Office Coordinator

WoodmenLife

Office Coordinator managing administrative tasks and operational support for the Sales Management team at WoodmenLife. Liaising between departments and ensuring smooth workflow in the office.

Posted 7/30/2026full-timeOmaha • New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative and operational support capabilities, with proficiency in Microsoft Office Suite and strong organizational skills to manage schedules, communications, and confidential information effectively.

Highest-signal resume keywords

Advanced Administrative SupportMicrosoft Word ProficiencyMicrosoft Excel ProficiencyStrong Typing SkillsCustomer Service Excellence

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office CoordinationReport PreparationCalendar ManagementMeeting CoordinationData EntryDocument ManagementExpense ManagementTravel CoordinationAnalytical SkillsProblem-Solving Skills

Soft Skills

Attention to DetailTeam CollaborationCommunication SkillsInitiativeTime Management

Tools & Technologies

Microsoft PowerPointMicrosoft OutlookCopilotAI-Related Tools

Certifications & Qualifications

Associate’s Degree

Industry Keywords

Sales ManagementExecutive SupportField OperationsConfidential InformationCustomer Experience

About the role

Key responsibilities & impact

Provides advanced, confidential administrative and operational support to the Sr. VP of Sales, Directors of Sales and Sales Management team.
Manages calendars, schedules appointments, coordinates meetings, prepares agendas and materials, and records follow-up items.
Coordinates, prepares and distributes reports, correspondence, memos, presentations, special reports and other documents.
Serves as a liaison between Sales Management, Regional Directors, Recruiting Sales Managers, and other business partners.
Coordinates travel arrangements, meeting logistics and expense vouchers as requested.
Receives and screens telephone calls, emails, letters and visitors; responds to routine and non-routine requests for information.
Organizes and maintains electronic files, records, correspondence and Sales Management materials in accordance with established procedures.
Organizes and expedites the flow of work, reports, requests and communications through the Sales Management office.

Requirements

What you’ll need

Associate’s degree or equivalent experience is preferred.
Minimum of 5 years of progressively responsible administrative, office coordination or executive support experience, preferably supporting sales leadership, field operations, Sales Management or a comparable business function.
Strong typing skills, with a minimum of 50 words per minute and emphasis on accuracy.
Ability to effectively obtain and convey information by telephone, email, voicemail and other communication tools.
Advanced PC and office technology skills, including demonstrated proficiency with Microsoft Word, Excel, PowerPoint, Outlook and related systems used to prepare reports, track information, coordinate schedules and manage communications.
Proficient user of Copilot and other AI-related tools.
Ability to work independently with minimal direction, manage competing priorities, anticipate needs, take initiative and maintain accuracy in a fast-paced, deadline-driven environment.
Strong organizational, analytical, problem-solving and follow-through skills, with high attention to detail and the ability to maintain confidential information.
Ability to deliver quality service and meet established deadlines.
Ability to work in a team environment and willingly share knowledge with other associates.
Ability to provide seamless, trustworthy, attentive and resourceful (S.T.A.R.) customer service and deliver exemplary customer experience.

Benefits

Comp & perks

health insurance
dental
vision
401(k)
life insurance
more