Executive Assistant

• Provide full secretarial support to Consultants, including accurate audio typing and professional handling of all clinical and non‑clinical correspondence
• Manage Consultant diaries, clinics and patient appointments, ensuring results, letters, investigations and records are prepared in advance
• Coordinate patient pathways, including admissions, investigations and test results, escalating urgent or abnormal findings promptly
• Act as the main point of contact for patients, handling enquiries with empathy, professionalism and discretion, including difficult situations
• Support the financial administration of the practice, ensuring insurance details, self‑pay information and billing requirements are accurately recorded and communicated

Float Medical Secretary

• As an Executive Assistant at Accurx, you'll be partnering with our Chief Product Officer and Chief Technology Officer, who joins later this year.
• Running a constantly changing diary and scheduling meetings, ensuring both Execs are spending time on core company priorities and deadlines.
• Acting as the primary point of contact between Execs and internal or external stakeholders, seamlessly screening, drafting, and responding to emails.
• Working closely with the Chief of Staff (Product & Tech) to ensure the smooth running of the Leadership forum and supporting executive oversight of key product, research, data, and design decisions.
• Owning the preparation of high-quality materials and presentations for the board on critical Product & Tech matters.
• Identifying and implementing process improvements within the assistant function while fostering a collaborative environment amongst other EAs.
• Planning smart, cost-efficient travel itineraries and organising internal and external events, including offsites, socials, and user events.

• **The Role**
• This is a **12m FTC maternity cover **and is a high-impact, high-trust role at the heart of Environment Bank's leadership. As Executive Assistant to the CEO, you will be the CEO's strategic partner in managing their time, priorities, and external relationships. You will act as a trusted gatekeeper and enabler — ensuring the CEO is focused on the decisions and conversations that matter most, and that the organisation moves efficiently around their leadership.
• This role demands someone with exceptional judgement, absolute discretion, and a proactive mindset. You won't just manage a diary — you'll anticipate needs, solve problems before they arise, and ensure the CEO is always prepared, organised, and supported.
• In addition to this, you will need to manage the diaries and travel arrangements for our Chief Nature Officer (CNO) and our Chief Marketing Officer (CMO).
• **Key Responsibilities**
• **Executive Support**
• - Manage the CEO's inbox, flagging urgent matters
• - Manage a complex and fast-moving diary, including scheduling internal and external meetings, speaking engagements, travel, and board commitments for the CEO, CNO and CMO
• - Act as the first point of contact for the CEO's office — handling correspondence, fielding requests, and prioritising effectively on their behalf
• - Prepare briefing notes, agendas, presentations, and background research to ensure the CEO is fully prepared for all engagements
• - Draft and edit communications on behalf of the CEO, including emails, letters, and stakeholder correspondence
• **Board & Governance**
• - Coordinate and support Leadership Team meetings and Board meetings, including preparing board packs, managing minute-taking, and following up on actions. Not an urgent need for the EA to attend in person
• - Maintain governance documentation and ensure compliance with company secretarial requirements in collaboration with the wider leadership team
• **Stakeholder & Relationship Management**
• - Build and manage relationships with key internal and external stakeholders including investors, government contacts, partners, and media
• - Represent the CEO's office with professionalism and warmth at all times
• **Operations & Projects**
• - Work closely with the Senior Leadership Team to facilitate cross-functional coordination and ensure key priorities are delivered
• - Coordinate logistics for leadership offsites
• - Manage expenses, invoices, and financial administration relating to the CEO and the CNO

• Manage complex diaries and scheduling for Group Board members, anticipating conflicts and resolving them proactively.
• Prepare meeting agendas, coordinate papers, take minutes, and ensure Board members are briefed and prepared for all engagements.
• Manage information flow accurately and on time across the Group Board and Exec teams.
• Arrange travel, accommodation and logistics for Group Board members.
• Liaise with internal and external stakeholders to ensure seamless communication and follow-through on actions.
• Build high-quality PowerPoint presentations for the Group Board, including board packs, investor updates, all-hands materials and exec-level communications, well-written, well-designed and on-brand.
• Support reporting cycles by consolidating inputs from across the Group, sense-checking data, and helping produce clear, accurate reports and summaries.
• Undertake research and produce ad-hoc reports as required.
• Plan, coordinate and deliver internal events, from company-wide gatherings to team offsites, sometimes leading end-to-end and sometimes supporting senior stakeholders, taking ownership of logistics, communications and delivery.
• Collaborate with the Marketing and Communications team on Group-wide communications.
• Manage the day-to-day running of the Smartbox Bristol office, including supplier and facilities management, greeting visitors and coordinating with building management.
• Handle personal and sensitive data in line with company policies, GDPR, HIPAA and data protection regulations.
• Support the company’s Quality Management System, sustainability goals and health and safety policies.

