Executive Assistant

• Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently.
• Coordinate logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation.
• Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively.
• Plan, schedule, and coordinate internal and external meetings, including US&G leadership meetings and special team offsites.
• Prepare agendas, presentation materials, and briefing documents ahead of key meetings.
• Coordinate with internal teams and external partners to plan company events and leadership engagements.
• Draft, proofread, and manage correspondence on behalf of the President, ensuring accuracy and a professional tone.
• Prepare briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors.
• Track action items from meetings and follow up to ensure timely completion.
• Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables.
• Partner with leaders and teams across departments and global offices to coordinate priorities and ensure alignment.
• Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members.
• Manage the President's complex calendar, prioritizing and coordinating scheduling across time zones and global teams.
• Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support.
• Serve as a first point of contact for the President, screening and prioritizing inquiries, calls, and requests.
• Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. as needed.

• Act as a true thought partner to the Chief Operating Officer, GTM by understanding business priorities well enough to make judgment calls on their behalf, flag what matters, and filter what doesn't.
• Represent the executive's voice and priorities across cross-functional settings, building trusted relationships with senior leaders and key stakeholders across the business.
• Anticipate business needs and proactively manage competing priorities in a fast-paced, global environment.
• Maintain a strong understanding of GTM priorities, organizational changes, strategic initiatives, and leadership rhythms to help the executive operate effectively.
• Partner closely with leaders across Sales, Customer Success, Marketing, Operations, Finance, Product, and other cross-functional teams to keep strategic initiatives, communications, and operational rhythms moving forward.
• Serve as a connective layer across the GTM organization by coordinating stakeholders, surfacing issues, and driving alignment on behalf of the executive.
• Own complex, high-visibility logistics including leadership offsites, executive meetings, customer events, all-hands, and global planning sessions.
• Comfortably hold stakeholders accountable across all levels of the organization, exercising sound judgment on when to follow up, when to escalate, and how to keep initiatives moving.
• Actively leverage AI tools to streamline scheduling, communications, research, meeting preparation, and operational workflows.
• Build lightweight systems, templates, and processes that improve how the executive and broader organization operate.
• Model modern ways of working and share AI-enabled best practices across the Executive Assistant community.
• Manage a highly complex, global calendar with multiple competing priorities and stakeholders across time zones.
• Coordinate domestic and international travel with exceptional attention to detail, discretion, and contingency planning.
• Oversee expenses, budgets, purchasing, and executive operational support in a manner that reflects business priorities rather than simply process compliance.
• Partner closely with the broader Executive Assistant community to ensure strong collaboration and executive coverage.
• Act as a mentor and resource for other Executive Assistants by sharing best practices, tools, and operational expertise.
• Build trusted relationships across the GTM organization and become a go-to partner for leaders, cross-functional teams, and key stakeholders.

Senior Executive Assistant

• Support two leaders in the Security organization
• Manage complex issues requiring in-depth evaluation
• Optimize executives' schedules and time
• Own all trip-related matters
• Manage the executives' communications
• Create executive-level materials with minimal guidance

• Provide skilled and efficient support to select RSM leaders in calendar and schedule management
• Execute travel arrangements and expense reimbursement
• Coordinate logistics for internal and external meetings
• Proofreading communications, compiling reports and other special projects
• Maintain daily, weekly, and monthly to-do lists
• Handle confidential correspondence and take ownership of projects or events assigned
• Prepare and proofread information for professional appearance
• Independently compile data and prepare appropriate reports

Senior Executive Assistant – Temporary

• Answer patient calls, texts, and callbacks
• Schedule appointments for multiple therapists
• Verify insurance eligibility and benefits
• Review and submit claims in SimplePractice
• Support daily front-office operations and collaborate with the team

Healthcare Virtual Assistant – Mental Health Practice

• Own executive calendar management, scheduling, inbox organization, and daily priorities
• Drive projects from kickoff to completion, ensuring nothing falls through the cracks
• Follow up proactively with team members, vendors, and clients until commitments are completed
• Handle administrative tasks quickly, accurately, and independently
• Coordinate meetings, agendas, notes, and action items
• Prepare reports, presentations, spreadsheets, and business documents
• Document processes and continuously improve operational systems
• Identify inefficiencies and implement smarter workflows
• Manage confidential information with professionalism and discretion
• Answer client and vendor calls with confidence and excellent communication
• Assist with occasional errands or special projects as needed
• Track project progress and KPIs, providing consistent updates to leadership

