Executive Assistant

• Provide dedicated, proactive support to multiple Directors across Finance and AdPower
• Deliver extensive and detailed diary management
• Arrange travel, accommodation, itineraries and other logistics
• Build strong relationships with internal and external stakeholders

Personal Assistant – 12-Month FTC

• To provide admin support to the department
• To prioritise doctors’ workload accordingly ensuring each practitioner’s work is accurately completed on time
• To always maintain a polite and friendly manner and a high standard of confidentiality
• To work as part of a team – showing flexibility of shared tasks to ensure that we provide the best quality service in a pleasant environment for both staff and patients
• To file all correspondence, test results and referral letters into the patient’s notes before returning to medical records
• To receive telephone messages and relevant queries
• Send/receive faxed messages and relay promptly to doctor concerned
• To request patient information from outside organisations
• To support in the coordination of our multi-disciplinary team meetings to ensure consultant engagement and the smooth running of the meeting

Medical Secretary

• Providing essential high-quality support to four business leaders
• Managing diaries and inboxes, making sure that all emails are actioned
• Organising and monitoring paper and electronic filing systems
• Organising internal and external meetings
• Processing expenses and invoices
• Managing travel bookings

Personal Assistant – Private Banking

• Provide executive support to the extended leadership team as needed within the revenue leading organization
• Planning, organizing, and balancing multiple global calendars with appropriate attention to detail and confidentiality
• Coordinate all travel arrangements and itineraries
• Handling and balancing expense reports and purchase requisitions submissions
• Develop and manage meeting agendas, cadence activities, communications
• Manage cross-functional projects and track progress against milestones
• Analyse business data and prepare executive reports and insights
• Prioritize and manage content collection and contribution for presentations, meetings, and communications

Executive Assistant, EMEA

• Lead complex calendars and schedule appointments for VP-level executives
• Plan and organize meetings, including agenda preparation, logistics coordination, and partner communication
• Coordinate domestic and international travel arrangements
• Draft and handle confidential internal correspondence
• Support the execution of special projects and contribute to the planning of team and company events

• Provide high-level administrative and organizational support to the Senior Vice President of Brooks Global Customer Operations.
• Manage schedule, including the planning and notification of meetings and appointments.
• Use independent judgment in setting priorities and proposing alternatives to meetings.
• Actively support disciplined execution of the Brooks Management System.
• Screen incoming calls, expediting priority matters and independently handling calls as appropriate.
• Review incoming correspondence; initiate first response and route as appropriate.
• Handle inquiries from external constituents.
• Coordinate and prepare reports and presentations.
• Maintain and organize file systems.
• Arrange travel and process expense reports.
• Process invoices and check requests for payments.
• Coordinate and organize special events and projects.
• Be a professional representative for the Management team and especially for the SVP to employees and external partners.
• Take on adhoc projects as needed.

Executive Assistant – Part-Time

• Manage the CEO’s schedule to arrange meetings, triage incoming requests, and ensure that all deadlines are met effectively.
• Coordinate and facilitate communication between the executive and other internal team members, ensuring clear and effective collaboration.
• Support the Executive Team working cadence including weekly meetings, regular brainstorming sessions and quarterly offsites.
• Own travel arrangements and external engagement logistics with meticulous attention to detail, building contingency plans so nothing is left to chance.
• Assist with key priorities including preparing necessary materials and organizing the CEO’s workflow.
• Proactively identify issues and implement solutions to maintain momentum on critical activities.
• Prepare materials and organize workflow to keep the CEO's key priorities moving forward.
• Partner closely with the Senior Manager, Executive Operations and cross-functional leaders to strengthen and continuously improve executive operations processes.
• Support the CEO's engagement with the Board and other senior stakeholders, including helping prepare materials and coordinate logistics for Board meetings and other high-stakes, elevated communications.

• - Assisting in seasonal range plan development - analysing customer buying patterns, forecasting sales and predicting future trends, presenting findings in reports and presentations in a clear and logical format, this will include ratio calculations for size and colour;
• - Buying global markets: UK, EU, NA, NZ, AUS, ensuring each market has the right balance of technical, lifestyle and travel‑focused bags.
• - Working with your Buyer to maximise profits and build a commercially viable, competitive assortment.
• - Assisting in regularly reviewing stock, sales and orders and react with necessary urgency to ensure sales, stock & profit targets are achieved.
• - Maintaining relationships with suppliers.
• - Liaising with other departments within the organisation to ensure projects are completed
• - Participating in promotional activities, helping the buying and merchandising team to identify slow moving stock, suggesting marks downs or promotions, as well as coordinating promotions and clearance events in store.
• - Creating style books for products, identify when to update trim labels, fabrications and packaging, and liaise with graphic designer to ensure a consistent brand image.
• - Managing the critical path, monitoring all orders from initial product development through to delivery, ensuring the smooth running of the development process, maintaining delivery schedules and key deadlines throughout.
• - Managing sample process ensuring all designs and fabrications are executed correctly, meeting brand requirements.
• - Lab dip and trim approvals and feeding back to suppliers
• - Training and mentoring the BAA in the team.
• - Approving PTS, for shipments.
• - Attend fit meetings with QC, making suggestions on fit, styling, trims etc., as well as signing off sample