• Providing proactive diary and inbox management for Executive Leadership Team members, ensuring priorities are managed effectively
• Drafting and responding to correspondence on behalf of executives where appropriate
• Preparing meeting papers, briefings, speaking notes and follow-up documentation
• Tracking actions arising from key meetings and supporting timely delivery of next steps
• Coordinating complex travel arrangements and managing associated expenses
• Acting as a key point of contact for executives, building strong relationships with internal and external stakeholders
• Supporting the planning and delivery of organisational events, leadership meetings and company-wide activities
• Working closely with the Governance team to support Board and committee activity as required
• Providing support to the wider Senior Leadership Team when needed
• Collaborating with the EA team to ensure seamless executive support across the organisation
• Supporting day-to-day office operations, including liaising with building management and suppliers
• Coordinating larger meetings and events, including venue management, logistics, catering and guest communications
• Handling sensitive organisational, governance, commercial and people-related information with absolute discretion and professionalism

• You will support an exceptionally organised and detail-focused Chair, who appreciates structure, well-prepared briefings, and a proactive approach.
• You will sit within the Private Office / governance function, working closely with the Chair, Chief Executive, Chief of Staff and Assistant Director of Governance, reporting into the Private Secretary in the Private Office.
• The newly formed Private Office is a small and close-working team supporting the Chair and Chief Executive in a fast-moving, dynamic environment.
• The Private Office also includes the Chair, Chief Executive and Registrar (CER), Chief of Staff, Deputy Chief of Staff, Special Advisor, Private Secretary and EA to the CER.
• This team operates at the centre of the NMC, ensuring that Council and committee business runs seamlessly, decisions are well-documented, and governance processes are robust, compliant and forward-looking.

Executive Assistant – Chair

• We are currently representing a leading global Financial Services firm in the appointment of high-calibre professionals as part of a period of strategic growth and investment. **Our client operates at the intersection of corporate, fiduciary and regulatory services, partnering with private equity houses, investment managers and international financial institutions. Backed by long-term institutional investment and an established global brand, the firm is scaling its capabilities, technology and international footprint. **This is an opportunity to join a business that combines the agility of a growth platform with the credibility, client base and governance of a market leader.

Assistant VP – Internal Company Secretary

• Act as a trusted partner, providing high-level executive support to the CEO
• Ensure smooth coordination of business priorities
• Manage the CEO’s diary, communications, and travel
• Act as a key point of contact for internal and external stakeholders
• Support governance and leadership activity, coordinating Board and senior stakeholder meetings
• Track actions and ensure clear follow-up
• Manage the Business Support Team, ensuring effective delivery of administrative tasks
• Oversee day-to-day running of the London office
• Support company communications and branding

Executive Assistant – CEO

• Manage Exec diaries, helping to prioritise meetings, protect focus time and ensure the best use of their schedule, in close coordination with the Executive Business Partner and key internal stakeholders.
• Maintain well-organised files and documents, ensuring information is stored clearly and professionally and that materials are easy to access when needed.
• Provide day-to-day administrative support, including processing and tracking the Executive’s business costs, managing correspondence and supporting ad hoc tasks as required.
• Coordinate travel arrangements, including frequent travel in the UK and international travel as required.
• Respond promptly to travel changes, including rearranging bookings and liaising with travel providers to ensure plans run smoothly.
• Provide additional travel support for Board members and senior colleagues when required.
• Prepare clear and detailed itineraries, coordinating travel, accommodation and logistics for meetings, conferences and external engagements.
• Maintain accurate travel records to support internal reporting and sustainability tracking.
• Support the smooth running of the office through day-to-day coordination, practical administration and tasks that contribute to a well-organised and welcoming environment.
• Work alongside the office administration team to support the planning and delivery of internal meetings and company events, including team away days, seasonal celebrations and other staff gatherings.
• Provide additional administrative support to other members of the executive team when required, helping the wider Business Support team during busy periods and covering priorities as needed.