Executive Assistant – CEO, Real Estate

• Provide confidential, high-level administrative support to the Management Team, Board of Directors, and Committees.
• Maintain intranet/extranet board sites and digital board packets for ALCO, CUSOs, Board, and Supervisory Committee.
• Coordinate executive, management, and Board meetings: agendas, reports, presentations, and policy research.
• Provide administrative support: minutes, research, reports, recognition programs (President's Circle, Bright Ideas), conferences, travel, and event budgets.
• Administer Policy Management system: track approvals, revisions, annual reviews, and compliance.
• Back up Emergency Response Plan coordination: updates, testing, and continuity readiness.
• Support Project/KSF Tracking System: updates, reminders, and reporting for Project Management.
• Manage daily executive mail distribution for Management and Board.
• Assist with Vendor Contract Management: documentation, timelines, and due diligence tracking.
• Support Internal Audit: external audit prep, research, and CUSO/ROC administrative tasks.
• Maintain executive file databases: scanning, archiving, timeline tracking, and reminders.
• Organize events, meetings, and travel for Executives, Supervisory Committee, and Board.
• Cultivate a positive, respectful, and collaborative culture across the organization—fosters strong relationships among staff, departments, branches, and external partners. Champion a caring and inclusive environment for both employees and members, aligned with the Credit Union's mission and values.

• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them
• Monitor and manage inboxes, including drafting and responding to emails
• Prioritize communications and ensure timely follow-up
• Serve as a liaison between clients and internal/external contacts
• Prepare documents, presentations, and reports
• Handle data entry, file organization, and record maintenance
• Assist with project coordination and task tracking
• Research and book travel arrangements (flights, hotels, transportation)
• Create detailed itineraries and manage travel changes
• Coordinate virtual and in-person meetings or events
• Support day-to-day business operations
• Conduct research and compile information as needed
• Identify opportunities to improve processes and efficiency

Virtual Executive Assistant

• Manage overall office operations and daily/monthly tasks
• Create reports and conduct expense reviews
• Coordinate meetings, travel arrangements, and event registrations
• Serve as a direct point of contact for top-level executives internally and externally

• Provides high-level administrative support to multiple members of the Executive Management Group
• Coordinates daily business activities and manages calendars
• Arranges meetings and travel for leadership
• Delivers effective challenge to preserve executives' time
• Prepares internal communications and drafts correspondence
• Manages travel and expense reporting in accordance with budget guidelines

Corporate Executive Assistant

• Assist underwriters by screening risk offerings and with pre and post-binding processes
• Support regional UA Manager in overseeing all daily business activities
• Review new submissions against prescribed criteria for risk qualification
• Triages submission for missing information and follow up with the broker
• Performs comparisons of renewal submissions against prior year information
• Reviews policies for manuscript endorsements and initiates approval processes
• Issues policies, endorsements, and cancellations
• Completes loss rating and develops initial pricing
• Designated as the first point of contact for brokers
• Assists the underwriter in preparing business and metric reports
• Trains and provides oversight for less experienced support staff

Senior Underwriting Assistant

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Manage complex calendars, including prioritizing meetings, resolving scheduling conflicts, and coordinating across time zones
• Schedule, organize, and maintain meetings using Outlook, including managing distribution lists
• Prepare, process, and track expense reports
• Coordinate domestic and international travel, including itineraries, accommodations, and logistics
• Answer and route incoming calls with professionalism and efficiency
• Draft, edit, and prepare presentations, reports, and correspondence using Microsoft Office and Adobe tools
• Maintain electronic filing systems, including contracts and pricing agreements, ensuring proper setup and signature collection
• Manage inbound and outbound mail and correspondence
• Process invoices, purchase orders, and vendor payments using Oracle; monitor alignment to training and departmental budgets
• Research, source, and purchase office supplies and training materials while maintaining inventory
• Coordinate logistics for business reviews, annual sales conferences, product training, and sales training events
• Serve as a primary point of contact for vendors supporting training programs, events, and conference services
• Manage all aspects of meeting and event execution, including invitations, attendee tracking, and on-site logistics such as materials, signage, and certificates
• Support the development and distribution of training materials, agendas, and follow-up documentation
• Track training attendance, evaluations, and completion records
• Arrange travel, accommodations, and related logistics for visitors, trainers, and event participants

Executive Assistant III

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner, Physician Assistant – Bilingual, Spanish