Senior Assistant Buyer

• Own and proactively manage the CEO's complex, ever-changing calendar, acting as a strategic gatekeeper to ensure their time is consistently aligned to the highest business priorities.
• Coordinate and prepare for Executive Leadership Team meetings, Board sessions, investor engagements, strategy offsites, and company events - including agendas, briefing packs, presentations, and follow-up actions.
• Manage all domestic and international travel arrangements, producing detailed itineraries and contingency plans that keep things on track regardless of what comes up.
• Handle confidential correspondence, inbox management, expenses, and Board administration with absolute discretion and a high degree of accuracy.
• Work closely with the CFO's EA and the Investor Relations team to coordinate twice-yearly investor roadshows across the UK and US.
• Build and maintain strong relationships with external industry and government stakeholders, playing an active role in securing high-level meetings for the CEO.
• Partner with the broader EA community across the business to ensure seamless, joined-up executive support at all levels.
• Support company planning cycles, leadership offsites, and key strategic initiatives, contributing to the smooth running of the business beyond day-to-day scheduling.

Executive Assistant – CEO

• Manage complex, multi-time-zone calendars for a small senior leadership team based across regions including the Europe, Asia Pacific and the Americas, anticipating needs and protecting executive time with sound, independent judgment.
• Own international and domestic travel end to end, including itineraries, logistics, visas, and expense management, with no detail left to chance.
• Serve as a trusted, polished point of contact for internal and external stakeholders on behalf of your executives, often as the first impression of the leadership team.
• Drive preparation of materials for town halls, board meetings, business reviews, and leadership offsites, translating executive intent into clear, decision-ready content.
• Act as a connective thread across the business and regions, tracking follow-through on key priorities and actions so nothing falls through the cracks.
• Partner closely with counterpart EAs across the global team to align on cross-functional initiatives, executive communications, and shared operating rhythms.
• Leverage AI and productivity tools, including Claude and Gemini, to work smarter and help your executives do the same, continuously raising the bar on efficiency.

• Running of one Board level committee and subsidiary boards (including board committees) or management committee, including all preparation, taking minutes of meetings and distributing actions.
• Taking responsibility for your own portfolio of subsidiary legal entities.
• Implementing and overseeing compliance with the Subsidiary Governance Framework.
• Contributing to the annual report and financial statements programme.
• Providing specialist advice on statutory compliance and governance best practice, internal governance requirements and new business and legislative developments/projects.
• Work closely and build strong, effective relationships with Senior Management and Board members.
• Act as line manager to member(s) of the Corporate Governance Office Team, including identifying and facilitating development opportunities for them.

Assistant Company Secretary – Corporate Governance

• Provide top level, highly confidential and effective Assistant support to the Executive Committee members.
• Have a good knowledge of the business's strategy and contacts for handling inquiries discreetly.
• Support Executive Committee members in managing their professional diaries.
• Plan and manage business travel and accommodation arrangements.
• Collate, manage and ensure prompt payment of expenses.
• Arrange meetings including meeting room bookings and taking minutes.
• Screen telephone calls and manage correspondence on behalf of Executive Committee members.

• Proactively manage EMT diaries, scheduling meetings and resolving complex conflicts independently, wherever possible.
• Forward plan with the EMT to ensure travel and key commitments align with regular responsibilities.
• Oversee and manage business diary, and on occasion their private diary, reprioritising appointments as needed.
• Responsible for greeting and liaising with internal and external clients and service providers.
• Compile and distribute detailed reports, presentations, and management packs for senior meetings.
• Prepare and issue meeting notes, minutes and reports within required timescales.
• Screen emails, calls and visitors, handling sensitive issues with discretion and professionalism.
• Organise travel and develop detailed itineraries for EMT and key team members.
• Process invoices and manage monthly expenses for EMT.
• Arrange profiles and starting arrangements and onboarding for new starters in various departments.
• Arrange events, social and away days for the various teams and supporting on larger scale Company-wide events.
• Provide cross-team support, including minute-taking for committees when required, following up on actions as required.
• Perform any other duties as reasonably required to support the team and ensure the smooth running of the business.

Personal Assistant

• Support the effective operation of the National Secretary’s Office by coordinating key deliverables, workstreams, and organisational priorities.
• Focus on tracking, coordination, and delivery assurance, ensuring National Council and National Board decisions are translated into action.
• Act as a key interface between the National Secretary, Executive Team, and wider organisation, driving accountability and ensuring that priorities are clearly defined and executed.
• Interpret high-level direction from the National Secretary, identify delivery pathways, and ensure outcomes across complex, multi-functional workstreams.
• Drive organisational accountability by supporting the National Secretary to ensure actions agreed at National Board and National Council are owned and delivered.
• Act as a trusted liaison between the National Secretary and stakeholders, ensuring clear communication and collaboration.
• Liaise with National Board, National Council, and Branch representatives, ensuring continuity and professionalism.
• Draft high-quality briefing papers, reports, correspondence, and presentations on behalf of the National Secretary.
• Create and provide reporting that identifies organisational trends and performance issues to support decision-making.
• Oversee the collection and timeliness of Directors’ updates and support summary reporting.
• Coordinate and support National Council and National Board meetings, ensuring effective communication of outcomes.
• Work closely with the National Secretary’s Personal Assistant and key stakeholders to operate effectively and communicate relevant matters.
• Produce dashboards, trackers, and progress reports for clear insight into progress and performance.
• Co-ordinate delivery of the 7-Point Plan and provide appeals process support when required.
• Support cross-team coordination.

