Executive Assistant

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Manage the President’s inbox by triaging messages, drafting responses, routing requests, and escalating only those requiring executive judgment.
• Maintain high standards of written communication, including clarity, tone, grammar, and professionalism.
• Proactively manage calendar scheduling, resolve conflicts, and protect time for deep, strategic work.
• Develop templates and repeatable responses for common communication needs.
• Assist with operating and managing the President’s Commitment Tracking System (CTS) using Microsoft To Do.
• Prepare routine documents for review and signature.
• Leverage Microsoft 365 tools (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint) to improve consistency and efficiency.
• Identify recurring inefficiencies, time leaks, and process breakdowns. Recommend and implement system improvements, templates, checklists, and workflows.

Executive Assistant – President

• Support 2 C-level executives
• Heavy calendar management
• Perform administrative duties and functions requiring confidentiality, initiative and sound decision-making
• Manage travel- arrange air/lodging/transportation, craft and maintain itineraries for designated executives, process expense reports
• Coordination and planning for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications, and catering managing within a budget
• Collaborate with other administrative staff
• Support of other executives as needed
• Additional duties and projects, as assigned

• This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations.
• The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel.
• The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders.
• The role involves coordinating administrative work within and across departments.
• The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.

Executive Assistant – Investor Relations, Treasury

• Provides advanced tactical and strategic administrative support to upper-level executives within the organization
• Manages key records and compiles data for reports
• Prepares expense reports and handles executive presentations
• Takes ownership of executives' calendars, scheduling complex meetings
• Acts as a gatekeeper for communications
• Manages all aspects of executive travel
• Collaborates with Chief of Staff on planning and prioritization
• Generates statistical and analytic reports for utilization by the organization
• Acts as a primary point of contact for stakeholders
• Supports employee engagement and team operations by coordinating team communications

Executive Assistant – Division President

• This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization
• Managing key records
• Compiling data for reports
• Preparing expense reports
• Handling executive presentations
• Taking ownership of executives' calendars
• Scheduling complex meetings
• Acting as a gatekeeper for communications
• Managing all aspects of executive travel
• Preparing detailed meeting agendas
• Acting as a primary point of contact for stakeholders
• Coordinating administrative work within and across departments
• Generating statistical and analytic reports and presentations for executives highlighting relevant insights

Executive Assistant, Investor Relations and Treasury

• Provide advanced tactical and strategic administrative support to upper-level executives
• Manage key records, compile data for reports, prepare expense reports, and handle executive presentations
• Take ownership of executives' calendars, schedule complex meetings, and manage all aspects of executive travel
• Handle sensitive information with discretion and maintain confidentiality protocols
• Generate statistical and analytic reports and presentations for executives

• Manage complex calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up actions.
• Serve as a primary point of contact between executives and internal/external stakeholders.
• Draft, proofread, and manage professional correspondence on behalf of leadership.
• Support cross-functional projects by tracking timelines, deliverables, and key action steps.
• Assist in the preparation of presentations, reports, and board materials.
• Coordinate travel arrangements, events, and leadership meetings.
• Maintain organized systems for documents, files, and records.
• Facilitate clear and timely communication across departments.
• Support internal communications, including staff updates and leadership messaging.
• Build and maintain strong relationships with staff, vendors, and community partners.
• Handle sensitive information with a high level of professionalism and confidentiality.
• Exercise sound judgment in decision-making and prioritization.

• Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities
• Coordinate internal and external meetings, leadership reviews, team events, and other business activities
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
• Prepare and organize meeting agendas, presentations, materials, and follow-up actions
• Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution
• Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
• Maintain organized records, documentation, and filing systems as needed
• Handle confidential and sensitive information with a high degree of discretion and professionalism
• Serve as a point of contact between executive leaders and internal or external stakeholders
• Draft, proofread, and edit correspondence, presentations, reports, and other business communications
• Build strong working relationships across teams and functions to support collaboration and execution
• Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
• Support planning and coordination of executive meetings, offsites, and cross-functional events
• Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows

• Provides high-level administrative and operational support to senior executives
• Manages complex executive calendars
• Coordinates meetings and travel
• Handles communications
• Serves as a key liaison across internal and external stakeholders
• Contributes to organization and alignment across teams by supporting reporting, presentations, and cross-functional coordination
• Answers phone calls and takes messages on behalf of executives
• Filters and prioritizes incoming correspondence
• Helps coordinate travel plans and prepares itineraries
• Generates statistical and analytic reports for the organization
• Conducts basic research tasks in collaboration with relevant stakeholders
• Drafts and formats routine documents, reports, and presentations

• Responsible for nursing unit communication
• Functions include serving as a receptionist
• Maintaining patient records
• Transcribing and communicating physician orders
• Maintaining order at the nursing station
• Performs other related duties as assigned or requested

Hospital Unit Secretary – PRN

• manage communications and perform a variety of administrative and organizational tasks to promote effective and efficient operation of the organization
• attend calls and meetings; capture actions and maintain action list to ensure timely completion
• coordinate preparation of materials and pre-briefings ahead of meetings, when appropriate
• proactively identify ways to enable greater productivity and efficiency in role
• generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
• coordinate domestic/complex international travel arrangements and prepare expense reports
• coordinate and host customer and supplier visits and employee engagement meetings
• maintain comprehensive calendar management, including scheduling and prioritizing meetings
• coordinate weekly and monthly reports and as needed
• assist in directing work, assigning and outlining tasks; establish follow-up system to ensure deadlines are met
• establish knowledge of the Raytheon Digital Leadership Team members and facility locations
• ability to work overtime and travel as required

