Office Coordinator

Spinoso Real Estate Group

Office Coordinator providing administrative support to mall management and corporate office. Responsibilities include data entry, tenant relations, and coordination of schedules and communications.

Posted 7/8/2026full-timeSpringfield • Pennsylvania • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Greets visitors, customers, tenants, and vendors; screening, handling, or directing them to the appropriate area or person as needed
Communicates issues or problems to the appropriate person for resolution
Answers and screens management office telephone calls
Composes and types of routine correspondence
Organizes and maintains the file system and files correspondence and other records
Coordinates the manager's schedule and makes appointments
Arranges and coordinates travel schedules and reservations as needed
Routes incoming mail to the appropriate people
Prepares outgoing mail and correspondence, including e-mails and faxes
Orders and maintains supplies and arranges for equipment maintenance
Maintains a current and up-to-date Tenant Contact List in Yardi
Assists in answering questions to facilitate required mall reports
Assists corporate team with data entry to maintain integrity of Yardi database
Make direct contact with tenants regarding outstanding balances or issues
Work with Corporate Lease Administrator to prepare, document and secure approval for billing adjustments as necessary

Requirements

What you’ll need

Associate degree or two (2) years related experience and/or training
Three (3) to five (5) years administrative/office experience in a fast-paced environment
Experience with Accounts Receivable and Accounts Payable
Strong interpersonal skills
Strong written and verbal communication skills
Ability to handle multiple tasks
Proficient in computer usage
Intermediate to expert knowledge of Word, Excel, and data entry skills
Social Media skills including Facebook, Twitter
Ability to read and write English fluently, proficiency in other languages a plus
Good judgment and continual attention to detail
Dependable and flexible

Benefits

Comp & perks

Maintain Client confidence and protect operations by keeping financial information confidential
Maintain positive relationships with clients and tenants
Provide support to Corporate AP Specialist to manage and reconcile bank accounts
Provide data/information/support to the Corporate Accounting department when necessary for ad hoc reporting requirements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Data EntryFile ManagementTravel CoordinationCorrespondence PreparationTelephone Screening

Soft Skills

Interpersonal SkillsWritten CommunicationVerbal CommunicationAttention to DetailDependability