• Provide administrative support to designated executive leaders.
• Manage executive calendars, appointments, meetings, and travel arrangements.
• Coordinate leadership meetings, agendas, and presentations.
• Prepare reports, presentations, and meeting materials.
• Screen and prioritize communications on behalf of executives.
• Coordinate executive expense reports and reimbursement requests.
• Maintain confidential records and sensitive business information.
• Assist with strategic projects and special initiatives.
• Serve as a liaison between leadership and internal/external stakeholders.
• Support employee onboarding activities.
• Assist with employee engagement, recognition, wellness, and culture initiatives.
• Assist with coordination of employee events, celebrations, and company-sponsored activities.
• Support internal communication and rollout of employee programs and initiatives.
• Support HR compliance and record retention activities.
• Provide general administrative support to the Human Resources department and leadership team.

Executive Assistant, People Coordinator

• Supports the McCauley team of CrossCountry Mortgage in Dallas, TX.
• Responsible for managing the loan officers’ schedules and assists the Loan Processor.
• Manages the branch lead tracker and branch database.
• Maintains business rapport.
• Schedules all loan officer appointments, including new leads and additional appointments for the Branch Manager.
• Takes all incoming calls.
• Assists Loan Partner II with clerical tasks, such as copying and faxing documents.
• Schedules regular weekly face-to-face meetings based on branch metrics and operations.
• Meets branch objectives specific to pre-qualifications and pre-approvals.
• Attends branch events to assist Loan Officer in building clientele.
• Completes and maintains branch-assigned checklists, files, analysis within allotted branch deadlines.

Senior Loan Officer Assistant

• Manage complex calendars for up to 4 executives, including scheduling meetings, resolving conflicts, coordinating priorities, and maintaining focus time where appropriate.
• Coordinate domestic and international travel arrangements including flights, hotels, transportation, itineraries, and related logistics.
• Prepare and submit expense reports using Concur or similar systems.
• Coordinate logistics for leadership meetings, team meetings, offsites, and internal events.
• Provide day-to-day administrative support including document preparation, correspondence, file organization, and support for presentations and reporting materials.
• Serve as a professional point of contact for internal and external stakeholders.
• Partner effectively with other Executive Assistants and business teams to support scheduling alignment, meeting logistics, and company initiatives.
• Handle sensitive and confidential information with discretion and professionalism at all times

• Manage and optimize the CEO's calendar, balancing competing priorities and ensuring effective use of time.
• Coordinate travel, including itineraries, accommodations, transportation, and meeting logistics.
• Prepare, edit, and organize presentations, correspondence, reports, and other executive materials.
• Serve as a primary point of contact for the CEO, screening inquiries and directing requests appropriately.
• Manage confidential information with the highest level of discretion and professionalism.
• Coordinate executive leadership meetings, senior leadership meetings, board-related activities, and strategic planning sessions.
• Prepare agendas, compile materials, document action items, and follow up on key deliverables.
• Assist with executive communications and ensure timely follow-through on commitments and priorities.
• Conduct research, gather information, and prepare briefing materials to support executive decision-making.
• Serve as the primary onsite contact for office operations and facilities-related needs.
• Coordinate office logistics for executive and senior leadership meetings held in the Dallas office.
• Manage relationships with office vendors, service providers, and building management.
• Support office supplies, equipment, meeting space readiness, and general workplace operations.
• Help coordinate internal events, leadership offsites, and employee gatherings.
• Partner with internal stakeholders to ensure a positive and professional office environment.
• Track action items and help drive accountability for executive and leadership team initiatives.
• Assist with special projects that support organizational priorities and business objectives.
• Identify opportunities to improve administrative processes, communication flow, and operational efficiency.
• Support additional executives or cross-functional teams as needed.

Executive Assistant jobs in Texas

See all jobs on JobTailor

Executive Assistant

Senior Executive Assistant

Executive Assistant

Senior Executive Assistant – Temporary

Healthcare Virtual Assistant – Mental Health Practice

Executive Assistant – CEO, Real Estate

Executive Assistant

Virtual Executive Assistant

Executive Assistant

Executive Assistant

Corporate Executive Assistant

Senior Underwriting Assistant

Executive Assistant

Chief Executive Assistant

Executive Assistant III

Nurse Practitioner, Physician Assistant – Bilingual, Spanish

Executive Assistant, People Coordinator

Senior Loan Officer Assistant

Executive Assistant

Executive Assistant – CEO