coordinator, Cardiology, Multi-Site

Medical Office Nurse Coordinator, Women's Health

Medical Office Nurse Coordinator, Walk-In Clinic

Medical Office Nurse Coordinator, Primary Care

Office Coordinator

Office Coordinator – Hospital Medicine

Office Coordinator – Cancer Center