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Personal Assistant
KIPersonal Assistant responsible for managing schedules, communications, and admin tasks for the Executive Management Team at Ki's global insurance platform. Ensuring effective support and relationship building across the organization.
About the role
Key responsibilities & impact- Proactively manage EMT diaries, scheduling meetings and resolving complex conflicts independently, wherever possible.
- Forward plan with the EMT to ensure travel and key commitments align with regular responsibilities.
- Oversee and manage business diary, and on occasion their private diary, reprioritising appointments as needed.
- Responsible for greeting and liaising with internal and external clients and service providers.
- Compile and distribute detailed reports, presentations, and management packs for senior meetings.
- Prepare and issue meeting notes, minutes and reports within required timescales.
- Screen emails, calls and visitors, handling sensitive issues with discretion and professionalism.
- Organise travel and develop detailed itineraries for EMT and key team members.
- Process invoices and manage monthly expenses for EMT.
- Arrange profiles and starting arrangements and onboarding for new starters in various departments.
- Arrange events, social and away days for the various teams and supporting on larger scale Company-wide events.
- Provide cross-team support, including minute-taking for committees when required, following up on actions as required.
- Perform any other duties as reasonably required to support the team and ensure the smooth running of the business.
Requirements
What you’ll need- Proficient in diary management and meeting coordination.
- Experience managing schedules and meeting arrangements.
- Proven ability to create professional documents and presentations.
- Exposure to coordinating travel logistics and handling expense submissions.
- Demonstratable experience in multi-tasking across projects.
- Have strong communication both written and verbal and interpersonal skills.
- Advance understanding of Microsoft Office package and Teams, and the ability to confidently use Slack and Notion would be beneficial.
- Ability to multitask and prioritise under pressure.
- Initiative to solve problems and anticipate needs.
- Strong collaborative skills with the ability to work effectively as part of a team, building positive relationships with key stakeholders.
Benefits
Comp & perks- You’ll get a highly competitive remuneration and benefits package. This is kept under constant review to make sure it stays relevant. We understand the power of saying thank you and take time to acknowledge and reward extraordinary effort by teams or individuals.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Diary ManagementMeeting CoordinationDocument PreparationTravel Logistics CoordinationExpense Management
Soft Skills
Communication SkillsInterpersonal SkillsMulti-taskingProblem SolvingCollaboration