Executive Assistant – Part-Time

Brooks Automation

Executive Assistant providing high-level administrative support to the Senior VP at Brooks Automation. Collaborating with departments while managing confidential information with discretion.

Posted 7/16/2026part-timeManchester • 🇬🇧 United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive administrative support, including proficiency in Microsoft Office Suite, particularly Outlook, Teams, and PowerPoint. Capable of managing complex tasks and projects while maintaining a professional demeanor and effective communication in both German and English.

Highest-signal resume keywords

Executive Administrative SupportMicrosoft Office Suite ProficiencyBilingual Communication (German and English)Project ManagementOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft Office SuiteOutlookTeamsPowerPointProject ManagementReport PreparationExpense ProcessingFile ManagementEvent CoordinationInvoice Processing

Soft Skills

Verbal CommunicationWritten CommunicationProfessional DemeanorPrioritizationSense of Urgency

Certifications & Qualifications

Bachelor’s Degree or Equivalent

Industry Keywords

Administrative SupportCustomer OperationsManagement SystemExecutive SupportMeeting Coordination

About the role

Key responsibilities & impact

Provide high-level administrative and organizational support to the Senior Vice President of Brooks Global Customer Operations.
Manage schedule, including the planning and notification of meetings and appointments.
Use independent judgment in setting priorities and proposing alternatives to meetings.
Actively support disciplined execution of the Brooks Management System.
Screen incoming calls, expediting priority matters and independently handling calls as appropriate.
Review incoming correspondence; initiate first response and route as appropriate.
Handle inquiries from external constituents.
Coordinate and prepare reports and presentations.
Maintain and organize file systems.
Arrange travel and process expense reports.
Process invoices and check requests for payments.
Coordinate and organize special events and projects.
Be a professional representative for the Management team and especially for the SVP to employees and external partners.
Take on adhoc projects as needed.

Requirements

What you’ll need

Bachelor’s degree or equivalent, with 5+ years of executive administrative support experience
Highly proficient in Microsoft Office Suite with strong Outlook, Teams and PowerPoint skills
Professional demeanor with excellent verbal and written communications skills in German and English.
Ability to effectively manage multiple, simultaneous, and complex tasks and projects
Skilled in organizing resources and establishing priorities
Sense of urgency and a take charge attitude

Benefits

Comp & perks

A collaborative environment that values collaboration, learning, problem solving, innovation, and teamwork to achieve process excellence
Independent work at an international level.
Competitive compensation structure
Employee Referral Program
Mental Health & Wellness Benefits