Planning and Delivery Coordinator

• - Support governance, risk, and control activities across Digital Personal Banking, ensuring robust frameworks are maintained and continuously improved
• - Develop, review, and maintain Standard Operating Procedures (SOPs) and process documentation, keeping them current, accessible, and fit for purpose
• - Translate regulatory and policy requirements into clear, actionable processes for front-line teams, communicating changes effectively across stakeholders
• - Drive the implementation of Consumer Duty obligations, including MI production, reporting, and governance materials
• - Track and manage issues, incidents, and remediation actions through to resolution; lead structured delivery of governance and regulatory initiatives
• - Coordinate responses to audits, regulatory reviews, and risk assessments, acting as a central point of contact across teams
• - Monitor process adherence and proactively identify opportunities for efficiency and improvement
• - Provide support for business and marketing initiatives by collaborating with key internal stakeholders, including Operations, Customer Service, Compliance, Risk, Financial Crime Control, and Product teams, to deliver strategic and operational objectives.

Assistant Manager, Business Governance – Digital Personal Banking

• Manage complex diaries, coordinate meetings, arrange travel.
• Build relationships internally and externally.
• Plan events, onboard new joiners.
• Manage expenses, POs, Workday processes.
• Anticipate needs and improve efficiency.

Personal Assistant – Corporate & Institutional Banking

• Provide proactive diary management for the CFO, COO and CCO, balancing competing priorities across multiple time zones
• Coordinate meetings with internal and external stakeholders
• Prepare schedules and briefing materials
• Anticipate executive requirements and resolve scheduling conflicts before they arise
• Act as the first point of contact for executive administration
• Arrange complex international travel, including flights, accommodation, visas and ground transportation
• Prepare detailed travel itineraries
• Manage travel changes and last-minute amendments efficiently
• Process travel expenses and ensure compliance with company policies
• Support cross-functional projects led by the CFO, COO and CCO
• Coordinate activities across Finance, Operations, Commercial, Legal, HR and other business functions
• Monitor key deadlines and ensure deliverables are completed on time
• Prepare correspondence, reports and presentations to a high professional standard
• Coordinate document approvals and signatures
• Maintain accurate records and ensure key documents are organised and accessible
• Build effective working relationships across the global organisation
• Liaise confidently with senior leaders, customers and external partners
• Handle highly confidential information with absolute discretion
• Assist with executive visits to international offices
• Coordinate leadership offsites, team events and customer meetings
• Support planning for Board meetings and investor events where required

• Review and sign documents required for the UK bank account opening.
• Assist with maintaining basic company records and compliance documentation.

Company Secretary

• supporting on a varied caseload of multi‑track personal injury matters
• progressing your own files, initially focusing on intermediate, non‑issued cases
• receiving structured supervision and support throughout
• gaining exposure to the full lifecycle of complex personal injury claims
• contributing to a collaborative and fast‑paced team environment

Personal Injury Lawyer, Multi Track Accidents

• Manage diaries and calendars for leadership, scheduling meetings and prioritising time effectively
• Coordinate internal and external meetings, including room bookings and logistics
• Support with travel arrangements and itineraries where required
• Assist with general administrative tasks and day-to-day organisation
• Ensure meeting rooms are set up and ready (in-person and virtual)
• Prepare materials and support smooth running of meetings
• Welcome visitors and ensure a professional and friendly experience
• Help coordinate company meetings, team sessions, and occasional events
• Ensure the office is tidy, organised, and running smoothly
• Manage office supplies, stock levels, and ordering
• Act as the first point of contact for office-related issues
• Liaise with office suppliers (cleaning, maintenance, deliveries, etc.)
• Coordinate any repairs or maintenance needs
• Ensure services are delivered reliably and to a professional standard
• Help create a welcoming and positive office environment
• Support team needs within the office on a day-to-day basis
• Assist with small initiatives that improve the workplace experience
• Maintain basic documentation for office procedures

Executive Assistant jobs in United Kingdom

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Personal Assistant – 12-Month FTC

Medical Secretary

Personal Assistant – Private Banking

Executive Assistant, EMEA

Executive Assistant

Executive Assistant – Part-Time

Executive Assistant

Senior Assistant Buyer

Executive Assistant – CEO

Executive Assistant

Assistant Company Secretary – Corporate Governance

Executive Assistant

Personal Assistant

Planning and Delivery Coordinator

Assistant Manager, Business Governance – Digital Personal Banking

Personal Assistant – Corporate & Institutional Banking

Executive Assistant

Company Secretary

Personal Injury Lawyer, Multi Track Accidents

Executive Assistant, Office Coordinator