• Manage executive calendars, meetings, and appointments
• Arrange complex travel itineraries (domestic & international)
• Coordinate communication between executives and internal/external teams
• Prepare reports, presentations, and meeting documentation
• Handle confidential information with discretion
• Support day-to-day business operations
• Travel with executives as required

Executive Assistant, Travel Required

• Extensive inbox and diary management, scheduling internal and external meetings (both in-person and online) and managing deadlines for all stakeholders
• Arranging domestic and international travel, adhering to country-specific travel guidance
• Marketplace requisitioner and process personal expenses
• Co-ordinate team annual offsites
• Schedule quarterly reserving meetings, including preparing final reserving committee packs and distributing via Board Intelligence
• Schedule monthly team meetings and co-ordinate guest attendees
• Booking boardrooms, arranging catering and IT equipment for meetings and presentations
• Assist with the co-ordination of all-day annual rating agency meetings, involving Group CEO-CFO-CUO diaries, and manage the billing process for each agency
• Providing holiday and absence cover for other PAs
• Extensive liaising with key external stakeholders and building strong client and broker relationships

Personal Assistant

• Monitor multiple inboxes to triage and respond to client questions and concerns
• Manage a calendar including scheduling, meetings, and travel arrangements
• Serve as a contact between employees, clients, and external partners
• Prepare/ edit correspondence, communications, presentations, reports, and other docs
• Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
• Perform other ad-hoc tasks with limited instruction as needed
• Build out role-related SOPs and FAQs for faster and more accurate responses
• Monitor inbox to assist customers, answer questions, and escalate issues when needed
• Troubleshoot issues with account support
• Handle customer inquiries with a <1 hour SLA time
• Gather product knowledge to properly educate customers

Executive Assistant, CS Support

• To develop, implement, deliver, and provide governance to employee retirement plans and benefits programmes
• Responsible for the development, implementation and delivery of the retirement plans and benefits programmes and processes aligned to the organisation’s strategy and enabled by supporting technology where appropriate
• Communication and engagement to educate employees and managers on the available retirement and benefit options
• Market research and the development of appropriate retirement and benefits strategy, administration and compliance
• Identification, engagement and management of external vendors/stakeholders to manage the administration and delivery of the retirement and benefits services
• Oversight and governance to all cost elements relevant to the provision of the retirement and benefits plans

Pensions Governance Scheme Secretary

• Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partners
• Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion
• Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events
• Oversee global travel arrangements, including flights, accommodation, and ground transport
• Handle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)
• Prepare and format documents, reports, and presentations for both internal and external audiences
• Manage expenses and reimbursements using Concur, ensuring accuracy and compliance
• Maintain well-organised electronic filing systems and support smooth information flow across teams
• Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team
• Handle sensitive information with the highest level of professionalism and confidentiality

Executive Assistant – Mat Cover, 5-month FTC

• Act as a trusted partner to the CEO and COO, supporting prioritisation, decision-making, and execution of strategic objectives
• Provide leverage to the executives by filtering, synthesising, and elevating key information to support effective leadership
• Maintain a strong understanding of business priorities, ensuring alignment of time, focus, and outcomes
• Find opportunities to improve efficiency, communication, and operating rhythm across the Interactive Leadership system
• Provide comprehensive, high-level support to the CEO and COO, ensuring their time is strategically allocated and aligned to business priorities
• Act as a primary gatekeeper, handling competing demands and protecting executive bandwidth
• Proactively manage sophisticated calendars, across global time zones, ensuring efficient scheduling across internal and external collaborators
• Anticipate needs and prepare executives for meetings, briefings, and key decision forums
• Drive coordination of leadership activities, ensuring alignment across central initiatives and key business priorities
• Coordinate executive communications, including drafting high-quality correspondence, presentations, and briefing materials
• Ensure seamless execution against all Board, ESC, Investor, and senior team member meetings, including agenda shaping (where appropriate) and follow-through
• Track actions and outcomes from leadership meetings, holding partners accountable and ensuring delivery
• Support the CEO and COO at key industry events, trade shows, and conferences, including end-to-end planning and on-site coordination
• Orchestrate sophisticated event schedules and collaborator engagement plans to improve external impact
• Prepare high-quality briefing materials and ensure alignment on objectives and messaging
• Partner with internal teams to ensure seamless delivery of executive presence at major events
• Act as a central point of coordination between Interactive Leadership and senior internal/external partners
• Build strong, trusted relationships across the organisation to enable efficient decision-making and execution
• Operate with a high degree of discretion, managing sensitive and confidential matters appropriately
• Deliver best-in-class administrative support, including travel, logistics, and expense management
• Maintain robust systems and processes to ensure smooth and efficient day-to-day operations
• Continuously find opportunities to streamline processes and improve efficiency

