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About the role
Key responsibilities & impact- Provide proactive diary management for the CFO, COO and CCO, balancing competing priorities across multiple time zones
- Coordinate meetings with internal and external stakeholders
- Prepare schedules and briefing materials
- Anticipate executive requirements and resolve scheduling conflicts before they arise
- Act as the first point of contact for executive administration
- Arrange complex international travel, including flights, accommodation, visas and ground transportation
- Prepare detailed travel itineraries
- Manage travel changes and last-minute amendments efficiently
- Process travel expenses and ensure compliance with company policies
- Support cross-functional projects led by the CFO, COO and CCO
- Coordinate activities across Finance, Operations, Commercial, Legal, HR and other business functions
- Monitor key deadlines and ensure deliverables are completed on time
- Prepare correspondence, reports and presentations to a high professional standard
- Coordinate document approvals and signatures
- Maintain accurate records and ensure key documents are organised and accessible
- Build effective working relationships across the global organisation
- Liaise confidently with senior leaders, customers and external partners
- Handle highly confidential information with absolute discretion
- Assist with executive visits to international offices
- Coordinate leadership offsites, team events and customer meetings
- Support planning for Board meetings and investor events where required
Requirements
What you’ll need- Previous experience supporting multiple C-suite executives within a fast-paced international organisation
- Significant Executive Assistant or Senior Personal Assistant experience
- Experience managing complex global calendars and international travel
- Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Excel and Word
- Experience using Microsoft Teams and modern collaboration tools
- Experience within technology, professional services or a global organisation is advantageous
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Side Website LinkedIn All Job Openings 1 - 10 employees Founded 2019 🛍️ eCommerce 🏪 Marketplace 🛒 Retail eCommerce
- Marketplace
- Retail Side is Executive Assistant Job not on LinkedIn 🔥 37 minutes ago 🏢🏡 London – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant 🇬🇧 UK Skilled Worker Visa Sponsor Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Provide proactive diary management for the CFO, COO and CCO, balancing competing priorities across multiple time zones
- Coordinate meetings with internal and external stakeholders
- Prepare schedules and briefing materials
- Anticipate executive requirements and resolve scheduling conflicts before they arise
- Act as the first point of contact for executive administration
- Arrange complex international travel, including flights, accommodation, visas and ground transportation
- Prepare detailed travel itineraries
- Manage travel changes and last-minute amendments efficiently
- Process travel expenses and ensure compliance with company policies
- Support cross-functional projects led by the CFO, COO and CCO
- Coordinate activities across Finance, Operations, Commercial, Legal, HR and other business functions
- Monitor key deadlines and ensure deliverables are completed on time
- Prepare correspondence, reports and presentations to a high professional standard
- Coordinate document approvals and signatures
- Maintain accurate records and ensure key documents are organised and accessible
- Build effective working relationships across the global organisation
- Liaise confidently with senior leaders, customers and external partners
- Handle highly confidential information with absolute discretion
- Assist with executive visits to international offices
- Coordinate leadership offsites, team events and customer meetings
- Support planning for Board meetings and investor events where required 🎯 Requirements
- Previous experience supporting multiple C-suite executives within a fast-paced international organisation
- Significant Executive Assistant or Senior Personal Assistant experience
- Experience managing complex global calendars and international travel
- Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Excel and Word
- Experience using Microsoft Teams and modern collaboration tools
- Experience within technology, professional services or a global organisation is advantageous Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Senior Accounts Assistant 🔥 1 hour ago RFI Global 51 - 200 Website LinkedIn All Job Openings Senior Accounts Assistant managing accounts payable and receivable in global financial services company. Engaging in diverse finance activities with a hybrid working environment. 🏢🏡 London – Hybrid ⏰ Full Time 🟠 Senior 👨💼 Executive Assistant Assistant Company Secretary 🕒 Yesterday Starling Bank 1001 - 5000 🏦 Banking 💳 Fintech 💸 Finance Website LinkedIn All Job Openings Assistant Company Secretary at Starling Bank, ensuring effective subsidiary board support and contributing to corporate governance processes. Collaborating on international expansion and governance projects while maintaining accurate corporate records. 🏢🏡 London – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant 🇬🇧 UK Skilled Worker Visa Sponsor Executive Assistant 🕒 Yesterday Ardonagh Specialty 1001 - 5000 🤝 B2B 💸 Finance Website LinkedIn All Job Openings Executive Assistant providing comprehensive support to CEO and CCO at Ardonagh Specialty. Responsible for managing schedules, travel, and client coordination within a hybrid work environment. 🏢🏡 London – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant 🕒 June 25 Carwow.es 11 - 50 🛍️ eCommerce 🏪 Marketplace Website LinkedIn All Job Openings Executive Assistant providing high-level support to CTO and CPO at a major automotive tech destination. Engaging with stakeholders and overseeing executive schedules in a fast-paced environment. 🏢🏡 London – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Senior Medical Secretary 🕒 June 25 HCA Healthcare UK 1001 - 5000 Website LinkedIn All Job Openings Senior Medical Secretary providing administrative support to Consultant Endocrinologists at The Physicians' Clinic. Managing patient appointments and records while ensuring confidentiality and accuracy. 🏢🏡 London – Hybrid ⏰ Full Time 🟠 Senior 👨💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs
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Hard Skills & Tools
Diary ManagementTravel Itinerary PreparationScheduling Conflict ResolutionDocument ManagementExpense Processing
Soft Skills
Relationship BuildingDiscretionProactive Problem SolvingEffective Communication