Executive Assistant III

Emerson

Provides high-level administrative support to Vice Presidents while coordinating training programs and business events. Ideal candidates are organized, detail-oriented, and thrive in collaborative environments.

Posted 6/30/2026full-timeMcKinney • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Manage complex calendars, including prioritizing meetings, resolving scheduling conflicts, and coordinating across time zones
Schedule, organize, and maintain meetings using Outlook, including managing distribution lists
Prepare, process, and track expense reports
Coordinate domestic and international travel, including itineraries, accommodations, and logistics
Answer and route incoming calls with professionalism and efficiency
Draft, edit, and prepare presentations, reports, and correspondence using Microsoft Office and Adobe tools
Maintain electronic filing systems, including contracts and pricing agreements, ensuring proper setup and signature collection
Manage inbound and outbound mail and correspondence
Process invoices, purchase orders, and vendor payments using Oracle; monitor alignment to training and departmental budgets
Research, source, and purchase office supplies and training materials while maintaining inventory
Coordinate logistics for business reviews, annual sales conferences, product training, and sales training events
Serve as a primary point of contact for vendors supporting training programs, events, and conference services
Manage all aspects of meeting and event execution, including invitations, attendee tracking, and on-site logistics such as materials, signage, and certificates
Support the development and distribution of training materials, agendas, and follow-up documentation
Track training attendance, evaluations, and completion records
Arrange travel, accommodations, and related logistics for visitors, trainers, and event participants

Requirements

What you’ll need

High school diploma or equivalent
5+ years of experience providing administrative support, including support to senior leadership
Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Exceptional attention to detail and accuracy
Strong written and verbal communication skills
Ability to work independently, exercise sound judgment, and proactively solve problems
Ability to remain flexible and effective during high-volume periods or large-scale events
Strong interpersonal skills and ability to collaborate with stakeholders at all levels
Ability to handle confidential information with discretion and professionalism
Experience supporting meetings, events, or training coordination
Willingness to support activities outside standard business hours during peak events or conferences

Benefits

Comp & perks

We provide a variety of medical insurance plans, with dental and vision coverage
Employee Assistance Program
Profit sharing retirement
Tuition reimbursement
Employee resource groups
Recognition programs
Our culture prioritizes work-life balance and offers flexible time off plans, including paid parental leave (maternal and paternal), vacation, and holiday leave.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementExpense Report ProcessingTravel CoordinationMeeting CoordinationPresentation PreparationInvoice ProcessingVendor Payment ProcessingEvent ExecutionTraining Material DevelopmentLogistics Coordination

Soft Skills

Strong Interpersonal SkillsAbility To Work IndependentlyProactive Problem SolvingFlexibility Under PressureCollaboration With Stakeholders