Spinoso Real Estate Group

General

• The Specialty Leasing Coordinator’s primary function is to maintain all aspects related to cash flow for the Specialty Program.
• Provide administrative support to the Specialty Leasing Manager and mall management team as needed.
• Able to interpret, analyze, & maintain confidential legal License Agreement data including economics to ensure accurate records of tenant charges and payments.
• Prepare and analyze all License Agreement transactions (monthly rent, overage rent, miscellaneous charges, sales collection).
• Develop and continually foster relationships with tenant contacts for billing, payments, and reporting purposes.
• Coordinates with corporate employees as well as mall staff to ensure accurate monthly reporting.
• Able to review and analyze tenant ledgers and perform account reconciliations in Excel.
• Outreach to Specialty tenants to collect delinquent payments, present collection status and income cash flow to General Manager, Specialty Manager, and corporate management team.
• Assists as needed in the completion of required mall reports such as monthly reporting, budgets or forecasting, specific departmental reports, including data and information gathering, formatting, or proofing, and sending reports.
• In situations where the Specialty Manager is absent, organizes lead generation for both SPL and permanent (including qualification of leads).
• Email specialty agreements to tenants, and follow up to execute/manage deals.
• Maintains a current and up to date Tenant Contact List in Yardi and acts as their main point of contact, mitigating any minor issues they have.
• Assists with collection & entry of sales for all Specialty tenants and handles any questions with insurance.
• Greets visitors, customers, tenants and vendors, screening, handling, or directing them to the appropriate area or person.
• Answers and screens management office telephone calls, routing appropriately.
• Composes routine correspondence via email and physical mail.
• Routes incoming mail to the appropriate people.
• Orders & maintains supplies and arranges for equipment maintenance.
• Maintains a current and up to date insurance certificate for each Tenant, Licensee, Vendor and Contractor.
• Complete small projects within the mall such as storefront audits, space inventories, vacant store window displays, weekend marketplace set-up/tear down, and visual standard compliance.
• Work with the facilities team, coordinating any work that needs to be completed in a space or with a tenant within the mall.
• Other duties as assigned.