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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing complex calendars and travel logistics for senior executives across multiple time zones, while leveraging AI and productivity tools to enhance efficiency. Exhibits strong organizational and communication skills to effectively support business operations and stakeholder engagement.
Highest-signal resume keywords
Calendar ManagementTravel LogisticsExecutive CommunicationOrganizational SkillsAI Productivity Tools
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationExpense ManagementBusiness Operations SupportDocument Preparation
Soft Skills
Excellent CommunicationJudgment and DiscretionAutonomous OperationStakeholder EngagementPrioritization
Tools & Technologies
Google SuiteMicrosoft TeamsExcelPowerPointAI Tools
Industry Keywords
C-Suite SupportGlobal EnvironmentSaaS ExperienceTechnology Company Experience
About the role
Key responsibilities & impact- Manage complex, multi-time-zone calendars for a small senior leadership team based across regions including the Europe, Asia Pacific and the Americas, anticipating needs and protecting executive time with sound, independent judgment.
- Own international and domestic travel end to end, including itineraries, logistics, visas, and expense management, with no detail left to chance.
- Serve as a trusted, polished point of contact for internal and external stakeholders on behalf of your executives, often as the first impression of the leadership team.
- Drive preparation of materials for town halls, board meetings, business reviews, and leadership offsites, translating executive intent into clear, decision-ready content.
- Act as a connective thread across the business and regions, tracking follow-through on key priorities and actions so nothing falls through the cracks.
- Partner closely with counterpart EAs across the global team to align on cross-functional initiatives, executive communications, and shared operating rhythms.
- Leverage AI and productivity tools, including Claude and Gemini, to work smarter and help your executives do the same, continuously raising the bar on efficiency.
Requirements
What you’ll need- 5+ years supporting C-suite or senior executives in a global, fast-paced environment.
- A track record of supporting business operations, not just schedules: you understand the cadence of a growing company and know how to keep things moving.
- Fluency across the modern executive toolkit, including Google Suite (Docs, Slides, Sheets, Calendar, Meet, Gemini), Microsoft Teams, Excel, PowerPoint, and travel and expense platforms.
- Excellent written and verbal communication skills, with the judgment and discretion to represent senior leaders with full professionalism.
- Strong organizational skills and the ability to manage competing priorities across time zones without missing a beat.
- Comfort operating autonomously and effectively in a fully virtual, globally distributed environment.
- SaaS or technology company experience (nice to have).
- Hands-on experience with AI productivity tools such as Claude and Gemini, or a genuine appetite to adopt them quickly (nice to have).
Benefits
Comp & perks- Your health and well being are important to us at QAD.
- We provide programs that help you strike a healthy work-life balance.
- Opportunity to join a growing business, launching into its next phase of expansion and transformation.
- Collaborative culture of smart and hard-working people who support one another to get the job done.
- An atmosphere of growth and opportunity, where idea-sharing is always prioritized over level or hierarchy.