Executive Assistant to Senior Director, Data, Analytics, & AI

• Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention
• Coordinates activities and ensures timely information flow for EMG assigned
• Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives
• Identifies topics that translate into prioritizing meeting planners, emails, people, and data
• Delivers effective challenge to preserve EMG's time
• May prepare/update presentations
• Ensures accuracy and compliance with USAA presentation standards
• Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners
• As requested by assigned EMG, prepares correspondence on behalf of EMG
• Ensures information to and from EMG members are treated with appropriate level of confidentiality
• Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms
• Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables
• Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting
• Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda
• In addition, coordinates schedules, meeting planners, dates and secures the content to be presented
• Understands the importance of team culture for the EMG's organization
• Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points
• Creates positive experiences for employees through coordination
• Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members
• Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship
• Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit
• Ensures new hires are provided access to resources and knowledge of department-wide operations/processes
• May coordinate desk/seating logistics for employees and provide oversight for on-site events
• Manages travel and expense reporting timely and effectively
• Additionally, manages team budget and confirms people leader adherence to individual budget plans
• Responsible for maintaining inventory of office supplies with an expense management focused mindset
• Maintains filing system for key documents
• Generates reports requested by assigned EMG
• Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures

• Manage complex calendars, schedule meetings, and coordinate travel for executives
• Prepare and edit correspondence, communications, presentations, and other documents
• Act as a liaison between executives, team members, and external partners
• Support board meetings, investor updates, and other high-profile engagements
• Handle confidential information with discretion and professionalism
• Anticipate the needs of executives to ensure smooth daily operations
• Serve as the primary point of contact for office operations and facilities.
• Oversee office inventory, ordering supplies and ensuring availability of resources.
• Coordinate and book domestic and international travel, including flights, hotels, ground transportation, and itineraries for executives
• Process and reconcile select employee travel reimbursements in compliance with company policy.
• Assist with special projects, events, and team initiatives as needed

• Oversee the day-to-day flow of the home, including organization, cleaning coordination, trash, packages, supplies, laundry/ironing support, and general upkeep.
• Manage personal errands, appointments, reservations, styling coordination, haircuts, rides, and other day-to-day personal obligations.
• Help with dog care, including feeding, walking, vet visits, grooming coordination, and other household routines such as collecting eggs.
• Assist with planning, preparing, and setting up personal events, dinners, parties, and networking gatherings to ensure a polished guest experience.
• Support travel logistics, including packing, outfit coordination, luggage preparation, unpacking, ironing, and setting up everything upon arrival so the principals can transition seamlessly.
• Work closely with the Executive Assistant to ensure household priorities, personal systems, routines, and standards are executed consistently.

Personal Assistant

• Manage complex executive calendars — scheduling meetings, resolving conflicts, protecting focus time, and ensuring the executive is prepared with the right materials
• Coordinate all meeting logistics including agendas, briefing documents, and follow-up actions
• Draft, edit, proofread, and manage incoming and outgoing communications including emails, memos, reports, and presentations
• Monitor and manage the executive’s inbox — flagging priorities, drafting responses, filtering non-essential communications
• Conduct research and synthesize information into concise briefing documents, executive summaries, and background materials
• Coordinate preparation for board meetings and executive leadership discussions
• Operate confidently with Microsoft 365 and digital project tools
• Assist with technology-related administrative tasks including vendor coordination and software onboarding
• Take ownership of special projects and assignments from inception to completion
• Build strong working relationships at all levels of the organization
• Plan and coordinate internal department events and manage all logistics

• Support executives with daily responsibilities
• Prepare reports, meeting minutes, and correspondence
• Create and edit documents, spreadsheets, and presentations
• Manage schedules, arrange appointments, and itineraries
• Optimize principal productivity through coordination of meetings, travel, conference calls, and completing expense reports
• Organize and prioritize multiple tasks and complete them under strict time constraints
• Handle and safeguard confidential and sensitive company and personal information

• Provide high-level administrative support and assistance to the CCO and other assigned Commercial team leadership.
• Manage the CCO's calendar, including scheduling meetings, resolving conflicts, and ensuring timely preparation for all engagements.
• Draft, review, and distribute correspondence, memos, reports, and other documents on behalf of the CCO.
• Prioritize and manage incoming communications, summarizing and routing as appropriate.
• Arrange travel and accommodations for the CCO and Commercial team members.
• Attend meetings on behalf of the CCO, taking notes, drafting follow-ups and recording action items.
• Prepare presentation materials, communication templates, and briefing documents for internal and external use.
• Maintain confidentiality of sensitive business and personnel information.
• Lead the development and execution of ClimeCo’s robust conference and event presence, including booth coordination, travel logistics, and brand marketing awareness.
• Plan, coordinate, and execute Commercial team events including client entertainment, team offsites, and networking functions.

Executive Assistant, Marketing Coordinator

• Serves as a liaison between senior executive manager, managers and visitors as required
• Takes independent action on handling requests
• Coordinates data from a variety of sources for inclusion in technical reports and presentations
• Administers the department record keeping system
• Interprets and relays company policy information
• Drafts confidential correspondence
• Arranges domestic and international travel

Executive Assistant II

• Organize and manage the routine work activities of the department
• Provide clerical services to department supervisors
• Compile pertinent data when preparing various state and local reports
• Maintain physical and computerized departmental files
• Maintain records as needed
• Answer incoming calls, take reliable messages, and route to appropriate staff
• Maintain a schedule of appointments and make travel arrangements for department staff
• Receive, sort, and distribute mail and other documents to department staff
• Schedule meetings and appointments, including training rooms and maintain calendars
• Receive, store, and issue supplies and equipment
• Manage department reception desk when needed
• Assist with the preparation of purchase orders and payment authorizations
• Prepare written correspondence, forms, schedules, or reports for supervisor and other department staff
• Update handbooks, policy manuals, and other documents as assigned

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