• Supporting the Managing Director of Unsecured Lending within Consumer Lending at Lloyds Banking Group
• Shaping and delivering strategy for high‑quality products and services for customers
• Enabling robust, timely decision‑making across a complex and fast‑moving environment
• Ensuring the Managing Director is fully briefed for Executive, Board and external engagements
• Coordinating clear, high‑quality inputs with senior leaders
• Representing the MD in internal and external forums
• Supporting effective governance and delivery across Unsecured Lending
• Producing impactful, high‑visibility materials for senior audiences
• Undertaking research and analysis across a wide range of topics
• Continuously looking for ways to improve leadership team operations

Executive Assistant – Unsecured Lending

• Manage and coordinate calendar for executives across multiple time zones
• Act as the point of contact for internal/external stakeholders requiring time and/or action
• Proactively coordinate internal and external meetings, including agenda preparation, venue and technology, documenting minutes etc.
• Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements
• Manage expenses and invoices
• Assist in preparing documents and presentations
• Assist with ad hoc/situational requests

• Provide high level, proactive personal assistant support to the Chief Operating Officer, ensuring smooth day to day operations and effective use of time.
• Act as a key point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
• Manage, escalate or delegate issues appropriately within the management chain, providing clear instructions and deadlines, and ensuring timely follow up and resolution.
• Ensure all meetings are effectively prepared in advance, with agendas and relevant materials compiled and distributed, and actions tracked through to completion.
• Work collaboratively as a strong team player, building positive and effective relationships with colleagues, teams, and other EAs/PAs
• Prioritise competing requests effectively and proactively resolve issues where appropriate, using sound judgement and initiative

Leadership Personal Assistant

• Develop strong relationships across the business and work closely with the other PA and wider team to provide consistent support to the ExCo team.
• Keep ExCo aware of deadlines and activities while helping to enhance their profile with internal and external clients.
• Co-ordinate arrangements for a variety of meetings, internally and externally, including preparing materials and booking logistics as required.
• Act as a professional point of contact for external visitors to the company where required.
• Take a proactive approach to your own personal growth and development while contributing positively to the wider team.
• Arrange travel and accommodation for the ExCo team using corporate rates where available and within budget, and complete expenses in line with policy.
• Proactively and efficiently manage complex diaries, deal with last-minute changes and maintain a clear understanding of ExCo whereabouts and priorities.
• Provide effective email management, respond to enquiries, attend meetings where required, produce minutes and oversee action updates in line with deadlines.
• Handle confidential information with discretion at all times and demonstrate role model behaviours across the business.
• Understand the strategy and priorities of the business so you can make informed decisions and provide the right support at the right time.

• Provide comprehensive, high-level support to the CEO and CFO
• Act as a key enabler for the wider Executive Leadership and Management Teams
• Support multiple priorities simultaneously
• Works across a wide range of stakeholders
• Ensure the smooth, professional and efficient running of executive and company-wide activity
• Enable clear, effective communication between the Executive Team and the wider organisation
• Manage complex, fast‑moving diaries for the CEO and CFO
• Coordinate domestic and international travel, accommodation and itineraries
• Take accurate minutes and track actions
• Organize executive dinners, events, roadshows and awards
• Support data rooms, document management and due diligence processes

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